Careers at Reeds Africa Consult

To provide comprehensive support to the Finance department through accurate processing of financial transactions, maintaining supplier and debtor accounts, ensuring compliance with statutory obligations, and maintaining stock and procurement controls. The role contributes to efficient financial operations, timely reporting, and upholding financial integrity in alignment with internal policies and external regulatory frameworks.

Job Description

Key Reponsibilities:

• Prepare cheque and electronic cash payments for all accounts payables ensuring proper authorization and accuracy.
• Generate and track purchase orders for the procurement of office supplies and consumables in alignment with company procurement policies.
• Perform supplier account reconciliations on a regular basis to identify variances, ensure payment accuracy, and maintain strong supplier relationships.
• Manage the weekly debtor report: follow up on overdue accounts, initiate client contact via calls and physical visits to recover outstanding payments.
• Participate in periodic stocktaking exercises and maintain updated stock records, identifying and reporting discrepancies for resolution.
• Support the sales process by generating customer invoices, issuing receipts, and accurately posting payments to customer accounts.
• File and remit statutory payments (PAYE, NHIF, NSSF, VAT, etc.) within set deadlines to ensure full regulatory compliance.
• Assist with internal and external audits by preparing schedules, providing supporting documents, and resolving audit queries.
• Review and validate all financial documentation to ensure correct coding, authorization, and compliance with internal controls.
• Maintain well-organized and up-to-date filing systems for financial records and company documents for easy retrieval and audit readiness.
• Support general ledger activities including data entry, reconciliation, and error resolution.
• Handle effective communication with clients and vendors through email, telephone, and face-to-face interactions, ensuring a professional image.
• Provide general administrative and clerical support to the finance team, including document management, photocopying, and file archiving.
• Undertake any other finance-related tasks as assigned by the Financial Accountant or management.

Job Requirements

QUALIFICATIONS, EXPERIENCE & COMPETENCIES:

Minimum Qualifications

• Degree  in Accounting, Finance, Business Administration, or related field.
• CPA Part II or equivalent professional certification is desirable.

Experience

• Minimum of 4–6 years’ experience in a similar accounting or finance assistant role, preferably within a financial services or medium-to-large business environment.
• Proven experience handling supplier accounts, statutory compliance, reconciliations, and invoicing.
• Exposure to ERP/accounting software (e.g., Sage, QuickBooks, SAP, or similar) is strongly preferred.

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Key Responsbilities:

Sales Strategy & Growth

• Develop and implement a sales strategy focused on facility management, housekeeping, pest control, landscaping, and specialized cleaning services.
• Identify and pursue opportunities in corporate offices, residential complexes, hospitals, schools, industries, and hospitality sectors.
• Lead preparation of service contracts, proposals, and tender documents for large accounts.
• Drive revenue growth by cross-selling bundled services (e.g., housekeeping + pest control + landscaping).

Client Acquisition & Relationship Management

• Build and maintain strong relationships with facility managers, property developers, landlords, corporate procurement teams, and real estate agencies.
• Negotiate long-term service contracts and manage key accounts for high-value clients.
• Ensure client satisfaction by aligning sales promises with on-the-ground service delivery.
• Conduct periodic client reviews to identify opportunities for upselling and renewals.

Team Leadership & Performance

• Train, and mentor sales executives in solutions-based selling for facility services.
• Set targets for business acquisition across commercial, residential, and industrial segments.
• Provide coaching on proposal writing, presentations, and contract negotiations.
• Conduct joint client visits with sales executives to close large deals.

Market Research & Business Intelligence

• Track industry trends such as outsourcing demand for facility management, hygiene regulations, and eco-friendly cleaning practices.
• Monitor competitor activities, pricing models, and service innovations.
• Provide management with reports on market shifts, pipeline progress, and sales forecasts.

Cross-functional Collaboration

• Work closely with the operations team to ensure feasibility and accurate costing of services before client proposals.
• Collaborate with marketing on campaigns targeting property managers, corporate offices, and high-value residential estates.
• Partner with finance to oversee timely invoicing, payments, and credit control for client contracts.

Compliance & Representation

• Ensure all contracts and client engagements comply with health, safety, and environmental regulations.
• Promote the company’s eco-friendly cleaning and sustainable facility management practices as a competitive advantage.
• Represent the company at industry forums, exhibitions, and networking events to strengthen visibility and credibility.

Job Requirements

Qualifications and Skills:

• Bachelor’s degree in Sales, Marketing, Business Administration, or related field.
• Minimum 6 years of proven sales experience, with at least 2 years in a managerial role (facility management, cleaning, or related industries preferred).
• Strong leadership and people management skills.
• Excellent communication, presentation, and negotiation abilities.
• Track record of meeting and exceeding sales targets.
• Proficiency in MS Office and CRM tools.
• Self-driven, strategic thinker with strong business acumen.