Executive Assistant at P.M Renaissance

Description

• The Executive Assistant will undertake administrative tasks, respond to phone calls and other correspondence on behalf of senior management, conduct research as well as oversee and manage events and conferences.

Key Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Scheduling appointments, maintaining an events calendar and sending reminders.
• Prepare quotes, and offers and participate in the tender submission process.
• Organizing events and conferences.
• Organizing complex travel, booking and arranging travel, transport and accommodation.
• Typing, compiling and preparing reports, presentations and correspondence.
• Prepare presentations.
• Conducting or preparing any research that the reporting manager may require.
• Taking action points and writing minutes.
• Reminding the manager/executive of important tasks and deadlines.
• Entering data, maintaining databases, and keeping records.
• Collating and filing expenses.
• Managing internal and external correspondence on behalf of senior management.
• Reading, monitoring and responding to the manager's email.
• Follow up client first inquiries.
• Preliminary drafting of correspondence on the manager's behalf.
• Managing ad hoc projects simultaneously.
• Observing best business practices and etiquette.
• Any other task as assigned by company.

Requirements

• A Bachelor’s degree in social sciences/ humanities or in relevant courses.
• Minimum of three (3) years’ work experience as a personal assistant.
• Proven working experience as an executive assistant or senior executive assistant.
• Excellent MS Office knowledge; Word, Excel & PowerPoint.
• Proficiency in English and French is mandatory.
• Excellent verbal and written communications skills
• Discretion and confidentiality.
• Good organizational and time management skills.
• Knowledge of the agriculture/livestock sector an advantage.
   

Competencies

• Must be very proactive
• Detail Oriented
• Confident Communicator
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Computer literate
• Strong organizational and planning skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Upholds Confidentiality
• Attention to detail and accuracy
• Adaptability