Career Opportunities at Ipas Africa - 2 Positions

Overview

Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.

Reporting to the Senior Quality of Care Advisor, the Quality of Care Advisor will oversee quality of program implementation in the assigned geographical areas. He/ She is responsible for providing technical oversight to program intervention sites to ensure that minimum quality of care standards at various points of care are attained. He/ She will provide technical and supervisory support to the Health Systems Advisors and Associates and works closely with other program implementation teams. This position is based at the Ipas Africa Alliance office in Kisumu.

Responsibilities

• Ensures clinical compliance in the health systems technical support and program implementation in assigned geographical focus
• Works with the health systems advisors and associates to ensure provider confidence and competence and continued service provision by intervention sites
• Works with the relevant health systems advisors and trainers to oversee quality of provider training and mentorship in accordance to the health systems SOPs.
• Ensures provision of regular updates on clinical compliance and submits regular reports to the technical lead on QOC indicators for the assigned counties.
• Supervises the Health Systems Advisors/Associates assigned to ensure implementation of quality service delivery in the assigned counties
• Conducts periodic field visits in collaboration with other team members to check on quality of care (client exit interviews, support supervision visits, etc.) to inform quality improvement
• Ensure regularly clinical audit and monitoring supportive supervisory visits to all supported sites in line with Ipas protocols and standards and ensure these are recorded and reported with active follow up of findings to promote improvement in quality of care
• Work with RM&E to ensure timely, accurate and valid reporting of site level data and promote the use of data at site and county level to promote quality improvement
• Work with County Reproductive Health Coordinators and County Health Management Teams and other partners to improve safe and high quality sexual and reproductive health care
• Liaises with the relevant advisors to address various issues that may arise regarding availability, quality of care, provide training and site performance
• Coordinates with the Availability Advisor (Supply Chain) in ensuring that pharmaceutical, non-pharmaceutical commodities and medical equipment needs are effectively forecasted and made available at the service points.

Requirements

Minimum requirements

• Bachelor Degree in Medicine/ Nursing with 8+ years experience in implementing reproductive health programs particularly comprehensive abortion care, contraceptive care and ASRH programs
• Experience in quality assurance systems in reproductive health programs particularly contraceptive care and abortion care programs
• Experience in working with MoH National/ County health management teams with good understanding of the public health delivery system and the community strategy
• Experience in supervising staff in a multi-level staff structure
• NGO experience

Preferred Requirements

• Competency in use of Microsoft office
• Good analytical skills
• Good communication and presentation skills

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Overview

Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.

The Senior Advisor, Financial Accounting is a key staff within the finance unit giving daily support to the country Finance Manager on day to day financial transactions and system updates; whilst ensuring that all the general ledger postings are posted to the correct work orders and general ledger codes and that any reconciliations are done monthly for all general ledger codes including bank reconciliations. This position also works closely with the Senior Advisor, Management Accounting to ensure correct coding of the expenditures as they are posted in the financial management system. This Advisor takes lead in generating monthly consolidated financial reports for management consumption; both in-country and for the Head office. He is also the key liaison person in finance for all organizational audits with the support of the Finance Manager. The position is a country-level position, which primarily works with a country-based team and collaborates with other technical units organizationally, as well as with a range of external partners and stakeholders. This position is based at the Ipas Africa Alliance field office in Kisumu.

Responsibilities

• Review of all transactions (local purchase orders, contracts, travel advances, payment requisitions, and retires) as delegated by the Finance Manager through the IPAS Africa Alliance SOPs to ensure compliance
• Ensure that all General Ledger (GL) postings are correct and are posted to the right work orders and GL codes
• Monthly review and reconciliations of all GL postings bank reconciliations
• Support the Finance Manager in ensuring that the organization has sufficient operational funds always and that timely funds requests are done from the head office as and when required and as per the available funded grants and work plans.
• Supervises and takes lead in the preparation of the end of month consolidated financial accounts before forwarding them to Finance Manager for review and final submission to Senior Management and Head office
• In close coordination with awards and donor management unit Section and the unit leads, maintains a system to monitor and forecast cash requirements to meet administrative and project expenditures
• Constantly reviews banking arrangements to ensure timely transfer of funds and minimize exchange rate loses and bank charges in close liaison with the Finance Manager
• Prepares payroll and manages staff payments and statutory remittances in a timely manner
• Constantly updates staff on new and existing SOPs and ensures that new staff members are well oriented on these SOPs and their compliance expectations
• Manage and update asset registry, overseeing disposals as per Ipas SOPs and authority matrix
• Support the Finance Manager on giving timely tax advisory matters relevant for the organization and on ensuring that all related monthly statutory deductions are paid on time
• Under the leadership of the Finance Manager and in close coordination with all staff in the finance unit, coordinates the annual audits and any other special audits for the organization
• Payroll processing and management using a reliable and PAYE compliant payroll system
• Being in charge fixed assets register and listing in liaison with the administration unit
• Supervision and guidance to the finance staff under the finance sub-unit

Requirements

Minimum requirements

• Bachelor's degree in Commerce, Science or Business Management with specialization in Accounting or Finance
• Certified Public Accountant of Kenya(CPA-K)
• Registered and practicing member of Institute of Certified Public Accountant of Kenya (ICPAK)
• 10 years' working experience with at least 5 years in a similar role
• Prior experience working with an ERP
• Prior experience managing payroll
• Experience in Financial reporting and SOPs compliance enforcement
• Advanced skills working with Microsoft Excel

Preferred Requirements

• Master's degree in Finance, Accounting or any relevant field
• Analytical skills
• Experience in Financial reporting and SOPs compliance enforcement.
• Previous working experience working in an International NGO
• Previous working experience working with an Enterprise Resource Planning (ERP) system