Personal Assistant at Golden Africa Ghana

Job Brief

• Responsible for performing secretarial work and providing senior managers with day-to-day administrative support.

Responsibilities

• Take accurate and comprehensive notes at meetings and preparing minutes.
• Typing, compiling, preparing, formatting, editing reports, presentations, documents and correspondence.
• Managing diary and organising meetings and appointments. ie scheduling appointments, maintaining an events calendar, and sending reminders.
• Answer phone calls and enquiry emails and take messages and making external enquiries.
• Acting as a first point of contact, often controlling access to the line manager/executive.
• Collating and filing expenses of line manager / executive.
• Managing databases and filing systems. Entering data, maintaining databases, and keeping records.
• Booking and arranging travel, transport and accommodation for line manager / executive
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Managing internal and external correspondence on behalf of line manager / executive.
• Liaising with internal departments on tasks requiring completion by line manager / executive
• Help with daily time management by reminding the line manager/executive of important tasks and deadlines.
• Assisting with preparation of presentations and documentations.
• Run errands as requested.
• Organising and coordinating events and speaking engagements.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Observing best business practices and etiquette.

Competence

Managerial Competence

• Ability to organize, plan, & monitor.
• Critical thinking skills.
• Ability to prioritize and deal with competing demands.

Technical Competence

• Tech-savvy and experience with Microsoft applications and email programs

Personal Competence

• Team player.
• Ability to pay attention to details.
• Strong adaptability and ability to work with little or no supervision.
• Good communicator.
• Analytical and self-motivated.

Requirements

• Minimum HND or higher in business administration or secretarial support.
• 1 to 2 years in an administrative role. Experience as a receptionist, secretary, administrative assistant or office manager is useful for this role.
• Fluent spoken and written English, working knowledge of French language will be an advantage.
• A team builder with excellent people skills; culturally sensitive and has the ability to work with a multicultural team.