Careers at TradeMark East Africa (TMEA)

Job summary

The Finance Budgeting Officer backstops the budget preparation and reporting process for assigned programmes and works in collaboration with other budgeting officers, budgeting managers and the head of programme budgeting to ensure sound budget setting, expenditure forecasting and reporting in line with TMA guidelines.

Roles and responsibilities

Programme budgeting support responsibilities:

• Prepares and monitors budgets for projects and programmes across TMA’s portfolio.
• Develops master budgets for assigned programmes in collaboration with programme teams.
• Supports budget management, allocation, reallocation and reviews in line with TMA and donor guidelines.
• Prepares staff and running costs master budget for each assigned programme and ensure these costs are allocated to projects accurately.
• Aligns available budgets with project outputs in collaboration with programme teams.
• Supports cashflow management in collaboration with the central finance unit and programme teams.
• Supports regular expenditure review for assigned programmes liaising with programme and other support services to ensure alignment with donor agreements and approved project work plans.
• Prepare budget vs actual reports at output and project level and liaise with programme teams on review of forecasts to remedy the variances.
• Collaborates with auditors and programme teams for efficient audit management and follows up on post audit actions and recommendations.
• Utilise financial systems to facilitate the continuous streamlining of budgeting and reporting functions.
• Liaises with finance operations units to provide seamless services to TMA projects and programmes.
• Supports preparation of contribution requests on a timely basis ensuring accuracy and completeness of documents to support expenditure claims and contribution requests submitted to donors.
• Supports preparation of donor and management reports.
• Participates in special projects related to financial planning, budgeting, forecasting and reporting.
• Maintains minutes of actions from finance budgeting team meetings.

TMA’s corporate level responsibilities

• Applies the highest standards of controls and risk management practices and behaviours and embeds a positive risk and control culture.
• Demonstrates prudence, sound judgement and appropriate and timely escalations in managing all types of risk (including fraud risk).
• Understands and complies with the relevant end-to-end processes including applicable risks and controls.
• Seeks to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing
• root-causes and taking ownership of identified mitigating actions.
• Promotes and adheres to TMA’s core values and ensure compliance with organisational policies and procedures.
• Maintains zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMA’s reputation.
• Adheres to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Any other related responsibilities that may be assigned by the line manager from time to time.
• Collaborates with the communication unit to shape and monitor the programmes communication plan in line with TMA’s corporate communication strategy and visibility commitments to funding agencies.
• Effectively communicates programme progress and results to internal and external stakeholders and supports in the delivery of high-quality outputs to ensure that TMA’s mission and vision are well communicated to investors and stakeholders, and that TMA’s work motivates and inspires donors, implementing partners and other stakeholders.
• Works closely with other functions including the Corporate Affairs and Fundraising, CEO’s office, outcome areas to ensure that external communications are developed with maximum impact and delivered against the results calendar and corporate strategy.
• Any other related responsibilities that may be assigned by the line manager from time to time
• The job holder may from time to time be required to provide support to TradeMark Africa's wholly owned subsidiary, Trade Catalyst Africa, as would be communicated by your line manager. When this happens, the specific task(s) will be reflected in your OKR and assigned to a relevant task(s) manager.

Academic and professional qualifications

• An undergraduate degree preferably a Bachelor of Commerce in accounting or finance or economics plus three years’ experience or Diploma in Accounting, Finance or Economics plus five years’ experience; and
• CPA (K) or equivalent qualification from other accounting bodies e.g., CIMA and ACCA).

Technical skills and behavioural competencies

• Sound analytical skills, attention to detail, knowledge of an accounting software, MS Office proficiency especially MS Excel. Advanced excel is an added advantage.
• Deep comfort in excel.

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Job Summary

As a Communications Officer at TMA, you will be instrumental in implementing and supporting communication strategies across the organisation. Reporting to the Communications Manager (JG5), you will play a pivotal role in brand management, content creation, and digital communications, ensuring TMA’s voice is consistent and impactful.

