Project Assistant at GIZ Ghana

Job Description

Administrative tasks

• Organise conferences. workshops, trainings, etc. for the Alliance for Integrity, including logistics
• Prepare and send invitations and updates in coordination with the Network Manager
• Make travel arrangements (hotels, flights, etc.), including reimbursement documents for travels
• Coordinate purchase of equipment, supplies and materials
• Prepare the documentation for contracts, services and/or purchases
• Manage and control cash funds and bank accounts of the project (Cashbook-Bank book)
• Comply with the regulations regarding accounting, contracts and purchases according to internal processes and rules (P&R)
• Organise and update archives and documentation in compliance of GIZ knowledge management
• Manage, check and update the inventory of project office

Requirement/Skills

• Professional Qualifications: First degree in related fields is required.
• Required Professional Experience: A minimum of 2 years of relevant professional experience.
• Strong organisational and writing skills
• Experience in office management and administrative tasks
• Good interpersonal and communication skills
• Strong command of English language (both written and oral) is required; knowledge of German is an asset.
• Proficiency in MS Office Suite
• Ability to multitask and work under pressure.
• Participate in the planning, execution and documentation of meetings. workshops, seminars and other events held within the framework ot the project
• Organise conferences. events, and meetings of Alliance for Integrity, including the preparation of the agenda, documents, and presentations, as well as writing of minutes
• Provide contributions to the socaai media posts and the online engagement of the initiative (website. Facebook, LinkedIn. Twitter) in Ghana and Africa.
• Provide technical support in in the day-to-day activities of the Alliance for Integrity in the country/region.

Our Offer

• Competitive GIZ salary grid (Band 3 Ghana), SSNIT, Health insurance, as well as 13th Month Salary and Annual Bon