The Public Benefit Organizations Regulatory Authority (formerly NGOs Co-ordination Board) is a State corporation established under Section 34 of the Public Benefit Organizations (PBO) Act, 2013 and is broadly responsible for the registration and regulation of all charitable organizations in Kenya.
Specifically, the Public Benefit Organizations Regulato...
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Job Specification
Duties and responsibilities at this level will entail: -
- Review and ensure timely and accurate preparation of management accounting reports on monthly, quarterly and annual basis
- Ensuring timely and accurate preparation of annual budgets and revised budgets based on approved work plans.
- Provide technical support to technical and other departments during the budget making process
- Reviewing expenditure returns from departments, prepare variance analysis and recommend corrective action
- Interpreting of financial policies for sound financial principles, practices procedures for effective internal control
- Assist other departmental and sectional managers in the management of their budgets through regular provision of reliable up to date financial information;
- Carry out financial planning and consolidate department work plans
- Participate in Resource Mobilization initiatives of the Authority.
- Verification of payroll, payment cheques, EFTs and bank transfers;
- Approval of Purchase orders, Sales & Purchase invoices and staff imprests
- Review the coding of ledger and store items in the system to ensure that is accurate and sufficient;
- Review all purchase requisition to ensure the estimate given by users are reasonable and within budget;
- Review revenue reconciliation i.e Projection Vs Actual collection;
- Ensure timely collection of revenue;
- Ensure records and data on revenue are properly maintained;
- Liaise internally with other departments on matters related to revenue;
- Advice on review of services rates whenever necessary;
- Advise on appropriate technology/system to be used for projection, collection and reconciliation of revenue; and
- Ensure timely production of accurate monthly, quarterly and annual reports on revenue collections;
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade, an officer must have:
- A minimum of ten (10) years’ work experience and at least five (5) in a supervisory role in the Public Service or Private Sector;
- Master’s Degree in any of the following disciplines: - Business Administration preferably in Finance or equivalent qualifications from a recognized University or institution;
- Bachelor’s degree in Commerce (Finance option), Economics, and Business Administration, Business Management or other relevant and equivalent qualifications from a recognized institution;
- Minimum KCSE C+ (plus) or its equivalent
- Certified Public Accountant (CPA) or Associate of Certified Chartered Accountant (ACCA);
- Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body;
- Certificate in Management Course lasting not less than six (6) weeks from a recognized institution;
- Proficiency in computer applications;
- Demonstrated results in work performance
- Fulfilled the requirements of Chapter Six of the constitution;
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Job Specification
An officer at this level will work under the guidance and supervision of Principal Compliance Officer or Manager, Compliance whichever is applicable.
Duties and responsibilities
Specific duties and responsibilities will entail: -
- Receiving recording, scrutinizing and acknowledging all PBOs Annual Returns;
- Advising PBOs on Registration Services;
- Conducting risk and proportionally based analysis of annual returns;
- Liaising and maintaining with relevant sections to generate notices and reminders for compliance; developing a list of non-compliant PBOs;
- Developing a list of all PBOs due dates for submission of annual returns in order to enforce compliance;
- Maintaining a comprehensive data base of PBOs and their Annual Returns status includinga list of all PBOs who have been penalized/with outstanding returns and follow-up on the expired notices;
- Preparing the monthly report on annual returns and submit the same to Data Management Unit;
- Enhancing compliance in the submission of annual returns;
- Convening meetings to discuss request for waiver by PBOs;
- Guiding PBOs and prepare the guidance materials;
- Review annual returns to detect and highlight instances of non-compliance;
- Receiving and document complaints received;
- Maintaining accurate records and files of cases under investigations and those that have been concluded;
- Regularly update the risk management data base; developing and maintaining a database of all PBOs officials including those who are blacklisted;
- Ensuring compliance notices are issued efficiently as provided for in the Operations Manual and administrative guidelines;
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade, an officer must have:
- Must have at least four (4) yeas work experience or served as Compliance Officer for at least three (3) years;
- Master’s Degree in any of the following disciplines: - Development Studies, Project Management, Social Sciences and Business Administration preferably in Strategic Management or equivalent qualifications from a recognized institution;
- Bachelor’s Degree in any of the following fields: Development Studies, Project Management, Social Sciences, Commerce, Business Administration or Business Management (Strategic Management option) or other relevant and equivalent qualifications from a recognized institution;
- Minimum KCSE C+ (plus) or its equivalent
- Certificate in a Supervisory Course lasting not less than two (2) weeks from a recognized institution;
- Membership and in good standing of a relevant professional body/Institution;
- Proficiency in computer applications;
- Fulfilled the requirements of Chapter Six of the Constitution.
