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  • Posted: Oct 4, 2022
    Deadline: Not specified
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    FAO works closely with the Government and people of Ghana, broadly tackling food and nutrition security issues ranging from food insecurity prevention, to strengthening food systems, to food safety training.FAO assistance in Ghana has three priority areas: Food and nutrition security; Environment and sustainable natural resource management; Rural developm...
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    Programme Assistant

    Main Purpose

    • The Programme Assistant is responsible for the coordination of specialized and complex processes and activities in support of the delivery of the division's work programme, planning and budgeting activities.
    • He/she provides procedural guidance to managers and staff in the division.


    Supervision Received/Exercised

    • The Programme Assistant reports to a Senior Manager and may receive guidance from a Senior Staff.
    • The incumbent operates independently and takes decisions on work priorities.
    • Supervision received is focused on the quality of work outputs. He/she provides guidance and advice to other programme support staff.


    Working Relationships

    • The Programme Assistant works closely with a wide range of colleagues in the division and with client offices, ensuring the consistency and quality of programme/project support services provided by the division.


    Key Functions/Results    

    • Monitor both Regular Programme and Projects budgets ensuring that funds are properly allocated and reported upon and take corrective action if required; inform management of any budget issues that may require attention;
    • Provide support to budget holders in the preparation of the Periodic Budgetary Reports (PBR), the biennial Programme of Work and Budget (PWB) and related work plans for the division;
    • Prepare projects' budget revisions in consultation with budget holders;
    • Respond to a variety of routine queries and provide clarifications on programme and project matters; inform management and team members of processes, procedures and timeframes to secure administrative services needed for programme/project execution; initiate correspondence to verify data, obtain additional information on transactions and budgetary matters;
    • Review data quality and maintain office records and reference files on various subjects; compile and synthesize data from various sources to support financial analyses on programme/project activities; generate periodic or ad-hoc management reports;
    • Coordinate the full array of administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
    • Provide procedural guidance to Programme Assistants (G-4 level) and other staff in the work unit;
    • Review and make recommendations to improve current programme/projects administration procedures and processes;
    • Perform other functions as required.


    Impact Of Work

    • The incumbent's work impacts directly on the smooth operations and performance of the division's programme/project activities.
    • He/she plays a lead role in the provision of programme support services for successful achievement of the organizational unit's mandate.


    CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
    Minimum Requirements
    Education:
    Secondary School Education.
    Experience: Four years of relevant experience in the provision of programme/projects support services.
    Languages: Working knowledge (proficient - level C) of English.
    IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.


    Residency:

    • General Service Staff are recruited locally.
    • To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.


    Competencies

    • Results Focus
    • Teamwork
    • Communication
    • Building Effective Relationships
    • Knowledge Sharing and Continuous Improvement


    Technical Skills

    • Very good knowledge of communication and documentation standards.
    • Very good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.
    • Very good knowledge of the organizational structure.


    Desirable Qualifications And Skills

    • Working knowledge (proficient - level C) of French.

    Method of Application

    Interested and qualified? Go to Food and Agriculture Organization (FAO) on jobs.fao.org to apply

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