Consultancy – Finance and Administrator at Results for Development (R4D)

Role and Scope of Services

• The Finance and Administration Officer will be responsible for leading, managing, tracking and reporting on financial management and tracking of activities implemented under the Health Systems Strengthening Accelerator Ghana project.
• The duties and responsibilities of the finance and administration officer include the following:

 Financial Management:

• Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with R4D finance and accounting policies and procedures
• Ensure timely submission of monthly requests, reconciliations and financial statement reports
• Maintain accurate bank records of cash withdrawals and deposits.
• Ensure efficient payments and disbursements according to approved policy and procedures
• Provide administrative, logistical, and procurement support to the team, including payment to events participants, transportation and accommodation arrangements, and ongoing operations
• Follow up on issues raised by the Finance and Grants Teams to ensure compliance and resolution
• Other duties related to logistics and procurement, as assigned by the Program Director

Budget Management

• Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g. organizing invoices, checks, & other financials) and preparing financial/funding reports, when deemed necessary.
• Work with the program team to ensure budget compliance.

Administration and activity management

• Ensure proper function of logistical operations including travel & events organization
• Ensure proper function of archive and documentation system
• Ensure maintenance of up to date register of assets
• Work with the program team to forecast financial transaction needs and support in identification and recruitment of vendors based on project rules and regulations.
• Lead interactions with external vendors.
• Participate in virtual/in-person periodic check-ins with the HSS Accelerator Ghana team, finance and grants team in HQ and other partners, as required. 

Required Qualifications

• Minimum 5 years of relevant work experience in financial management and program administration 
• BSc in accounting, finance and administration, or a related degree
• Experience on the USAID or U.S. Government funded programs will be considered an asset
• Excellent excel and Microsoft office skills is a must, especially for functions relevant to financial management and accounting
• Excellent Quick Books expertise will be considered an asset
• Must be conversant with financial and accounting terminology
• Excellent communication skills in English language
• Good time management skills and ability to work in fast-paced environment
• Superb customer service skills – must be able to work effectively with colleagues from diverse cultural backgrounds and technical expertise
• Must be dynamic and take initiative
• Must be a team player
• The position is open to Ghanaian nationals only

Time Commitment and Salary

Total number of days not to exceed 50 workdays (an 8 hour working days) for the duration of the contract, from November 1st to March 30th. Daily service rate will be determined according to incumbents’ professional degrees, years of experience and salary/consultancy rate history. This offer is a part-time consultancy with a potential of turning into a full-time position depending on the programmatic needs and incumbent’s performance.