Duties and Accountabilities

Communication Strategy Development

• Actively contribute to the development and execution of TMA’s Corporate Communication Strategy.
• Support Country and Programme specific communication plans, ensuring alignment with the overallcorporate strategy.

Management of TMA Brand

• Ensure TMA’s brand representation aligns with the organisational graphics and standard guidelines.
• Coordinate the development and dissemination of corporate information, maintaining relevancy and accuracy (banners, brochures, factsheets, videos etc).
• Support training sessions on TMA Brand guidelines. 

Programme Communications Support and knowledge management

• Aid in the creation and execution of communication plans for regional and country programmes as assigned.
• Maintain and update TMA’s global stakeholder register and database ensuring accessibility to senior management.
• Develop and manage internal and external publicity campaigns, keeping track of TMA’s achievements and successes.
• Monitor and analyse media, identify issues and trends, and advise the Director and Sr. Manager on appropriate action/responses.
• Develop and maintain a knowledge management system where good practice and lessons learned are maintained and shared with staff of TMA

Internal communications

• Support the Communication Manager (JG5), in implementation of the internal communication strategy that align with TMA’s goals.
• Help craft internal communication materials, emerging from various departments, to promote TMA’s values and achievements.

TMA Website and Digital Management

• Contribute to the management of the TMA digital properties, ensuring content is current and engaging.

Administration

• Oversee the procurement plans for the communication department.

• Manage relationship with vendors, including printers, graphic designers,photographers.

Corporate Level Responsibilities

• Apply the highest standards of controls and risk management practices and behaviour and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations inmanagement of all types of risk (including fraud risk) applicable to my role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusingon fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Participate in regular informal and formal reflection, knowledge sharing and learning events.
• Document lessons learned and best practices for knowledge sharing and learning.
• Promote and adhere to TMA's core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting ofany corruption or suspect behaviour that threatens TMA's reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguardingconcerns.
• Any other related responsibilities that may be assigned by the line manager from time to time.

Academic and Professional Qualifications

• An undergraduate degree in Communications, International Relations/Public Affairs, Journalism, Marketing, Political Science or any other relevant field.
• Proficiency in standard computer applications including Microsoft Office, design software (Adobe Illustrator, InDesign, Canva etc).

Work Experience

• For undergraduate degree holders, at least five years relevant experience in outreach and communications work, with specialised knowledge on working with media and social media. Post- graduate degree holders will require three years’ relevant experience.

Skills/Knowledge/Competency

• Experience in managing digital and traditional media.
• Strong writing and editing skills, with a creative and analytical approach.
• Capacity to use various design soft wares like InDesign, photo shop, video editing.
• Experience in managing new media and traditional publications including blogs, websites, intranets,
• newsletters, booklets, audio, video, photography, presentations.
• Knowledge of social media tools and their effective management.
• Proficiency in MS Office applications, including Word, Project, Excel, PowerPoint and Outlook.
• Ability to prioritise and work under tight deadlines.
• Proven communication and relationship-building skills.
• Fluency in English is a must. French is an added advantage.

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Job summary

The Finance Budgeting Assistant will support the budgeting team in preparing budgets, financial reconciliation and finance administration to facilitate timely donor reporting. This role provides critical backstopping to the budgeting unit and TMA regional and country programmes.

