Jobs at UN-Habitat

Responsibilities

• Under the guidance of the official photographer, the selected Digital Video Production Interns will be responsible for the following duties: The selected intern will support the Office of the Executive Director by recording video messages and taking photographs.
• The intern will collaborate closely with the communication and design teams. Additionally, the intern will assist UN-Habitat branches and offices by providing communication guidelines and policies for editorial, publications, production, and events.
• The intern will also work with other units in ERD to create website content for events and produce a calendar of events. Furthermore, they will assist with outreach for publication launches, as well as coordinate events and outreach activities.

Qualifications/special skills

• Applicants must at the time of application, meet one of the following requirements: Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent),
• Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite).
• Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
• Preferred areas of study: The ideal candidate should have undergraduate training in journalism and international relations. Students in the School of Political Sciences and those studying development journalism and broadcast will be preferred.
• Additionally, skills in videography, photography, communication, database creation, and Microsoft Excel will be advantageous. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

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Duties and responsibilities

• The Project Coordination consultant will work under the overall guidance of the Director of External Relations, Strategy, Knowledge and Innovation Division and is responsible for the following duties: -Internal coordination of project implementation
• Lead coordination of the project's implementation across relevant Divisions, teams and activities for better coherence and strategic linkages
• Ensure regular and consistent consultation and collaboration within UN-Habitat on the QoL project including through facilitating an internal coordination mechanism for the implementation of the QoL
• Prepare and lead briefings and updates for senior management and other teams within UN- Habitat on the QoL project 2-Partnerships
• Manage engagement with relevant external partners and knowledge institutions (academia); partners and cities for uptake and advocacy on the QoL
• Promote and organise specific events and initiatives with relevant partners and actors on the QoL to globalise its outreach and dissemination 3- Programme delivery
• Prepare and manage the delivery of a work programme for UN-Habitat headquarters, specifically, the Knowledge and Innovation Branch, for the QoL project
• Coordinate the preparation of meetings and events led by the UN-Habitat headquarters related to the QoL 4- Research and policy analysis
• Lead the substantive inputs and deliverables of the Knowledge and Innovation Branch to the QoL
• Develop and lead relevant research for the Qol and sustainable urbanization broadly
• Coordinate substantive preparations and inputs for relevant national, regional and global events 5- Member State and intergovernmental processes
• Coordinate engagement with member States and intergovernmental processes on the QoL for strategic uptake
• Track and respond to member States needs, proposals and requests related to the QoL towards global uptake and dissemination

Qualifications/special skills

• Advanced university degree (Master's degree or equivalent) in , business administration, public administration, economics, urban planning, social science or a related field is required.
• A first university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced degree
• A minimum of two (2) years of working experience in the areas related to sustainable development, governance and economic development projects and policies, project or programme management and/or development is required.

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Responsibilities

• Administration of Entitlements
• Administer benefits and entitlements of staff, including mobility and hardship allowances, medical and life insurance coverage, pension fund participation, dependency allowance, education grant, home leave, family visit, parental and other special leaves, rental subsidy, change of family/dependency status and related actions, travel and freight entitlements, compensation claims, promotion, special post allowance, and separation benefits.
• Review staff members' eligibility for entitlements and benefits within the Staff Regulations and Staff Rules, determine entitlements, seek clarifications from staff members where necessary, review, analyze, and document cases requiring exceptional approval based on delegation of authority.
• Process and record staff entitlements in Umoja.
• Maintain effective and efficient communication with the Budget and Financial Management Service (BFMS) on staff salary, allowances and entitlement related issues. Administration of Contract
• Administer and monitor contractual status of staff, including relevant actions regarding appointments, extensions, transfers, reassignments, loans or secondment of staff, determining status and entitlements and draft related correspondence and follow up with staff members and their office, as needed.
• Coordinate and monitor the onboarding of new staff members to ensure smooth and expeditious entry on duty and timely entry in the payroll. Other related duties
• Support the HR Officer for respective teams with coordination of reports, statistical information and actions required in support of review exercises and cleanup activities required.
• Undertake relevant research, interpretation and analysis of rules and regulations and precedent setting policy rulings, for preparation of background information required for drafting cases for review and action and maintain status report with respect to such cases.
• Take the initiative to organize and lead brown bag sessions for staff members, focusing on important benefits and entitlements information.
• Other functions as required related to staff administration and as the senior team member in the respective team.
• Guide and mentor junior staff on entitlements and benefits processing in Umoja. Take the lead on knowledge sharing of updates, new policies and practices in the UN HR community.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assist with visualizations and updating information material such as web pages or brochures.
• Perform other work-related duties as required.

Education

• Completion of high school diploma or equivalent is required. Bachelor's degree in human resources, business administration and other related area is desirable.

Work Experience

• A minimum of ten (10) years of progressively responsible work experience in human resources management, personnel administrative services or related area is required.
• The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level University degree.
• Experience in processing and troubleshooting personnel transactions in Enterprise Resource Planning System and or SAP (Systems Applications and Products) is required.
• Six (6) years work experience in handling complicated staff entitlement and benefits cases and application of human resources staff rules in an International Organization is desirable. Experience in supervising, leading or mentoring human resource assistants is desirable. Experience with Business Intelligence reporting is desirable.