Finance and Administrative Officer at GIZ Ghana

Job Description

• Supporting FLR office with all administrative matters
• Effectively coordinating with the staff of the Finance Team at the Country Office
• Processing cheques, bank transfers and deposits at the bank
• Handle bank and Cash book
• Ensuring that financial and administrative regulations are complied with
• Monitor income, expenditure and the monthly bank reconciliation
• Manage the processing of requests for project funds
• Monitor real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the Head of Finance & Administration
• Ensure realistic receivables list is maintained at all times
• Check the vouchers and receipts submitted by advisors for completeness and allocation to cost units and categories, and corrects these where necessary
• Advise on financial aspects of projects
• Organising vouchers and other accounts documents in readiness for internal control and audit
• Prepare travel claims and transport for partners when necessary
• Calculate national travel claims and travel advances
• Follow up on pending travel advances and ensures refunds are made where necessary
• Carry out accounting tasks using WINPACCS Cashbook, prepares monthly accounts and monthly bank reconciliation statement
• Submit the end-of-month accounts from the project accounting and vouchers (through or from WINPACCS) to the Head of Finance & Administration for approval and forward them to GIZ Country Office
• Routinely monitor costs in accordance with project requirements

Requirement/Skills

• Minimum requirement Bsc/BA in accounting, finance or similar area, MBA would be an dded advantage
• 4-5 years professional experience in a comparable position
• In-depth knowledge of accounting software (e.g. WinPACCS Cashbook)
• Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Confidential handling of data and information
• Very good knowledge of the English language, ideally a knowledge of German
• Excellent team player
• Result oriented performance
• Attention to detail and quality performance
• Very good communication skills
• Proactive attitude towards work, personnel and institutional changes
• Punctual attitude
• Willingness to update skills as required by the tasks to be performed

Our Offer

• Competitive GIZ salary grid (Band 4 Ghana), SSNIT, Health insurance, as well as 13th Month Salary and Annual Bonus