Executive & Sales Administrative Assistant at UPL

• Day to day management
• Negotiation of outsourced agreements
• Appointment and termination of service providers
• Performance management of service providers
• Purchasing of gifts and incidentals
• Management of CEO’s schedule and diary
• Managing frequent communications and meeting schedules for other executives
• Compiling of relevant communications for executive team
• Screening and prioritising of all internal and external requests, including telephone call’s
• Stationery management
• Co-ordinate all International Travel requirements
• Travel and logistics planning for CEO
• Ensure all travel is authorised and appropriate

Sales

• Entry of invoices in the software
• Collection of the sums corresponding to the goods sold
• Record the amounts due for the goods sold
• Take care of the daily maintenance of the case (change of rollers and ink)
• Fill out the necessary documents for the accounting department
• Establish a cash position at the end of the day
• Greet and advise clients
• Sell products to customers
• Invoicing: entering invoices
• Accounting update
• Transformation of Delivery Notes into invoices
• Production of documents related to the sale (Word / Excel)
• Establish the pro-forma invoices after checking the availability of the products
• Invoice management, monitoring in the management software
• Management of delivery notes
• Administrative monitoring of deposits and points of sale

Competencies/Qualifications

• Secretarial Diploma
• Degree in Commerce or Accounting with 5 years of experience
• Emotional maturity, Respect of others
• High level of integrity
• Resilient
• Excellent communication skills
• Assertiveness
• Self-starter who can think and act independently
• Job/Organisational knowledge