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  • Posted: Apr 7, 2023
    Deadline: Not specified
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    Oxfam is a global movement of millions of people who share the belief that, in a world rich in resources, poverty isn't inevitable. In just 15 years, extreme poverty has been halved. 15 more years and we can end it for good.


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    Programme and Partnership Accountant

     

    Team Purpose

     

    The Finance Team sits within the wider business systems and operations team, with overall responsibility to provide professional finance, administrative, logistics and IT management service delivering proactive and people-centred solutions for resolving issues. This includes ensuring that the business services operational requirements are effectively managed to deliver organisational results, which are focused on developing capacity and expertise of partner organisations to enable Oxfam in Ghana deliver on the Country Strategy.

     

    Job Purpose

    The role is responsible and accountable for the day to day activities related to the core finance function in the Programme Office which includes but not limited, to report financial transactions to support in managing / controlling financial risks and in making decisions, to ensure full compliance with Oxfam procedures as well as support to Partners in providing complete, timely and accurate financial reports in respect of Oxfam in Ghana programmes.

    DIMENSIONS OF THE ROLE

    Role

    The following aim to provide a clear sense of the nature and scope of the Programme & Partnership Accountant’s role

    • Manages the day to day operational financial activities in the Programme Office to achieve the job’s defined areas of responsibility.
    • Contributes to developing and delivering targets and plans within the operating unit and more widely on Partnership support.
    • Interprets financial information; provides analyses and advice to country thematic leads and the Country Finance Manager on a range of complex issues including managing legal compliance and financial risk with Partners.
    • Manages and/or contributes to project work.
    • Produces reviewed procedures for partner capacity building and monitoring.
    • Influences managers to work differently / adopt procedures and maintain standards.

    Key Responsibilities

    • Take oversight responsibility for the daily effective management of the Accounting and Finance function at the Programme Office in Tamale.
    • Make critical input into country programme annual budget and develop financial proposal for national and multi-country programmes.
    • Identify and develop new and innovative systems and processes for improving operational efficiency, whilst providing financial management advice to Programme Coordinators.
    • Be directly involved with all non-operational partner agreements and arrangements and play key role in directing operational staff to ensure compliance with relevant policies and procedures.
    • Ensure that all financial transactions generated in the Programme Office are accurately, properly and timely captured in PeopleSoft (General Ledger) and other donor specific reporting systems in accordance with Oxfam and Donor policies, procedures and guidelines
    • Review all end–of–month reconciliations for accuracy and completeness and agree balances with the General Ledger.
    • Prepare donor reports per the internal reporting schedule for donor reporting and respond to review comments from donors.
    • Review quarterly, half-year and annual financial reports with the associated project accounts, and variance analysis reports submitted to Oxfam in Ghana
    • Review quarterly cash forecasts (programme related activities only) as input into quarterly financial reports for donors.
    • Spearhead in identifying and flashing out any potential causes at the Programme Office and with Partners, which would make reporting on time and/or compliance impossible, for pre-emptive communication with the donors through the National Funding Coordinator.
    • Support the Finance Manager to prepare draft financial statement and projects annual financial reports as part of preparations towards annual audits. Liaise with all Implementing Partners and ensure their readiness for various audits ie project audit, statutory audit etc.
    • Provide responses to all donor / statutory audit queries on the Programme Office and for all financial reports of past and present programming as they may arise.
    • Review findings and recommendations on partners’ financial reports and ensure that they are addressed by partners before funds are transferred to them.
    • Lead in the field work for financial reviews as part of the joint monitoring visits to partners per agreed schedule with the MEAL team.
    • Acquire a detailed knowledge of all donors' reporting requirements, changes etc. and support carrying out systematic training and briefing of programme staff in financial, administrative, and logistical procedures.
    • Ensure maintenance of proper filling systems, both electronic and in paper files for all projects in the Programme Office in Tamale.
    • Regularly monitor internal controls and procedures on financial and accounting matters.
    • In consultation with the Finance Manager, plan capacity building for finance staff in Partner organisations.
    • Ensure all partner expenditures are uploaded in box and captured with support documentation into the PeopleSoft system
    • Maintain grant reconciliation between 70000, 72000 and the 49800 to ensure Zero balance at end each financial year.
    • Ensure partner basis of apportionments properly are set up and cost-sharing requirements are fulfilled
    • Back-stop for the Finance Manager as and when required as well as take on any other work that may be assigned

    Qualifications

    Role requires professional qualification in Accounting with background in finance and logistics, knowledge of Ghana Financial regulatory framework (Company ACT, tax, pension laws etc.), proposal developments and a strong track record in financial management and external audit. Membership with a recognised Professional Accountancy Body ie ICAG, ACCA or CIMA will be an advantage.

    Education

    Master’s degree in a related field is required (business administration, development sector financing, accounting, finance) or equivalent professional qualification ie Certified Chartered Accountancy and/or Management qualification is preferred.

    Experience

    The post requires advanced specialist knowledge in Grants and Partnership management. Minimum of 5 years managerial experience in a service organisation is preferred; Knowledge of the development sector financial management requirements; a good understanding of accounting standards and their application in financial reporting for publication.

    Essential

    • A strong understanding of accounting principles and standards applicable in the services or development sector.
    • Quantitative and Analytical Skills with a good working knowledge of MS office suit, advance excel and others, accounting processes and reporting systems and tools.
    • Comprehensive understanding of financial reporting, review and analysis.
    • Effective Communications skills (oral and written including presentations and good report writing) in English.
    • Ability to prioritise own workload and work independently to deadlines with very minimal supervision.
    • External Audit experience with a reputable Practicing Firm.
    • Good teamwork, management and liaison skills.
    • Ability to work and train people with differing levels of skills in grant management.
    • The capability to work in a way so that one is not restricted by traditional thinking only and the status quo. Thinking out of the box, in a way that promote progress and makes bigger impact
    • Negotiation: The skills to bring about agreement on matters of mutual interest.
    • Ability to develop a high degree of self-awareness around our own strengths and weaknesses and our behaviours impact on others.
    • Building and naturing relationships: the conscious effort to develop relationships with people with the aim of engaging to deliver on organizational goals. This also involves the ability to engage with people, by pursuing personal relationship that allows leaders to connect with people and build trusting relationships.
    • Enabling: The pursuit to work effectively, empower and enable others to deliver the organizations goals through creating conditions of success.

    Desirable

    • Knowledge in the use of any accounting software.
    • IPSAS Certification.
    • Working proficiency in French and Ghanaian languages is highly desirable.

    Flexfam

    We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

    Our values and commitment to safeguarding

    Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

    The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

    All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme . In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

    We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

    Method of Application

    Interested and qualified? Go to Oxfam on jobs.oxfam.org.uk to apply

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