HMS is a hospital management and development group focused on healthcare projects on the African continent. With proven skills in the specialised hospital environment, we offer a comprehensive service covering turnkey projects, feasibility and financial modelling, new hospital commissioning, hospital management, hospital design and equipment, strategic plann...
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General office and workshop facilitation and support for the Technical team with administrative and technical tasks. Perform basic administrative tasks including filing, composing emails, printing documents, scheduling meetings, answering phones, and creating reports.
RESPONSIBILITIES AND DUTIES
Provide general clerical assistance to assure the smooth operation of the Maintenance Department
General clerical duties, including filing, photocopying, faxing, posting of notices, answering telephone
Maintain records of all items sent for condemning in accordance with policies and procedures
Maintain all files and inventory records of all orders placed and received, including delivery time scheduled
Prepare monthly summary reports of technical and maintenance costs, work process and maintenance department activity (scheduled and non-scheduled maintenance) for management review
Stock management and control including the preparation of all purchase requisitions, coordination and expedition of approvals as required, maintain all budgetary records and provide follow-up action with accounting, buyers, vendors, requestors and procurement.
Placing stock orders and checking deliveries for discrepancies and quality. Follow up as necessary
Ensuring safe and secure storage of stock.
Keep an up-to-date record of materials used so that minimum stock levels are maintained
Scheduling co-ordinating and tracking of scheduled, unscheduled and routine maintenance of maintenance requests, including timeous ordering of parts.
Qualification Required & Experience
WASSCE/SSCE or equivalent
Computer literate – must be accurate and pay attention to details
Experience in a private hospital environment would be an advantage
Knowledge of general maintenance terms and processes would be an advantage
Customer-oriented with exceptional interpersonal skills
Organised, able to multitask and work well under pressure
Participative and able to work as part of the team