Accountant and Administrative Officer at Haussmann Group Africa

1. Invoices preparation and payment (10%)

2. Daily accurate Posting (10%)

• Ensure all transactions posting are accurate and in line with procedural guidance using correct project and ledger.
• Ensure transactions are made within 24 hours of reception.
•  Update the daily cash balance and analyse the daily variance.
• To follow up the currency ROE by month for our record.

3. Control Receivables and suppliers Payments/Accounts (10%)

• Follow up receivables’ payments.
• Ensure all supplier invoices are tracked.
• Project the cash need.
• Reconcile supplier balances monthly.

4. Payroll (10%)

• Prepare and update monthly payroll and deductions for payment to the authorities.
• Generate the staff payslips.
• Carry out a quarter reconciliation of the payroll liabilities with the authorities.

5. Monthly closing and post closing tasks (35%)

• Ensure monthly closing postings are done on time (D+3): assets depreciation, accruals, prepayment, payroll and other journals.
•  Reconcile Bank accounts
• Export the monthly Management accounts and analyse the discrepancies between budgeted/estimated/Actual.
• Monthly update the projects cost reports with the actuals and liaise with Project Manager to post the accruals.
• Ensure proper documentation filing for Shareholder Loans.

6. Tax (5%)

• Ensure timely preparation and review of various tax returns to be submitted to tax authorities including but not limited to VAT, PAYE and Withholding Tax.
• Monthly reconcile taxes with the local authorities’ platforms.
• Make sure Tax Clearance Certificate is obtained after filing the annual and financial returns.
• Prepare any responses to tax authorities regarding any queries on the above mentioned taxed.

7. Administrative work (15%)

• Assist in new entities incorporation process.
• Open bank accounts.
• Update fix asset register update.
• Ensure a good filing system both hardcopies and electronic.

8. Other duties (5%)

• Provide support on internal controls implementation and monitoring.
• Provide support during internal and external audits.

REQUIREMENTS:

• Bold
• Agile
• Passionate
• Strong international exposure.
• Positive Team spirit and great team player.
• Self-driven, proactive, autonomous and reliable.
• Detailed oriented & rigorous.
• Ability to multitask and work under pressure.
• “Can go” attitude / “go getter” mindset.
• 2 to 3 years experience in the same position or equivalent
• Bachelor Degree in Accounting/Finance/ Commerce with previous audit experience.