Program Assistant at International Finance Corporation (IFC)

Job Description

• The International Finance Corporation’s Sub-Saharan Africa Department is seeking to recruit a highly motivated and well-organized Program Assistant, who can effectively support officers/analysts working in the Ghana Sub-region including Benin, Ghana, Liberia, Sierra Leone, and Togo. 

Duties and Responsibilities:

•   Provide full administrative and analytical support to Country Manger.
•   Assist Country Manager with meetings, presentations, and events. Tasks could include obtaining briefs upfront from relevant parties, preparing meeting notes in advance, attending the meetings, and preparing minutes.
•   Maintain a good knowledge of work programs to ensure timely delivery of tasks.
•   Track project timetables, provide feedback and help with project team coordination.
•   Perform integrity due diligence searches and prepare reports.
•   Conduct industry/sector research on project related areas. Participate in field work as and when required.
•   Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assist in editing, formatting, and production of high-quality documents and correspondence.
•   Coordinate Country manager’s calendar/schedule by ensuring there are no conflicts, travel arrangements for Country Manager, as well as logistics for office events and other high-level missions for the Accra office and sub-region.
•   Liaise and build relationships with counterparts in key client offices to facilitate the scheduling of meetings.
•   Clients include private sector companies and ministries and agencies of Government.
•   Build and maintain relationships with counterparts within IFC and the World Bank Group for the benefit of the team.
•   Perform assigned simple general administrative, budget and finance tasks to assist the smooth running of the Accra office and the sub-region.
•   Solve non-routine problems and perform ad-hoc duties as required.

  
Selection Criteria

•   University, polytechnic, or equivalent degree/diploma preferred, with a minimum of 7 years’ relevant work experience.
•   Excellent organizational, administrative, multi-tasking and time management skills.  Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision.
•   Proactive, willing to go extra mile, ability to take ownership of tasks.
•   Maturity and good judgment; absolute integrity and discretion in handling confidential information.
•   Good interpersonal skills to interact effectively with a range of internal and external contacts.
•   Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups.
•   High degree of resourcefulness, ability to anticipate and solve problems.
•   Ability/willingness to work late/come in early occasionally, as required.
•   Strong written and verbal communication skills.
•   Advanced knowledge of computer applications such as Word, Outlook, Excel, PowerPoint, etc.
•   Fluency in English essential; knowledge of French would be an advantage.