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  • Posted: Jun 9, 2023
    Deadline: Not specified
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    World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide...
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    Programme Associate Bolgatanga

    About The Job

    Job Purpose:  

    • To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Programme Policy Officer-CBT/SCOPE and overall supervision of the Head of Field Office/Emergency Coordinator, the Programme Associate-CBT/SCOPE will be responsible for the following duties.
    • Provide technical support and assist in the development and implementation of SCOPE/CBT activities and processes supporting alignment with wider programme policies and guidelines.
    • Provide specialized project management support to all SCOPE/CBT related work to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
    • Prepare a range of reports and data analysis (resource utilization, programme status, performance and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
    • Ensure and/or perform accurate, timely recording of data within the SCOPE/CBT work and consistency of information presented to stakeholders.
    • Liaise with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing SCOPE/CBT activities.
    • Support in coordination and communication with local partners, agencies, NGOs and government institutions to ensure efficient programme delivery.
    • Support the capacity building of WFP staff, cooperating partners and national government within the SCOPE/CBT.
    • Act as a point of contact for resolution of a range of operational queries and problems within a SCOPE/CBT.
    • Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
    • Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
    • Perform other related duties as may be required and/or assigned by supervisors.

    Minimum Academic Qualifications Guide:

    • A minimum of first degree in or other related qualification. A master’s degree will be an added advantage.

    Desired Experiences for entry into the role:

    • Experience in managing online applications and platforms, data analysis and reporting.
    • Experience in programme/project management, implementation, coordination, monitoring.
    • Demonstrate responsibility, proactiveness and initiative to respond and/or act independently under minimal supervision and general guidance.
    • Ability to think on the spot and use judgment in dealing with unforeseen daily operational challenges.
    • A minimum of 6 years of progressive experience in working with technical teams in programme implementation is expected.

    Language: 

    • Fluency in English language is essential. Knowledge of local languages spoken in northern Ghana and French are added advantages.

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    Business Support Assistant Bolgatanga

    About The Job
    Job Purpose:  

    • To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Head of Field Office/Emergency Coordinator the Business Support Assistant will be responsible for the following duties.
    • Perform general and specific administrative duties, assist the Head of Field Office in coordinating programmes and operations in the field. Establish and maintain contacts list of partners and key collaborators.
    • Assist in convening meetings (internal and external) with staff, partners, and stakeholders; and take minutes of meetings. Keep calendar of key activities, events, and meetings, and ensure reminders and follow-up actions.
    • Provide protocol support including ensuring hotel reservations, travels, visas acquisition, and airport pickups among others.
    • Receive, screen and log correspondence and bring to the attention of Head of field Office.
    • Keep track of MOUs, LOUs, FLAs and other agreements or contracts at the field level.
    • Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
    • Manage and maintain records and databases, to ensure information is organised and readily available for staff.
    • Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
    • Contribute to improvement of business procedures and processes.
    • Collect and perform basic analysis of data to contribute to quality business information management.
    • Supervise junior staff and provide guidance in the performance of their duties.
    • Perform other related duties as may be assigned by the Head of Office.

    Desired Experiences for Entry into the role:

    • Demonstrate responsibility, proactiveness and initiative to respond and/or act independently under minimal supervision and general guidance. Ability to think on the spot and use judgment in dealing with unforeseen daily operational challenges.
    • A minimum of five years of progressive work experience in administration and supporting role related to programmes and/or operations.

    Minimum Academic Qualifications:

    • A minimum of first degree in Social Sciences, Development Studies, Administration, Communications, Public Relations, or any other related qualification. A master’s degree in any of the above fields is an added advantage.

    Language:

    • Fluency in English language is essential. Knowledge of local languages spoken in northern Ghana will be an advantage.

