Finance and Administration Officer at Socodevi Ghana

Job Summary

•  Reporting to the Finance and Administration Manager, the Finance and Administration Officer will be responsible for leading, managing, tracking and reporting on financial management and tracking of activities implemented under the TogetHER project for the 2 regions e.g. Ashanti and Sefwi-Wiawso.

The duties and responsibilities of the Finance and Administration Officer include the following:

Financial Management

•  Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with R4D finance and accounting policies and procedures;
•  Ensure timely submission of monthly requests, reconciliations, and financial statement reports;
•  Ensure efficient payments and disbursements according to approved policy and procedures;
•  Provide administrative, logistical, and procurement support to the team, including payment to events participants, transportation and accommodation arrangements, and ongoing operations;
•  Follow up on issues raised by the Finance and Grants Teams to ensure compliance and resolution;
•  Other duties related to logistics and procurement, as assigned by the Project Director and Finance and Administration Manager.

Budget Management

•  Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g. organizing invoices, checks, & other financials) and preparing financial/funding reports, when deemed necessary;
•  Work with the program team to ensure budget compliance.

Administration and activity management

•  Ensure proper function of logistical operations including travel & events organization;
•  Ensure proper function of archive and documentation system;
•  Ensure maintenance of up-to-date register of assets;
•  Work with the project team to forecast financial transaction needs and support in identification and recruitment of vendors based on project rules and regulations;
•  Lead interactions with external vendors;
•  Participate in virtual/in-person periodic check-ins with the finance and grants team in HQ and other partners, as required.

Qualification Required & Experience

•  Professional degree or post-secondary degree in accounting, finance, administration, or a related degree;
•  Between 3 to 5 years of relevant work experience in financial management and project administration;
•  Experience working with international NGOs and donor funded projects;
•  Excellent Excel and Microsoft office skills is a must, especially for functions relevant to financial management and accounting;
•  Must be conversant with financial and accounting terminology;
•  Excellent communication skills in English both oral and written;
•  Good time management skills and ability to work in fast-paced environment;
•  Superb customer service skills – must be able to work effectively with colleagues from diverse cultural backgrounds and technical expertise;
•  Must be dynamic and take initiative;
•  Must be a team player.