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  • Posted: Dec 10, 2020
    Deadline: Not specified
  • Plan International is a development and humanitarian organisation that advances childrens rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners.

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    Executive Assistant

    Dimensions of Role:

    Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

    • The post holder will not have any direct report, but s/he will have occasional intern to manage.
    • The post holder will not manage a specific budget assigned to him/her, but will indirectly manage the budget in relation to the tasks assigned to her/him.
    • The post holder will project the professional image of Plan to the external partners.
    • The post holder will likely be called upon for different committees at CO level.

    Typical Responsibilities – Key End Results of Position:

    “What” is done and “why”, but not “how”; include indicators for success

    • To organize the Country Office Management Team meetings (Preparation of the schedule, agenda, minutes, and the follow up of action points from meetings)
    • To manage a proper filing system for incoming and outgoing mails and other documents for the Country Director’s Office.
    • To manage the work appointments of the core management members – especially CD which reflect the priority of the organization.
    • To manage the overall monthly schedule of Plan International Ghana that will inform the maximization of the logistics.
    • To support the management of international visits and national-level events held at CO level.
    • To serve as the first physical contact for visitors to the CD’s Office.
    • To support the management team with the management of protocol in a professional manner and ensure open communication with different key stakeholders.
    • To support the mechanism of administration (procurement, inventory and contract management) in relation to the executive secretariat service.

    Dealing with Problems:

    Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

    • The post holder will not manage specific budget and will not approve any budget.  S/he will, however, make decisions on his/her own on the following issues;
      • Managing travel and other schedule of the CMT members and deal with the competing priorities.
      • Handling of confidential information
      • Answering  telephone calls and handling difficult calls.
      • Attending the requests from visitors

    Communications and Working Relationships:

    Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

    • High contact with visitors at CO level and partners
    • Medium contact with external staff (IH, WACA) working with plan International Ghana staff
    • Medium contact with partners to help the management preparing correspondence, report and presentation

    Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

    Gained through education, training, & experience

    • First Degree in Management Studies, Administration or any related field and at least 3 years of experience in a similar role.
    • Knowledge of administrative and clerical procedures and systems
    • Computers skills (Word, Excel, Power point)
    • Fair level of spoken and written English skills
    • Excellent writing and editing skills

    Method of Application

    Interested and qualified? Go to Plan International on to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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