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An officer at this level will work under guidance and supervision of a senior officer.
Job Specification
The duties and responsibilities of the officer will entail: -
- Undertaking audit assignments in line with the approved audit work plan to confirm the adequacy and effectiveness of governance, risk management and control;
- Performing substantive and compliance testing of accountable records and documents and prepare working papers;
- Providing input in preparation of audit reports for audit engagements executed; and
- Assisting in evaluating progress and effectiveness of action taken to implement audit recommendations received from internal and external audits.
- Reviewing financial statements, operational processes, and compliance with regulations and internal policies.
- Assessing the effectiveness of controls in place to mitigate risks and prevent fraud.
- Identifying potential risks and recommending strategies to manage or mitigate them.
- Documenting findings, conclusions, and recommendations for management.
- Effectively communicating audit results and recommendations to management and other relevant parties.
- Tracking the implementation of recommended actions to address identified issues.
- Investigating potential fraud and recommending preventative measures.
- Any other duties as assigned from time to time.
Person Specification
For appointment to this grade, an officer must: -
- Have Bachelor’s Degree in Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from a recognized university;
- Certified Public Accountant (CPA) or Associate of Certified Chartered Accountant (ACCA);
- Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body;
- Minimum KCSE C+ (plus) or its equivalent
- Be proficient in computer application skill; and
- Fulfilled the requirements of Chapter 6 of the Constitution.
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Job Specifications
- An officer at this level will work under direct supervision of a senior officer.
Duties and Responsibilities
- Attending to visitors/clients;
- Handling telephone calls and enquiries;
- Handling customer inquiries and complaints;
- Ensuring security of office records, equipment and documents;
- Ensuring confidentiality of office information;
- Record keeping for correspondences and file movement;
- Managing office protocol and etiquette;
- Managing petty cash for the respective office;
- Maintaining an up to date file movement register;
- Coordinating the general administration of the respective department/office;
- Coordinating schedule of meetings and appointments for the respective departments/office;
- Coordinating travel arrangements for the respective departments/office;
- Coordinating appointments and travel itineraries for the ED/Deputy Director/ Manager;
- Preparing responses to simple routine correspondence for the ED/Deputy Director/Manger; and
- Monitoring procedures for record keeping for correspondences.
- Ensuring security, integrity and confidentiality of data; and
- Undertaking any other office administrative services duties that may be assigned.
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade a candidate must have: -
- Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
- Minimum KCSE C+ (plus) or its equivalent;
- Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
- Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
- Shorthand III (120 w.p.m);
- Business English III/Communications I;
- Office Management III/Office Administration and Management III;
- Secretarial Duties II;
- Commerce II;
- Proficiency in computer applications;
- Demonstrated results in work performance;
- Meet the provision of Chapter Six of Constitution.
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Job Specification
- An officer at this level will work under the guidance and supervision of Senior Registration Officer.
Duties and responsibilities
Specific duties and responsibilities will entail: -
- Advising PBOs on registration services;
- Receiving recording and scrutinizing all PBOs Annual Returns;
- Developing a list of all PBOs due dates for submission of annual returns;
- Preparing weekly summaries on registration services comprehensive data base of PBOs and their Annual Returns status;
- Preparing monthly reports on registration and post-registration services;
- Compiling applications on registration of PBOs;
- Conducting record searches with relevant government departments;
- Receiving and scrutinizing requests for post registration services such as request for work permits, change of officials, recommendation letters and all other post registration services
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade, an officer must have:
- Must have served as a Senior Assistant Registration officer for at least three (3) years;
- Bachelor’s Degree in any of the following fields: Development Studies, Project Management, Social Sciences, Commerce, Business Administration or Business Management (Strategic Management option) or other relevant and equivalent qualifications from a recognized institution.
