Site Services Officer at Newmont Corporation

About the job

In This Role You Will General Administration 

• Accommodation supplies (household items/ consumables) through regular stock taking/inventory for cost effectiveness.
• Assist in the preparation and submission of department’s monthly accruals, cost and business performance reviews.
• Support with meal management services for employees and contractors on site.
• Assist with identification of maintenance issues and report to appropriate stakeholders.
• Assist in preparation of housing accommodation for management staff.
• Maintain knowledge of and compliance with all company policies, standard operating procedure and other documents that are appropriate to the workplace.
• Assist in ensuring expense reports are submitted, costs are allocated accurately, contractor invoices paid on time and all reconciliations are done monthly.
• Accomplish work objectives by determining own work schedule.
• Conduct assessment review of business partners performance in the field. 

Contract Management 

• Assist in the management of janitorial, catering, groundskeeping, maintenance and employee busing contracts, while adhering to the company standards.
• Contribute to negotiation of contract renewals and extensions. 

Facilities Management 

• Perform audits and inspections on facilities, including buildings and equipment to confirm they are functional and presentable.
• Liaise, coordinate, and supervise general maintenance and housekeeping of facilities.
• Manage accommodation units and other facilities such as recreational and office units to ensure high standard in terms of cleanliness, repairs and maintenance. 

Formal Qualification (including Professional Registrations): 

• First degree in Business Administration, Management or Hospitality Management.
• First degree in Civil/Building Technology or construction related program. 
• Detailed Knowledge of vendors and suppliers applicable to the department.
• Knowledge of administration and communication processes, procedures and systems.
• Knowledge of the Newmont’s invoicing and requisition processes, procedures and systems is preferred. 
• A minimum of 1-3years’ experience in office administration environment with exposure to administrative activities.
• Strong experience in hospitality and third-party contract management. 
• Good administrative skills.
• Effective analytical and problem-solving skills.
• Good communication (written and verbal) and interpersonal skills.
• Good computer literacy skills - MS Office (Word, Excel, PowerPoint and Outlook).
• Sound planning, organizing and prioritizing skills.
• Strong follow-up and coordinating skills.
• Sound information monitoring and management skills.
• Demonstrated knowledge of employee and contract management.
• Demonstrated knowledge of the supply chain process.
• Sound presentation, and project management skills.
• Good driving skills. 
• Accuracy.
• Approachable.
• Committed.
• Attention to detail. 
• Firm.
• Takes initiative.
• Proactive.
• Reliable. 
• Ability to multitask and manage multiple projects.
• Cross cultural sensitivity and ability to work effectively within a team.  

We understand no candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!