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  • Posted: Sep 6, 2022
    Deadline: Sep 11, 2022
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  • British Council is the UK's international organisation for cultural relations and educational opportunities. We are on the ground in six continents and over 100 countries, bringing international opportunity to life, every day.


    Read more about this company

     

    Test Day Delivery and Logistics Coordinator

    Role Purpose

    1. The post holder will ensure effective and efficient delivery of Exams.
    2. To handle confidential materials during the multiple exchanges in country/location in accordance to compliance standards.
    3. To manage Venue Supervisor engagement, relationship and performance.

    Main accountabilities but not limited to the following:

    The appointed candidate will have the following accountabilities, responsibilities and main duties:

    1. Undertakes the related planning and delivery functions in preparation for Test Days in line with British Council processes
    2. Receives instructions and requests from cluster operations, 5 days before Test Day and plans and organises given resources accordingly (often at short notice) to ensure that work is carried out efficiently and effectively.
    3. Supports tasks to reconcile exam materials and papers received are as per plan, report and escalate any discrepancies.
    4. Receives and responds to enquiries from/to customers and may be a specific point of reference on queries relating to an area of nominated expertise or responsibility.  Identifies where more complex issues require resolution by others and refers them accordingly
    5. Supports the selection of suitable venues, planning for Test Day resources ordering, quality, distribution and management (e.g. process guides, stationery, branding/ signage/ technical equipment – speaking test/hand scanners)
    6. Receives and responds to enquiries from/to customers and may be a specific point of reference on queries relating to an area of nominated expertise or responsibility.
    7. Supports continuous improvement in the efficiency/cost effectiveness/quality of service delivery/systems in the unit or department
    8. Proactively works with Operations Manager Malawi to deliver satisfactory and timely resolution of customer (internal or external) complaints, coordinating input from other team members as required. Ensures the customer is kept informed throughout the process.
    9. Undertakes contingency and risk management on the ground, liaises with Customer Service, Examiner or Venue Staff to ensure alignment on communications Leads in providing support related to compliance or investigations on Test Day and related issues.
    10. Uses standard procedures and templates, regularly records, analyses and reports on operational activity such as venue staff performance to support senior managers in making timely and effective business decisions that respond to operational needs.
    11. Uses standard procedures and templates, regularly records, analyses and reports on operational activity such as venue staff performance to support senior managers in making timely and effective business decisions that respond to operational needs.
    12. As with any business that experiences peaks and troughs of activity, there is likely to be a need to work outside office hours from time to time.

    Role specific knowledge and experience:

    1. The successful candidate will need to possess the following requirements:
    2. University degree in any subject or relevant qualification
    3. Experience working in a busy operational environment delivering high levels of customer service.
    4. Ability to ensure compliance, risk and security standards are monitored and maintained.
    5. Track record of working in a tightly controlled process driven environment

    Desirable

    1. Experience working in Exams environment
    2. Experience of leading on delivery of computer-based exam

    go to method of application »

    Education & Arts Project Coordinator

    Role Purpose
    Supports the programme team in the implementation of Arts, Culture and Education programmes and projects in compliance with British Council policies and procedures including financial admin, reporting and data collection, operational project delivery and managing relations with delivery partners. This will include Festivals, cultural delegations, panel discussions, research amongst other projects. 

    Main Accountabilities:

    1. Managing self and others
    2. Holds vendors and suppliers to account for delivering services. 
    3.  Has the ability to work independently and manage workload against project deadlines.

    Financial Support

    1. Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets. 
    2. Maintain clear and up-to-date records on all financial transactions as per audit requirements.
    3. Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.
    4. Compliance to BC financial policies and procedures.

     Project Management 

    1. Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
    2. Supports internal compliance such as due diligence, records management, data collection and storage.
    3. Manages grants administration, selection & evaluation and procurement processes.
    4. Manages events-based components and trainings within a programme. 
    5. Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.

    Relationship and Stakeholder Management 

    1. Manages relationships with clients/partners/stakeholders at appropriate level.
    2. Manages relationship with vendors and suppliers and holds them to account for delivering services. 

    Equality, Diversity and Inclusion (EDI) 

    1. To actively Contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health. 
    2. Understand the British Council’s approach to equality, diversity and inclusion and how it applies to your role and make time for learning and development relating to EDI and anti-racism.

    About You (essential requirements for the role):

    1.   University degree and /or equivalent experienc
    2.   Experience of working in a supporting role on programmes or projects. 
    3.   Administrative and financial administration experience. 
    4.   Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management
    5.   Excellent oral and written communication skills in English

    Desirable requirements

    1.     Foundation level Project Management certificate
    2.     Experience coordinating projects in the education and culture sector

    Method of Application

    Use the link(s) below to apply on company website.

     

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