Project Supervisor at UNDP

Duties and Responsibilities
The Project Supervisor, under the supervision of the Kumasi Metropolitan Assembly and under close coordination with UNDP will be accountable for the following tasks:

• Coordinate all project implementation activities; 
• Establish the workplan and coordinate the project team to ensure timely delivery of the project;
• Supervise day-to-day management of the project, including coordinating and supervising consultants;
• Prepare periodical and situational progress reports and monitor project progress and challenges regularly;
• Overview requests and documents required for payments of consultants, contractors and suppliers;
• Design and organize training and workshops;
• Ensure the development and implementation of quality assurance procedures for all household toilet constructions;
• Prepare and advise bidding process for hiring consultancy and contracting service providers;
• Ensure value for money on budgetary issues; and
• Facilitate any dispute resolution regarding to project implementation.

Institutional Arrangement

• The Project Supervisor will be reporting to KMA, in close coordination with the UNDP Office in Ghana and the Project Manager in UNDP New York Headquarters.

Competencies
Core:

• Achieve Results: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
• Think Innovatively: Proactively mitigate potential risks, develop new ideas to solve complex problems.
• Learn Continuously: Create and act on opportunities to expand horizons, diversity experiences.
• Adapt with Agility: Proactively initiate and champion change, manage multiple competing demands.
• Act with Determination: Think beyond immediate task/barriers and take action to achieve greater results.
• Engage and Partner: Political savvy, navigate complex landscape, champion inter-agency collaboration.
• Enable Diversity and Inclusion: Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional & Technical competencies:
Thematic Area    Name    Definition

• Business Direction & Strategy    Effective Decision Making    
• Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources.
• Business Development    Human-centered Design    
• Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.
• Business Management    Project Management    
• Ability to plan, organize, prioritize and control resources procedures and protocols to achieve specific goals.

Risk Management    

• Ability to identify and organize action around mitigating and proactively managing risks.
• Digital & Innovation    Data Storytelling & Communications    
• Skilled in building a narrative around a set of data and its accompanying visualizations to help convey the meaning of that data in a powerful and compelling fashion.

Finance:

•   Budget Management 
• Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Human Resources  

 Diversity & Inclusion    

• Ability to design and delivery diversity and inclusion approaches.
• Ability to integrate divesity and inclusion considerations into the specific people and organizational strategies, policies and initiatives; knowledge of the theory and methods to mitigate biases and eliminate discrimination.
• Knowledge of practical ways to increase participation of under-represented groups in the workforce.
• Knowledge of inclusive workplace practices and behaviours.

Required Skills and Experience
Min. Education requirements

• Master’s Degree in Urban Planning, Engineering or related fields; or a Bachelor’s Degree in Urban Planning, Engineering with seven (7) years of relevant work experience is required.
• Min. years of relevant work experience
• A minimum of five (5) years with Master’s Degree or seven (7) years with Bachelor’s Degree of relevant working experience on urban development or sanitation projects is required.

Required skills

• Experience in the usage of computers and office software packages (MS Word, Excel, Powerpoint, etc.) is required.

Desired skills in addition to the competencies covered in the Competencies section

• Experience working in sanitation projects in Kumasi or other municipalities in Ghana is an asset.
• Proven professional experience focusing on client management and working with diverse team will be an asset.
• Knowledge and experience of UN procurement and contracting procedures is an asset.
• Experience in implementing Agenda 2030 at the local level is an asset.
• Experience in capacity building, advocacy and knowledge management is an asset.
   

Required Language(s)

• Proficiency in the English language is required.
• Working knowledge of Twi and/or Hausa language is an added advantage.
   

The following documents shall be required from the applicants:

• Personal CV, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
• Cover Letter - indicating why the candidate considers him/herself to be suitable for the position.