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The Chief Regional Financial Management Coordinator (RFMC) will be based in Nairobi, Kenya, and will functionally report to the Manager, Financial Management Division, and administratively to the Regional Implementation Support Manager. He/she is expected to lead a team of Country Office based Financial Management Specialists (FMSs) within the East Africa Region in conducting (i) national or sector level fiduciary diagnostic work; (ii) operational support missions at the request of Project Team Leaders (PTL) throughout the project cycle; and (iii) technical support activities to improve borrowers’ financial management systems, including support for designing operations that focus on FM reform/developme

Duties and responsibilities

Under the supervision of the Division Manager, Financial Management, the Chief Regional Financial Management Coordinator will perform the following duties:

• Providing technical guidance at the Country Offices in the financial management activities of projects and programs within the framework of the Bank’s policies and guidelines throughout the project life cycle;
• Taking a proactive role to ensure ‘Quality at Entry’ in assessing the adequacy of the Borrower’s project financial management systems and the Borrower’s ability to manage and monitor Bank financed projects. This includes budgeting, internal control, treasury management, accounting, financial reporting and external auditing;
• Undertaking Country Fiduciary Risk Assessment (CFRA) during the preparation of Country Strategy Paper (CSP) orlatest at appraisal stage for consideration in eligibility criteria for the use of Country Public Financial management Systems;
• Overseeing the review of and provision of comments on financial management aspects of assigned projects and programs as documented in concept notes, feasibility studies, appraisal reports and other relevant documents to ensure consistency and enhance the quality of projects/program from the financial management perspective;
• Attending negotiations and ensuring FM issues are appropriately taken into account in the financing agreement and other associated documentations;
• Participating in project/program launching missions to assist the project/program team and building the capacity of executing agencies in the area of financial management;
• Undertaking on-site and desk supervision missions based on assessed risk, and providing inputs to the aide memoires and FM performance ratings;
• Carrying out supervision work to ensure that project financial management systems are functioning appropriately, including the periodic review of project financial management reports for adequacy of financial performance;
• Ensuring compliance with the Bank’s audit and other FM requirements;
• Providing advice and support to borrowers and the Bank Project Teams on matters affecting financial management and disbursement;
• Providing financial management guidance for the development of technical assistance programs and evaluating and monitoring their implementation;
• Assessing the selection and engagement of external independent auditors, ensuring their suitability including their independence, and competence to perform;
• Applying remedial actions in case of non-compliance with financial management requirements in accordance with Bank policy;
• Ensuring the quality of the Bank portfolio at country level and at regional level through agreed portfolio KPIs;
• Participating in PEFA, SAI-PMF, and ROSC-AA assessments and on that basis, providing inputs to Bank operations and other initiatives in the countries concerned;
• Playing a leading role in CPPRs from the financial management perspective and drafting the FM part of the CPPR report;
• Undertaking Capacity building on FM issues in the countries and in sector departments in the Bank;
• Participating in donor coordination meetings within the country or region (if applicable) and in country dialogue platforms between the country and the donors on the basis of the Bank’s overallstrategy to support aid effectiveness;
• Supporting the accountability institutions (PAO, SAIs, Parliaments) in the Country or Region on the basis of the Bank’s overall strategy to support aid effectiveness; and
• Supervising and coaching of country FMSs.

Requirement/Skills

• A minimum of a professional accounting qualification (such as CPA, CA, ACCA, or equivalent) plus a Master’s Degree or its university equivalent  in accounting, business, finance, economic or related subject;
• A minimum of seven (7) years of relevant experience, preferably with a donor organization working on public sector financial managemeznt;
• Knowledge of International Financial Reporting Standards, International Public Sector Accounting Standards and International Standards on Auditing;
• Sound knowledge of the African Development Bank’s FM Policy and Procedures or other multi-lateral development Banks’ FM Policy and Procedures or other similar International Financial Institutions;
• Experience in designing and assessing internal control systems and procedures using internationally accepted control frameworks such as COSO with the ability to assess such systems and recommend remedial action where necessary;
• Proven ability to conceptualize, design and monitor the implementation of country or sector level financial management capacity building initiatives;
• Demonstrate an understanding of cross-cutting issues beyond financial management (e.g. procurement, governance, public sector management) at sector/country level;
• Ability to develop and implement complex and multiple tasks and to recommend decisive action under pressure and tight deadlines;
• Willingness and ability to travel frequently in the region;
• Excellent written and verbal communication in English and a working knowledge of French; and
• Competence in the use of Bank standard software (SAP, Microsoft Word, Excel, Access, and PowerPoint).

go to method of application »

Under the general supervision of the Division Manager – Agriculture and Rural Finance (AHFR1), the Team Assistant will play a supportive role in the coordination and delivery of the unit. He/She will lead on the establishment and maintenance of all information management systems and databases (e.g. SAP) to enable the effective result-based management.  He/She will generate information and reports to inform on the progress, achievements and outcomes of the AHFR1 funded projects and the AHFR as a whole. He/She will oversee the smooth operation of the offices’ support work and related systems by assuming responsibility for the organisation and coordination of work flow as well as reviewing, processing and executing a variety of accounting and resource management transactions. Specific duties and responsibilities include:

Duties and responsibilities

Reporting to the Division Manager – AHFR1  the Team Assistant is responsible for:

Resources Management:

• Manage systems; create and process expense reports in SAP.
• Assist the management in issues concerning resources such as the administrative budget; monitor and review expenses and bring issues to the attention of Manager.
• Participate in the preparation of the annual and mid-year budget review by inputting data and the monitoring thereof.

Analytical Work:

• Produce documents, briefing papers, reports, spreadsheets and presentations.
• Take notes at meetings, write letters, and prepare minutes as requested.
• Assist where applicable with the programming of operational activities by using the appropriate software, entering project information and producing the Department’s various status reports i.e.  Active Projects, Pipe Line Projects, Project Status Reports, etc.

Problem Solving:

• Respond to inquiries on operational matters from Bank executives; liaise with member countries and other staff; coordinate with other members of management and partners; work with other operations assistants, secretaries and groups in different locations.
• Carry out background research in field of competence and present in a logical manner.
• Perform any other duties reasonably requested by management.

Workflow management:

• Devise and maintain efficient office systems.
• Track and follow up on documents; deal with incoming email, faxes and general mail.

Office Administration:

• Organize and attend to multiple meetings, appointments and events to ensure that responsible management are well prepared.
• Arrange travel, visa and accommodation; travel occasionally with management to provide general assistance.
• Initiate and prepare various administrative documents and forms, such as staff list, staff travels, staff absence (annual leave, home leave, excused absence and maternity leave) as well as statistical data when required on staff;
• Assist Investment Officers / Task Managers in the preparation of reports.
• Create contracts for hiring consultants in DACON.
• Create contracts from projects in SAP.
• SAP entry of project information
• Perform other duties as assigned by supervisor.

Requirement/Skills

• Hold at least a Bachelor’s degree / Maîtrise or equivalent diploma, higher education in business administration, economics and / or statistics would be an asset;
• Have a minimum of five (5) years of professional work experience in project management, work programme and budget preparation, and information management.
• Good understanding of the functions, organization and procedures of the Bank; leadership; strong research capabilities and problem solving;
• Excellent organizational skills, ability to prioritization in its own program of work, ability to perform the tasks in a timely and effective manner;
• Good interpersonal skills, ability to establish and maintain effective working relations in a multicultural environment;
• Ability to communicate orally and in writing effectively in French or English, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).