Administrative Officer at Ghana News Agency

Job Description:

Key Duties and Responsibilities

• Implements Human Resource policies, systems and procedures, work plan in line with approved rules and regulations.
• Assists in the preparation of leave rosters of the various Departments.
• Monitors the actual Head Count of employees and prepare monthly manning reports for review and update the manning register.
• Coordinates and provides the necessary input during recruitment processes (e.g., shortlist of applicants, arrangement of logistics, etc.) in accordance with approved HR policies and procedures.
• Supervises and coordinates orientation programmes for newly employed Staff.
• Liaises with Departments to ensure that the placement, orientation and probationary period of new employees are strictly adhered to.
• Participates in conducting Staff Performance Appraisals.
• Monitors all contracts and temporary engagements with consultants in line with approved HR policies, procedures and related labour regulations.
• Processes employees’ actions including reimbursable of claims (e.g. leave, sick offs, medical, advances/loans, etc.) for approval in line with established policy guidelines.
• Handles and/or responds to HR operational enquiries from employees within prescribed limits of authority.
• Maintains and updates Human Resource Information Systems (HRIS) in accordance with directives.
• Responsible for the maintenance and update of employee records and files.
• Conducts training needs analysis and coordinate/support the administration and management of training programmes.
• Monitors and reports on the activities of training providers and institutions.
• Provides support in the implementation of the Performance Management System of the Company.
• Monitors the activities of the administrative and other outsourced staff within the Company to ensure compliance with approved policies and guidelines.
• Provides support in the planning and organizing staff durbars and other staff welfare activities.
• Prepares monthly/periodic HR Reports relating to job function.
• Performs any other duty(s) assigned by Superior Officer.

Qualification Required & Experience

• 1st Degree, preferably BBA/BSc. Administration or Human Resource from a recognized university or its equivalent, with at least five (5) years work experience in responsible human resource or administrative duties.
• Good knowledge and understanding of Labour Laws and regulations.
• In-depth knowledge and understanding in the implementation of HR Policies and Procedures.
• Good knowledge and understanding of the HR Management Systems.
• Good planning and organizing skills.
• Excellent communication, presentation and report writing skills.
• Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of employees.
• Ability to meet deadlines and execute projects.
• Good decision making and analytical skills.
• Good knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR software and tools.
• Supervisory and interpersonal skills in a term setting.