- Minimum KCSE C+ (plus) or its equivalent;
- Membership and in good standing of a relevant professional body/Institution;
- Proficiency in computer applications;
- Fulfilled the requirements of Chapter Six of the Constitution
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Job Specification
- An officer at this level will work under the guidance of a Senior Officer.
Duties and responsibilities
Specific duties and responsibilities will entail: -
- Participating in undertaking investigations;
- Collecting, tabulating and recording of data concerning compliance on PBOs to the code of conduct and other regulations;
- Preparing reports on investigations;
- Making follow ups on implementation of recommendations to PBOs;
- Generating notices and reminders for non-compliant PBOs.
- Performing any other task as directed by the supervisors
- The officer will handle and document complaints related to PBO activities, assessing their validity and potential for further investigation.
- Conducting Investigations through gathering evidence, interviewing witnesses, and analyzing data related to potential violations.
- Ensure PBOs adhere to relevant regulations, codes of conduct, and other legal frameworks.
- Issuing warnings, imposing penalties, or recommending further actions.
- Preparing detailed reports on investigations, including findings, analysis, and recommendations for action. Accurate record-keeping of all cases and investigations is essential.
- The officer will collaborate with other government agencies, relevant PBOs, and other stakeholders to share information, coordinate efforts, and promote compliance within the PBO sector.
- Contribute to the development of enforcement strategies and procedures, ensuring a consistent and effective approach to regulatory oversight.
- Risk Assessment:
- Participate in risk assessments to identify potential areas of non-compliance and develop strategies to mitigate risks.
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade, an officer must have:
- Bachelor’s degree in Criminology or related discipline from a recognized Institution;
- Minimum KCSE C+ (plus) or its equivalent
- Membership and in good standing of a relevant professional body/Institution where applicable;
- Proficiency in computer applications;
- Fulfilled the requirements of Chapter Six of the Constitution
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An officer at this level will work under guidance and supervision of a senior officer.
Job Specification
The duties and responsibilities of the officer will entail assisting in: -
- Sourcing for goods, works and services as per the procurement law;
- Raising purchase orders for goods and services for approval;
- Liaising with suppliers to ensure timely delivery of goods and services;
- Maintaining and update a list of prequalified suppliers;
- Assisting in undertaking market surveys to ensure the Authority obtains value for money;
- Ensuring safe custody of all procurement records; and
- Participating in the opening quotations.
- Develop and implement procurement strategies and plans aligned with the organization's needs and budget.
- Prepare and manage procurement documents, including requests for proposals (RFPs), purchase orders, and contracts.
- Ensure procurement processes are fair, transparent, and compliant with relevant regulations (e.g., Public Procurement and Asset Disposal Act, 2015 in Kenya
- Establish and maintain an efficient inventory management system.
- Monitor stock levels, track inventory movements, and minimize stock outs or excess inventory.
- Ensure proper storage and handling of goods to maintain quality and prevent loss or damage.
- Conduct regular stock takes and reconcile inventory records.
- Ensure all supply chain activities comply with relevant regulations and organizational policies.
- Prepare regular reports on supply chain performance, including procurement, inventory, and logistics.
- Maintain accurate records of all supply chain transactions
- Any other duties as assigned from time to time.
For appointment to this grade, a candidate must have: -
- Bachelor’s degree in Procurement & Supplies Management, Business Administration, or other relevant field from a recognized institution;
- Proficiency in computer applications
- Minimum KCSE C+ (plus) or its equivalent
- Member of professional body either KISM or CIPS; and
- Fulfilled the requirements of Chapter 6 of the Constitution.
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An officer at this level will work under supervision of a senior officer.
Duties and responsibilities
- Assist in drafting press releases and responding to media inquiries about the Authority.
