Administrative Assistant at U.S. Embassy Accra

Duties

• The functions of the Program Assistant will consist of assisting the Drug Enforcement Administration (DEA) Country Attaché with the administrative oversight of the DEA's program and funds. Responsible for international travel, procurement of accountable equipment, payment of rental facilities, oversight of vehicles, as well as a myriad of other administrative functions.
• The Program Assistant will work closely with DEA Headquarters' Program Office in assisting with the data entry of information into DEA's database which includes equipment and inventory updates as well as personnel tracking.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• A minimum of 3 years of prior work experience in quantitative analysis, prepared reports and briefings on the results of studies, budgetary resources long-range implementation and administration of major programs, with an emphasis on budgeting and financial management are required. Must have advanced knowledge in Microsoft Office Suite of products, such as Excel, PowerPoint, and Word; Adobe Pro; and database management software.

Education Requirements:

• Two years of college/university is required.

Evaluations:

• LANGUAGE:  Fluent English in reading, speaking and writing. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Accra, Ghana may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.
•  Therefore, it is essential that these applicants accurately describe their status on the application.
• Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **
• IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  
• Acceptable documentation must be submitted in order for the preference to be given. 

Required Documents:

• In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement.
• If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Copy of Orders/Assignment Notification (or equivalent)

• Transcript or Degree
• Language Scores (if available)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 for FSFRC (if applicable)
• SF-50 for HPR/PFR (if applicable)