Current Jobs at Marie Stopes

Efficient and effective service delivery for up to 20 patients daily in the full range of Marie Stopes services - Responsibilities

• To provide comprehensive client counselling on reproductive health, contraceptive options and general medical services.
• Follow the Kenyan Clinical Guidelines for appropriate management of most conditions and illnesses. 
• Based on client history, examination, lab test reports and findings and above all client needs, prescribe appropriate drugs
• Perform appropriate procedures (including Intravenous Therapy, FP Implants, IUD insertion, Pap smear, MVA procedure and PITC.
• Ensure responsible follow up and treatment of complications.
• Avoid polypharmacy or any practice that may bring MSI Reproductive Choices Kenya into disrepute. 
• Refer complex clients to the medical officer for Management.
• Ensure all clients are treated with sensitivity, respect, and consideration.  If complaints are raised, to be able to effectively manage and resolve them and to promptly refer to the Team Leader if the client complaint continues or is of a serious magnitude.
• Implement a smooth, efficient client flow to minimise client waiting times.
• Liaising with other medical and non-medical staff in the hospital to ensure quality treatment.
• Monitor and evaluate client care continuously and recommend improvements as necessary.
• Provide accurate information to clients, and their families where required, to enable clients to make informed decision about their reproductive & sexual health.
• Ensure client confidentiality is maintained at all times.
• To ensure sufficient supplies are available in the clinic at all times to provide services without disruption, all stocks dispensed are fully accounted for, all stock cards are updated and wastage eliminated.

​Management and accurate documentation of all services rendered - Responsibilities

• Ensure proper and effective use of medical equipment, all equipment maintained in serviceable and working conditions at all times.
• Accurate client records are maintained in both the client record book and daily register.
• Ensure all client information is always kept confidential and stored appropriately.
• Accurate and timely collation of activity data for internal and external reporting purposes.
• Analyse activity trends and ensure performance targets are achieved, pro-actively identifying and implementing opportunities for improvements.
• Making notes and preparing paperwork, both as a legal record of treatment and for the benefit of other healthcare professionals
• Conduct follow ups and reports all complications in writing within or before the end of current duty.
• Assist in the collection of client feedback data.
• Refer clients promptly when needed.
• Ensure accurate client feedback data is collected and disseminated.
• Effective participation and support of the centre team both in quality assurance and promotional activities
• Comply with overall quality inputs into service delivery points.  Includes running full out-patient clinic and provision of surgical procedures as needed.
• Proper use of medical equipment and supplies and for notifying the Centre Manager of repairs, maintenance or replacements of equipment and instruments.
• Ensure that the highest standards of reproductive health and general clinical services (including HIV/AIDS services) are achieved, as laid down in the Marie Stopes Partnership Manual. 
• In collaboration with the Centre Manager and Medical Officer, ensure that the centre complies with MSI Reproductive Choices Kenya policies and protocols for vocal local, infection prevention and emergency preparedness (including resuscitation). 
• Report all major and minor incidents within 24 hours.
• Maintain confidentiality at all levels.
• When workload allows actively promote the work of the centre in order to generate demand for the services, eg educational and awareness-raising events.
• Positively promote MSI Reproductive Choices Kenya as a leading, quality provider of reproductive & sexual health services.
• Behaviours and Values:
• Successful performance at MSI Reproductive Choices Kenya is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.

Work as  One MSI

• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximize our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
• Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behavior you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
• Develop  and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
• Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.
• Leadership               
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

REQUIREMENTS

Qualifications

• Diploma in Clinical Medicine/Surgery from a recognised medical training college. 
• Registered by the Kenya Clinical Officers Council and possess a valid practicing license.
• Two years post-training experience providing Clinical services in a busy hospital/medical centre. 
• Practical working knowledge of Microsoft office suite

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Product Quality – Roles and Responsibilities:

• Ensures all drugs requested and purchased are approved by the Medical Development Team and in line with MSI Global regulations for purchase of drugs.
• Ensure drugs ordered and supplied are as per the Standard Product List and informing Director Technical Services and Procurement department  of any changes. 
• Receive and check incoming medical products and supplies (from suppliers and other organization) and ensure quality and standards of the medical products and supplies.
• Conduct random checks on quality of drugs and participate in sampling process of products for pharmacovigilance purposes.
• Ensure there are no drug expiries in the pharmacy.
• To monitor drugs’ expiry date and minimum medical stock level in order to ensure adequate stocks at all times and report findings to the Centre Manager.
• Keep records of serious untoward incidents e.g. drug errors, poor quality, expired drugs as requested by the Pharmacist.
• Offer technical support in forecasting and quantification of medical supplies to all service delivery leads:
• Advice different Centre teams on quantification of needs on monthly/quarterly basis and help them forecast based on the consumption trends for each team.
• Coordinate the distribution of medicines and medical supplies to all service points in a timely and effective manner while maintaining quality of the supplies i.e. Cold chain 
• Support the implementation of good storage practices in all stores/Pharmacies within MSI e.g. establish re-order levels, sorting of items, arrangement of stores, temperature tracking and FEFO arrangements.
• Train staff on re-order levels and management.
• Train staff on importance on FIFO to avoid supplies expiring at the stores.
• Supply chain management:
• Coordination of receipt of goods, verification of documents against goods delivered, and makes sure the suppliers sign the relevant documents. 
• Verifies receipts against purchase orders, processes customer returns daily.
• Maintain inbound receiving records.
• Assists in shipping of goods, receiving, stocking, storing, and inventory of materials. Assist the Inventory Control staff with receiving corrections. 
• Ensures proper storage of medicines by standard storage documents and locates the drugs by categorized lay-out.
• Maintains medical storage space clean and tidy, stacking of boxes and to set correct room temperature and level of moisture by keeping daily track records and maintaining the cold chain.
• Arranges picking, sorting and packing of Medical Products for distribution to various service delivery points.
• Overseeing stock holding management to ensure protection and safe storage:
• Ensuring availability and updated stock cards.
• Lead weekly and monthly stock counts and reporting.
• Ensure that stock (drugs and consumables) levels are maintained within the minimum and maximum acceptable levels basing on monthly consumption.
• Maintains records, searching for and compiling information and data, responding to routine request with answers by phone, in person, or by email correspondence. 
• Maintains cleanliness of the stores, goods and materials in them and keeps the equipments in good working order
• Checks periodically and makes sure that the needed materials are in necessary quantity and quality.
• Ensures proper labelling and shelving of the warehouses.
• Coordination of dispatch of products in the store to the various service delivery points.
• Run and distribute stock reports to the Centre Manager.
• Ensures distribution forms, requisitions, purchase orders forms and packaging slips are completed accurately.
• Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful candidates must abide by MSI’s Antifraud & Bribery Policy and Safeguarding Policy, including protection of children and vulnerable adults.

REQUIREMENTS

• Diploma in Pharmacy from accredited institutions by Pharmacy and Poisons Board
• Registered with the Pharmaceutical Technologist with Pharmacy and Poisons Board
• Minimum of three (3) years post training experience in the same position
• At least a Diploma or an equivalent combination of education and experience in warehouse and stores management preferably with a medical store.
• The Candidate should have experience working with any ERP system.