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    Security Associate Bolgatanga

    About The Job
    Job Purpose: 

    • To perform a range of specialised and process-oriented responsibilities related to security operations including monitoring and maintaining security equipment in line with established procedures.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Head of Field Office/Emergency Coordinator and technical supervision of the Security Analyst, the Security Associate will be responsible for the following duties.
    • Review security threats and risks in detail and compile accurate reports on trends and situations that could adversely impact WFP operations, in order to ensure information is accurately collated and sent to senior security staff to support reporting and decision making.
    • Review security related information (e.g. security incidents and events, security support to daily activities, etc.) and use corporate or local information management tools to produce a range of analyses and in-depth reports, to ensure that information is readily available for relevant stakeholders.
    • Liaise and co-ordinate with local administration, security and law enforcement authorities, communities, UN/NGO security staff and other actors, to facilitate access for safe programme delivery and to mitigate potential risks against staff and other resources.
    • Plan and co-ordinate staff activities during field missions and perform security assessments within the area of responsibility to support safe and effective programme delivery.
    • Analyse security assessment reports following field missions and present detailed recommendations for risk mitigation to support security situation analysis and facilitate decision-making.
    • Assist in advising the Country Director on security risk management matters and safety issues in compliance with the United Nations Security Management System (UNSMS).
    • Support the implementation of risk management mitigation measures, including Minimum Operational Security Standards (MOSS) to ensure compliance.
    • Support the maintenance and management of security equipment and make recommendations to strengthen technology capacity in line with business requirements.
    • Monitor and ensure that all access control procedures are effective and stringently followed by all staff and visitors, in order to maintain a safe and secure environment.
    • Maintain and develop recommendations for improving emergency and contingency planning documentation including physical preparations and procedures, to support preparedness for a crisis.
    • Deliver security training to staff and review security training needs in order to develop measures to meet business requirements.
    • Supervise and provide on-the-job training to other staff supporting their development and high performance.

    Minimum Academic Qualifications Guide:

    • Completion of first degree, but Advanced degree in the related functional area is desirable.

    Knowledge and Skills:

    • Specialised knowledge of the application of practical methods, techniques, procedures and systems used in security, typically gained through technical training and work experience.
    • Broad knowledge and understanding of security logistics, security administration, risk assessment and co-ordination with local authorities and local law enforcement agencies.
    • Training and experience in fire and related intervention/evacuation procedures.
    • Ability to manage emergency situations and remain calm.
    • Attention to detail and constant vigilance in order to promptly detect any breach in security measures.
    • Ability to interpret information, use judgement and inform supervisors of any incidents which might impact the UNWFP staff and operations.
    • Excellent communication skills in order to maintain frequent correspondence with both, internal staff and external authorities with regards to security advisories and security incidents.
    • Willingness to attend security trainings and comply with UNSMS standards

    Desired Experiences for entry into the role:

    • Has gained sound knowledge of security operations technical processes
    • Has provided technical guidance and training to staff members within area of expertise
    • Has supported research and collation of data which feeds into reports that inform security operations activities
    • A minimum of 6 years of progressive experience in security operations is required.

    Language: 

    • Fluency in English language is essential. Knowledge of local languages spoken in northern Ghana and French are added advantages.

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    Driver Bolgatanga

    About The Job
    Job Purpose:  

    • To provide efficient and safe transportation of authorized personnel and/or commodities.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Business Support Assistant and overall supervision of the Head of Field Office/Emergency Coordinator, the Driver will be responsible for the following duties.
    • Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
    • Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorised destinations.
    • Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
    • Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required travel authorisations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.
    • Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
    • Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.
    • Perform other related duties as required.

    Minimum Academic Qualifications Guide:

    • Completion of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.

    Desired Experiences for entry into the role:

    • Two or more years of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorised vehicles. Experience in defensive driving is desirable.