- Assist in arranging speaking engagements for the Authority ’s leadership and maintaining contacts within the media.
- Assist in writing branding/marketing materials or coordinating promotional events
- Assist in Media monitoring and maintaining relations with various entities, including the press, the government, stakeholders or interest groups representing the PBOs sector
- Assist in events management and other stakeholder sensitization programs to develop charitable sector knowledge
- Assist in managing digital and media relations, including regularly updating the Authority’s website and social media handles, information sharing and invitations for PBORA events.
- Assist in Responding to all queries in respect of PBORA from the general public, media, special interest groups etc;
- Assist in collecting, receiving and communicating information that may inform PBORA strategic direction.
- Assist in preparing and submitting weekly, monthly and periodic reports within schedule and up to standard.
- Assist in developing and distributing information, Education and Communication materials
- Assist in maintaining and regularly updating the database and stakeholder contacts
- Assist in preparing public relations materials to be used in various Authority events
- Assist in monitoring communication trends and other pertinent PBO issues
- Assist in organizing events, including press conferences, exhibitions, open days, workshops and trade-fairs
- Assist in keeping calendars and diarize events (editorial, press conferences, events)
- Proper filing, folioing and maintain Corporate Communication Division registry
- Take newsworthy videos and photographs for the Authority ’s media gallery
- Assist in compiling, receiving and resolving all complaints and updating the Authority’s complaints register
- Assist in compiling CSR and publicity reports and preparing proposals for Committee meetings
- Assist in organizing and execution of Public Relations campaigns and events
- Assist in conducting customer satisfaction surveys
- Assist in editing publicity and communication materials as advised
- Any other duties as assigned from time to time
Person specification
For appointment to this grade an officer must have at least:
- Bachelor’s degree in Public Relations, Communications, Journalism or any other equivalent qualifications from a recognized institution
- Minimum KCSE C+ (plus) or its equivalent;
- Proficiency in computer applications;
- Fulfill the requirements of Chapter Six of the Constitution.
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An officer at this level shall work under supervision of a senior officer.
Duties and responsibilities will entail: -
- Writing and testing simple computer programs according to instructions and specifications;
- Verifying, enhancing and testing simple computer programs according to instructions and specifications;
- Installing and configuring computer systems; networks (LAN, WAN), and software;
- Providing user support; troubleshooting hardware and software problems, and training staff on ICT systems.
- Repairing and maintaining ICT equipment and associated peripherals;
- Maintaining an up-to-date ICT equipment register and issuance register;
- Providing end user support and training users on effective and efficient use of ICT facilities; and
- Assist in updating and maintaining the Authority’s website.
- Ensuring data security, implementing security protocols, and adhering to relevant ICT policies and regulations.
- Managing ICT projects, including upgrades, installations, and new system implementations.
- Performing routine maintenance on ICT equipment, keeping hardware and software registers, and maintaining network documentation.
- Staying up-to-date with new technologies and recommending improvements to the ICT infrastructure.
- Any other duties as assigned from time to time.
Person Specifications
For appointment to this grade an officer must have:
- Bachelor’s degree in any of the following fields: Information Technology, Computer Science, Business IT, Software Engineering, ICT Project Management, Computer Engineering or other relevant and equivalent qualifications from a recognized Institution.
- KCSE C+ or its equivalent;
- Fulfilled the requirements of Chapter Six of the Constitution
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An officer at this level will work under the guidance of a Senior Officer.
Duties and Responsibilities
Specific duties and responsibilities will entail: -
- Participating in the development resource mobilization polices, strategies and programs,
- Review and implementation of resource mobilization policies, strategies and programs;
- Identifying, research and mapping out potential donor of resource mobilization;
- Coordinating and participating in proposals writing for funding of the Authority’s programs;
- Meetings with development partners;
- Compiling data on the implementation of donor funded projects/programs;
- Participating in conducting research on business growth opportunities; and
- Creating awareness of the products available at the Authority through pamphlets, advertisements, publications etc.
- Prepare compelling proposals, concept notes, and other fundraising materials.
