Careers at Stratostaff

Job Overview:

The Finance Assistant is responsible for providing financial, administrative, and clerical support to ensure the effective, efficient, and accurate financial and administrative operations. This role involves assisting with the day-to-day management of financial transactions and procedures.

Key Responsibilities:

Accounts Payable and Receivable:

• Process and manage invoices and payments including tax payments.
• Maintain and update financial records.
• Reconcile accounts payable.
  Assisting in raising invoices to clients.
• Prepare and process electronic transfers and payments.

Financial Reporting:

• Assist in the preparation of financial reports and statements.
• Share weekly AP ageing reports.
• Maintain accurate financial data and documentation.
• Maintain fixed asset register.
• Aassist with month-end and year-end closing processes.

Bank Reconciliation:

·   Perform cash and bank reconciliations and resolve discrepancies.
·     Monitor bank accounts and report any unusual transactions.

Budgeting and Forecasting:

• Share weekly cash projections.
• Assist in the preparation of budgets and forecasts.
  Monitor actual spending against budgeted amounts.

Payroll Processing:

• Assist with payroll processing and ensure timely payment of salaries.
• Listing with the payroll team to ensure accuracy in payroll processing and recovery of all allowances, advances, and any other deductions.
• Processing and reconciling field expense allowances for internal staff and associates.

Expense Management:

• Monitor and review expenditure requests and ensure compliance with company policies.
  Process employee expense claims and reimbursements.

General Administrative Support:

• Maintain and organize financial files and records.
• Provide support for audits and other financial reviews.

Requirements

Qualifications:

Education:

• A degree in Finance, Accounting, Business Administration, or a related field.
• CPA

Experience:

• Previous experience in a finance or accounting role is preferred.1-2 years
• Familiarity with accounting software and financial management systems.

Skills:

• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Proficiency in Microsoft Office, especially Excel.
• Communication skills, both written and verbal.

Key Competencies:

• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks.
• High level of integrity and ability to handle confidential information.
• Customer service orientation and professional attitude

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ROLE PURPOSE  

• The ideal candidate will bring strong technical knowledge of spare parts, a solid understanding of inventory systems, and the ability to manage multiple stores efficiently. They will manage inventory across all store locations, including receiving and verifying deliveries, organizing and labeling stock, and issuing parts to mechanics and service teams. The role includes conducting regular stock checks, reconciling variances, liaising with suppliers and procurement on replenishment, maintaining accurate ERP records, and preparing inventory reports. The Stores Clerk will also help improve processes to strengthen stock control and operational efficiency.

DUTIES AND RESPONSIBILITIES   

• Receive, inspect, and record all incoming deliveries of spare parts, tools, and consumables while verifying them against purchase orders.
• Maintain accurate stock records both manually and within the company’s ERP system.
• Organize and label items correctly within the stores to facilitate easy identification and retrieval.
• Issue spare parts and materials to mechanics and technicians based on authorized requisitions.
• Conduct regular stock counts and reconcile any variances promptly.
• Monitor stock levels, prepare restocking requests, and coordinate with the procurement team for timely replenishment.
• Support the management of multiple store locations by maintaining consistent inventory standards and reporting across all sites.
• Ensure compliance with company safety standards and maintain cleanliness and order in the stores area.
• Prepare regular inventory and consumption reports for management review.
• Identify process improvement opportunities to enhance efficiency and reduce waste or stock losses.

KEY COMPETENCIES

• Inventory Control and Documentation
• Knowledge of Mechanical Parts
• ERP and Data Management
• Accuracy and Attention to Detail
• Communication and Team Collaboration
• Organization and Time Management

Requirements

QUALIFICATIONS & EXPERIENCE

• Diploma in Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years’ experience in storekeeping, preferably within a mechanical, transport, or construction environment.
• Hands-on experience managing heavy equipment spare parts.
• Proficiency in Microsoft Excel and experience using inventory management or ERP systems.
• Strong numerical and analytical skills with a commitment to accuracy.
• Ability to manage inventory across multiple warehouses and project locations.