Contracts Administrator at Lycopodium Ghana

Reporting to the Contracts Manager the Contracts Administrator will be responsible for assisting the Contracts Engineer/Manager managing and directed the designated disciplines Contractual Administrative initiatives ensuring compliance to Company, Client, regulatory and contractual requirements.

The tasks you'll perform

• Work collaboratively with personnel across all business units.
• Ensure all dealings with Client, Vendors and other external stakeholders are professional and in line with ethos of the business.
•  Provide professional support in the everyday administration of contracts and service agreements.
• Attending training, and in-services, when required, and being receptive to professional and personal development. 

The expertise you'll bring

• Ability to read, analyze and interpret legal documents, financial reports, and technical documents
• Assist in drafting Request for Proposals and Quotation (RFP/RFQ), for various contracts documents, specifications, work orders, change/ variation orders to defined work processes.
• Assisting the Contracts Manager/Contracts Engineer with Packaging of Tender Bids for submission as well as collecting and sorting Tender bids received for action
• Assisting the Contracts Manager/ Contracts Engineer with administration aspects of Contract management (maintaining registers, preparing, and filing contracts documentation, contracts closeouts and development of reports for department, external and internal review)

Working Conditions:

• Site based.
• Working hours are 6 days a week, 8 hours per day, from Monday to Saturday, 7am to 4pm daily and 5 hours on Saturdays from 7 am to 1pm. Note that any additional hours required to work would be paid for.
• 23/5-day roster.

YOUR TRAINING, SKILLS & EXPERIENCE CHECKLIST

•  Technical Certificate/Tertiary Education Qualification, Degree, or Diploma in appropriate specialist field or equivalent. 
•  Minimum 0 - 4 years’ experience in specialist field.
• Knowledge of Supply Chain (Contracts Management) is very critical. 
• Fundamental knowledge of construction techniques, building materials, standards and equipment
• Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law
• Proficiency in common Microsoft office applications
• Extremely well-developed written and verbal communication skills.
• Solid Negotiation Skills
• Analytical and problem-solving skills
• Have an Eagle’s eye for details.
• Personal qualities of integrity, credibility, and commitment.
• Demonstrate a strict practice of confidentiality, personal responsibility, and discretion.
• Deadline Driven.
• Ability to work well under pressure.