Roles and responsibilities

Programme budgeting support responsibilities:

• Assists the budgeting team to prepare and monitor budgets for projects and programmes across TMA’s portfolio.
• Supports donor reporting with a focus on timeliness, accuracy, consistency and compliance with requirements.
• Support regular review of expenditure recharges and recommends corrective accounting actions as necessary.
• Supports regular expenditure review for assigned programmes liaising with programme and other supportservices to ensure alignment with donor agreements and approved project work plans.
• Assists in the preparing for programme audits availing required documentation and information in collaboration with project teams.
• Maintains and files physical and digital financial documents to facilitate donor reporting, audits and assessments.
• Assists in preparing support documentation for funding proposals in line with TMA and donor guidelines.
• Drafts expenditure claims submitted to donors and consolidates required support documentation for Utilises financial systems to facilitate the continuous streamlining of budgeting and reporting functions.
• Liaises with finance operations units to provide seamless services to TMA projects and programmes.
• Recommends follow up and monitoring frameworks to keep abreast of donor and organisational needs.
• Maintains minutes of actions from finance budgeting team meetings.

TMA’s corporate level responsibilities

• Ensures compliance with PCM guidelines throughout the project design and implementation cycle, including robust project planning, reporting and closure, adhering donor requirements as stipulated in contribution agreements.
• Participates in regular informal and formal reflection, knowledge sharing and learning events.
• Documents and promote lessons learned and best practices for knowledge sharing and learning.
• Applies the highest standards of controls and risk management practices and behaviours and embeds a positive risk and control culture.
• Demonstrates prudence, sound judgement and appropriate and timely escalations in managing all types of risk (including fraud risk).
• Understands and complies with the relevant end-to-end processes including applicable risks and controls.
• Seeks to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing
• root-causes and taking ownership of identified mitigating actions.
• Completes all relevant mandatory trainings within the stipulated timelines.
• Collaborates with the communication unit to shape and monitor the programmes communication plan in line with TMA’s corporate communication strategy and visibility commitments to funding agencies.
• Effectively communicates programme progress and results to internal and external stakeholders and supports in the delivery of high-quality outputs to ensure that TMA’s mission and vision are well communicated to investors and stakeholders, and that TMA’s work motivates and inspires donors, implementing partners and other stakeholders.
• Works closely with other functions including the Corporate Affairs and Fundraising, CEO’s office, outcome areas to ensure that external communications are developed with maximum impact and delivered against the results calendar and corporate strategy.
• Promotes and adheres to TMA’s core values and ensure compliance with organisational policies and procedures.
• Maintains zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMA’s reputation.
• Adheres to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Any other related responsibilities that may be assigned by the line manager from time to time.
• The job holder may from time to time be required to provide support to TradeMark Africa's wholly owned subsidiary, Trade Catalyst Africa, as would be communicated by your line manager. When this happens, the specific task(s) will be reflected in your OKR and assigned to a relevant task(s) manager.

Academic and professional qualifications

• Diploma plus two years’ relevant experience or Secondary school leaving certificate plus five years’ relevant experience.
• CPA (K) or equivalent qualification from other accounting bodies e.g., CIMA and ACCA)

Technical skills and behavioural competencies

• Sound analytical skills, attention to detail, knowledge of an accounting software, MS Office proficiency especially comfort using MS Excel.

go to method of application »

Job summary

The Finance Officer is responsible for the preparation and monitoring of budget, processing financial transactions and preparation of financial reports in accordance with TMA guidelines. S/he will support in budget setting, monitoring and financial reporting functions in line with requirements by both internal and external stakeholders, including the review and reconciliation of key accounts as assigned.

