Driver at UNDP

Job Description

• Ensure the provision of reliable and secure driving services by; (a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items; (b) meeting official personnel and visitors at the airport; and (c) undertaking visa and customs formalities arrangement when required.
• Ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
• Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tyres, brakes, car washing, etc.
• Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents
• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies
• Timely and secure transportation of UN staffs, consultants, and authorised persons to scheduled meetings, workshops, etc within Accra and other regions.
• Efficient and timely dispatch / collection of written correspondences to / from state institutions, civil society organizations, etc.
• Accurate and well-maintained driver’s log book indicating trips undertaken, passengers, mileage covered, etc.
• Timely reporting of incidences (such as accidents, fire, flood, etc) with potential negative impact on the performance of the vehicle to supervision.

Operational competencies:

• Ability to handle a large volume of work possibly under time constraints
• Ability to operate and maintain a variety of computerized business machines and office equipment to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Data Management:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Planning, organizing and multi-tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Requirement/Skills

• Secondary High School Education and valid Driver’s License.
• 2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations; and skills in minor vehicle repair.
• For the post advertised, excellent written and verbal communication skills in English is required.