Procurement Specialist at GIZ Ghana

Scope Of Role

• Purchase materials and equipment for the GIZ NIED Cluster projects/programmes in accordance with GIZ rules, prepares contracts under the project threshold, advises the projects on the new developments on the local market, informs projects and programmes on time about the status of procurement and customs matters, particularly in the event of delays, coordinates effectively with colleagues in the administrative division of CO and with procurement officers at head office.

Tasks

• Procures materials & equipment locally, monitor markets, issues invitations to tender & processes orders in accordance with GIZ PuR
• Accepts goods, inspects delivery and ensures that the receipt is documented and goods received checked appropriately
• Contacts suppliers of defective goods delivered and arranges necessary follow-ups
• Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
• Arranges for the safe transfer of goods to their destination (arranges and coordinates the safe transportation of deliveries to therequesting projects sites and offices outside Accra and ensures written confirmation of delivery by the project
• Processes cases of damage in transport
• Documents and files every order properly according to PuR, also in contract monitoring tools
• Controls the hand-over processes/filing of assets to partners or project employees
• Monitors and controls the event procurement processes in the project and at CO level
• Ensures proper allocation of programme equipment and regular maintenance

Qualification Required & Experience

• BA in business administration, recognised commercial diploma in business administration or similar
• At least 3 years’ professional experience in a comparable position
• Excellent knowledge of procurement procedures
• Very good working knowledge of ICT technologies and computer applications (e.g. MS Office)
• Very good knowledge of the English language, a knowledge of German is an added advantage
• Finely tuned organisational skills and ability to work on one’s own initiative
• Ability to work under pressure with less or no supervision
• Very good communication and negotiation skills
• Willingness to update skills as required by the tasks to be performed