Finance and Operations Assistant at JSI Research & Training Institute, Inc.

Job Summary

The FOA is responsible for assisting the FOO in processing and maintaining the field accounting system, coordinating and supervising drivers and other support staff, this is a full-time position that will be based in Takoradi, Ghana. S/he will be In charge of the major responsibilities stated below S/he will report to the Senior Finance and Compliance Manager

Responsibilities and Duties

• The Finance & Operations Assistant will be responsible for the updating of statutory payments, supporting programmatic and Technical field activities by assisting with administrative activities at workshops; meetings etc. this supports includes the following:
• Make sure Non-CSO Cost share mobilisation Is up to date. For example, cost shares for GHS staff both in the community and facilities are collected and submitted to Finance Manager. S/he is to support the Finance Manager to collect all Cost Shares
• Submit and pay for statutory deduction to appropriate bodies
• • SSNIT Tier 1
• • Pension Fund Tier 2
  • PAYE to Ghana Revenue Authority (GRA)
  • Withholding Tax to GRA
• Make sure all withholding tax certificate are collected and distributed to all vendors and entities in timely manner
• Liaise with the Finance and Operations Officer to make sure all VAT Relief Purchase Orders (VRPO) certificate are collected and distributed to all vendors and entities
• Will be responsible for photocopying of all finance docurnents, including payment vouchers on weekly basis.
• Provide support for all programmes training/workshops/meetings on the field and in office with following details in mind
  • Assist with participant’s attendance registration
  • Prepare mobile money payment documentation and send to Finance Manager for review and upload then submits to Deputy Chef of Party for approval of transaction
  • Coordinate finance and logistic support on the field during trainings/workshops/meetings In charge of managing filing systems of the finance office
• Support the FOO to dispatch the monthly field office pouch to Horne office
• Collate all Utility bills (Light, Water, Newspaper, Telephone) for review and processing
• Any other duty as maybe assigned by your supervisor, and Director of Finance and Operations

Qualifications

• College certificate in Accounting or have a diploma from a professional course in accounting or financial
• Minimum of 2 years of experience as a financial/administrative officer, preferably wtth a US Govemment-funded project.
• Experience working with Microsoft applications (Word, Excel) as well as QuickBooks accounting software and excellent English writing and communication skills.
• Ability to work within a team and with minimal supervision.
• Demonstrated experience in supervision of support staff;
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills.
• Experience working with an international NGO preferred;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times

Disclaimer: Roles and responsibilities are subject to change-based on Real confirmation of that particular position.