Roles and responsibilities

• Ensure that all budgeting, accounting and reporting functions and processes are carried out with due professional care.
• Prepare the required master budget status reports and provide technical support on budgets to programme teams.
• Support programmes in development of proposal budgets and ensuring both direct and indirect costs are adequately funded in keeping with TMA policy.
• Liaise with programme managers/project leaders during budget setting or re-allocations and lead in budget allocation including budget profiling in both master and detailed budget templates.
• Ensure that project/output budgets including reallocations are reconciled, balanced and fully funded before loading into FMIS. Specifically prepare master and detailed budget templates and upload the budgets to FMIS.
• Facilitate TMA staff, partner and grantee compliance with TMA and donor financial regulations.
• Contributes to staff and partner training to promote sound budgeting, forecasting and reporting.
• Maintain accurate and up to date staff and running costs master budget which is reconciled to the respective programme’s consolidated people planner.
• Allocate contributions to projects/outputs in keeping with donor requirements and income recognition policy and reconcile these to Donor payable/receivable Accounts monthly.
• Reconcile project/output income and expenditure monthly and ensure they are balanced.
• Ensure all components of project/output budget (Direct project costs including Staff and running costs + Indirect costs/central overheads budgets) are reconciled and deficits in any component is escalated. Ensure rechargeable costs are correctly and accurately allocated to projects/outputs in compliance with indirect costs policy.
• Prepare and update the master budget schedule with monthly expenditure, commitments, budget re- allocations and accruals.
• Monitor the performance of the FMIS budget control system on a continuous basis and recommend improvements to enhance its control and reporting function and value in decision making.
• Prepare relevant reports (cashflow forecast, financial reports, variance reports etc) supporting contribution requests to TMA donors by the set timelines and in line with agreed payment schedules. Ensure donor cashflow balances reconcile to donor payable/receivable A/cs.
• Prepare monthly and quarterly reports to Donors as per signed Agreements e.g., FCDO, EU, USAID, DANIDA, Netherlands, Ireland, Global Affairs Canada, Mastercard Foundation, among others, on a timely basis.
• Prepare periodic financial and management reports required for decision making by programme teams, management, the Board and other stakeholders.
• Participate in relevant programme meetings and provide updates on areas of interests.
• Support in the Financial Management Information System (FMIS) Change Management Process.
• Provide required support during both internal and external audits, including availing accurate audit schedules.

Corporate level responsibilities

• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all types of risk (including fraud risk) applicable to my role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root- causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.
• Ensures compliance with PCM guidelines throughout the project design and implementation cycle, including robust project planning, reporting and closure, adhering donor requirements as stipulated in contribution agreements.
• Participates in regular informal and formal reflection, knowledge sharing and learning events.
• Documents and promotes lessons learned and best practices for knowledge sharing and learning.
• Promote and adhere to TMA’s core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMA’s reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns
• Collaborates with the communication unit to shape and monitor the programmes communication plan in line
• with TMA’s corporate communication strategy and visibility commitments to funding agencies.
• Effectively communicates programme progress and results to internal and external stakeholders and supports in the delivery of high-quality outputs to ensure that TMA’s mission and vision are well communicated to investors and stakeholders, and that TMA’s work motivates and inspires donors, implementing partners and other stakeholders.
• Works closely with other functions including the Corporate Affairs and Fundraising, CEO’s office, outcome areas to ensure that external communications are developed with maximum impact and delivered against the results calendar and corporate strategy.
• Any other related responsibilities that may be assigned by the line manager from time to time
• The job holder may from time to time be required to provide support to TradeMark Africa's wholly owned subsidiary, Trade Catalyst Africa, as would be communicated by your line manager. When this happens, the specific task(s) will be reflected in your OKR and assigned to a relevant task(s) manager.

Academic and professional qualifications

• An undergraduate degree or postgraduate degree preferably a Bachelor of Commerce in accounting or finance or economics; and
• Certified Public Accountant of Kenya (CPA-K) or equivalent professional accounting qualification.

Work experience

• For undergraduate degree holders, at least five years of progressive work experience and for a postgraduate degree at least three years of relevant experience in a busy accounts department.
• Hands-on experience in the preparation of Donor financial reports, budgeting and forecasting and financial statements.
• Deep comfort in use of the Ms Excel application
• Hands-on experience in the use of relevant accounting and MS Office applications analytics tools.
• Knowledge of accounting, auditing, financial forecasting and budgeting principles and practices.
• Technical skills and behavioural competencies
• Communicating effectively, both verbally and in writing.
• Good Planning and Organisational skills
• Highly analytical, organized, conscientious, with high attention to detail.
• Ability to work under pressure.