- Organize and participate in fundraising events and donor cultivation activities.
- Any other duties as assigned from time to time
Person Specifications
For appointment to the grade of Resource Mobilization Officer a person must have: -
- A Bachelor’s degree in social sciences or in Communications, Marketing, Public Relations, Business Development, Development Studies, International Relations, Public Administration and Business Administration or equivalent qualifications from a recognized institution;
- Minimum KCSE C+ (plus) or its equivalent
- Be a member of a relevant professional body where applicable;
- Shown merit and ability as reflected in work performance and results;
- Proficiency in computer applications; and
- Fulfill the requirements of Chapter Six of the Constitution
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Duties and Responsibilities
- Maintaining calls register;
- Answering and directing telephone calls;
- Updating institutional telephone directory; attending to physically challenged visitors and staff;
- Verifying telephone bills before payments; reporting promptly any switchboard defects to the supervisor;
- Directing and guiding visitors; liaising with telephone service providers; providing good customer care service;
- Supervising and guiding junior staff;
- Collecting customer information, analyzing customer needs and giving recommendations to the management.
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade a candidate must have: -
- At least four (4) years relevant Experience;
- A Diploma Certificate in Public Relations, Mass Communication, Communication Studies, Journalism, International relations or any other approved equivalent qualifications from a recognized institution;
- Minimum KCSE C- (minus) or its equivalent
- Certificate in Telephone Operation, Reception and Front Office or its equivalent from a recognized institution;
- Telephone Occupational Test II from a recognized institution;
- Certificate in Customer Care from a recognized institution;
- Demonstrated merit and shown ability as reflected in work performance and results;
- Proficiency in computer applications; and
- Fulfill the requirements of Chapter 6 of the Constitution.
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Duties and Responsibilities: -
- Driving the Authority vehicle as authorized;
- Maintaining cleanliness of the vehicle;
- Carrying out minor mechanical adjustments;
- Recognizing and reporting mechanical defaults of the vehicles;
- Ensuring security and safety of the vehicle on and off the road;
- Monitoring and reporting expiry of insurance policies for motor vehicles;
- Overseeing transport management;
- Preparing and submitting reports on transport when need arises; and
- Ensuring safety of passengers and/or goods therein.
- Any other duties as assigned from time to time
Person Specifications
For appointment to this grade a candidate must have: -
- At least served as a Driver for at least four (4) years;
- Minimum KCSE C- (minus) or its equivalent;
- The Occupational Trade Test II Certificate OR its equivalent
- A valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
- A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;
- A valid Certificate of Good Conduct;
- A First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution;
- An accident-free driving period of 5 years.
- Fulfill the requirements of Chapter 6 of the constitution.
Method of Application
Interested applicants who meet the job requirements specified above should submit hard copy appli- cations, including a cover letter, Curriculum Vitae, certified copies of national identity card, academic certificates, and other testimonials, their active telephone and email addresses as well as those of three (3) referees.
Applications should be addressed to:
The Director/CEO
Public Benefit Organizations Regulatory Authority (PBORA) Co-operative Bank House, 15th Floor, Haile Selassie Avenue P.O Box 44617-00100
NAIROBI
Soft copy applications may to be submitted via email to: [email protected]. The email subject line should clearly indicate the Position Title and Reference Number.
All applications must be received no later than 5.00P.M (EAT) on July 28,2025.
The Authority is an equal opportunity employer. Women, youth, minority, marginalized groups, and Persons Living with Disabilities are encouraged to apply.
Any form of canvassing will lead to automatic disqualification. Only short-listed applicants will be contacted and they shall be required to provide the following:
- Police Clearance Certificate from the Directorate of Criminal Investigations (DCI).
- Clearance or Compliance Certificate from the Higher Education Loans Board (HELB).
- Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
- Clearance Certificate from the Ethics and Anti-Corruption Commission (EACC).
- Clearance Certificate from an accredited Credit Reference Bureau (CRB).
Interested and qualified? Go to
Public Benefit Organizations Regulatory Authority on registration.pbora.go.ke to apply
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