    Knowledge and Skills:

    • Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.
    • Knowledge of the vehicle loading capacity and other parameters.
    • Knowledge of driving/boat operating rules and regulations whichever applicable. • Knowledge of safety standards and safety equipment (e.g. fire extinguishers, buoyant wearable safety devices, etc.).
    • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
    • Basic skills to assist in case of emergency, knowledge of first aid basic methods.
    • Knowledge and ability to use radio, email, telephone and other applications.
    • Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
    • Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact

    Language: 

    • Fluency in English language is essential. Knowledge of local languages spoken in northern Ghana will be an advantage.

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    Intern (Dietitian), Accra

    About The Job
    Job Purpose: 

    • WFP in Ghana has been supporting national development through four thematic pillars: Nutrition, Food Systems, Social Protection and Emergency Preparedness and response. Efforts have hinged largely on private sector participation in the supply of nutritious foods for prevention of malnutrition, transformation of agricultural value chains and strengthening of social protection programmes.
    • To fully meet its objectives in Ghana, WFP is increasing its ‘enabler’ role by providing capacity strengthening for national institutions and supporting advocacy to improve food security and nutrition outcomes. The Country Office is also leveraging strategic partnerships with the private sector to create and meet demand for healthy diets.
    • At the core of WFP's success is a healthy and dynamic workforce to push the organizational agenda. WFP therefore invests heavily in staff wellness and has a dedicated wellness team who coordinates staff health and wellbeing activities.
    • The position is to support the team meet staff wellness needs especially in promoting healthy lifestyle. 

    Major Duties And Responsibilities:

    • Under the direct supervision of the Head of Nutrition and overall supervision of the Wellness team lead, the incumbent will be responsible for the following duties:
    • Support the development of wellness activities including healthy diets and exercises         
    • Conduct nutrition screening for staff, focusing on body mass index determination
    • Support in offering nutrition and diet counselling to staff, including development of diet plans if required
    • Support development of behaviour change initiatives which will facilitate sustained adoption of healthy lifestyle among staff
    • Perform other related duties as required.

    Eligibility:

    • Be a recent graduate from an undergraduate or graduate programme (within six months prior to the application to this internship programme) from a recognised university.
    • Be currently enrolled in an undergraduate programme (for example, Bachelor’s degree) from a recognised university and have completed at least two years of the programme.
    • Be currently enrolled in a graduate programme (for example, master’s degree) from a recognised university and have attended classes in the past 12 months

    Experience:

    • No professional experience required

    Desired skills for entry into the role:

    • In-depth technical knowledge in nutrition or dietetics.
    • Good communication skills
    • Flexibility and adaptability
    • Interpersonal and cross-cultural sensitivity
    • Ability to work under pressure

    Language: 

    • Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    go to method of application »

    Administrative Associate G6, Accra

    About The Job
    Job Purpose: 

    • To coordinate and provide high quality, client-focused and value-for-money oriented administration services.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Head of Finance and Administration, the Admin Associate will be responsible for the following duties.
    • Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
    • Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
    • Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
    • Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
    • Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
    • Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
    • Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
    • Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
    • Perform other related duties as required

    Minimum Academic Qualifications:

    • University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.

    Desired Experiences for entry into the role:

    • A minimum of six (6) years of progressive experience in administration or other related fields.

    Language: 

    • Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.

    go to method of application »

    Administrative Assistant G5, Accra

    About The Job
    Job Purpose: 

    • To support effective delivery and maintenance of client-focused, value-for money-oriented quality administrative practices.

    Major Duties And Responsibilities:

    • Under the direct supervision of the Head of Finance and Admin, the Admin Assistant will be responsible for the following duties.
    • Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
    • Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
    • Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
    • Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
    • Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues. 6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
    • Perform other related duties as required.

    Minimum Academic Qualifications Guide

    • University Degree in Business Administration or other related fields corresponding to the advertisement. A post-secondary certificate in the related functional area is desirable with additional years of experience.

    Desired Experiences for entry into the role:

    • A minimum of five (5) years of progressive experience in administration or other related fields.

    Language: 

    • Fluency in both oral and written communication in the UN language in use at the duty station. Fluency in French will be an added advantage.

     

    Method of Application

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