Personal Assistant / Admin Assistant at KUSI Consulting

Summary and Corporate Profile:

• Our client, a forward thinking reputable real estate development company with a strong desire to transform and elevate African real estate is looking to add an Administrative Assistant to its team.
• The ideal candidate MUST be articulate, organized, driven and a team player with an ability to work in a fast-paced environment.
• They must be dynamic and priority oriented to work across multiple functions within the organization providing administrative support.

Role Description and Responsibilities

• The Administrative Assistant will provide administrative support to the real estate team and the CEO to ensure smooth real estate transactions
• Answer all telephone and email communication enquiries.
• Place calls to clients and suppliers to place orders or make request for services.
• Schedule Staff Meetings and record detailed minutes of same.
• Ensure the proper filing of all official documentations for easy retrieval.
• Assist with preparation of all official correspondence.
• Assist with running copies of documents as well as scanning of same.
• Plan, organize and schedule appointments between staff and clients and or service providers.
• Acknowledge receipt of all in-coming letters in the In-coming Mail Register Book by stamping and recording the same accordingly.
• Submit weekly and month-end reports to the Chief Executive Officer.
• Perform additional duties and responsibilities as needed.

Working Experience and Education Requirements:

• In order to qualify for this role, you must communicate well in English, both verbally and in writing. You must be able to draft documents and have good organizational skills.
• Bachelor's Degree Business Administration.
• Experience in administrative reporting.
• Excellent negotiating and interpersonal skills.
• Ability to organize, plan, and strategize.
• Good command of the English Language.
• Computer Literate.
• Data Development & Entry Experience.

Knowledge, Skills, and Abilities:
Our ideal candidate must have

• Good time management.
• Excellent working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office).
• Previous success in office management.
• Experience managing budgets and expenses.
• Experience developing internal processes and filing systems.
• Trustworthy and able to handle confidential information
• Superb organizational skills
• Customer service-oriented attitude.
• Excellent analytical, critical, and creative thinking, oral and written communication skills.
• The ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.