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  • Posted: Aug 16, 2019
    Deadline: Not specified
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    Population Services International (PSI) is a registered nonprofit global health organization with programs targeting malaria, child survival, HIV, and reproductive health.


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    Finance & Administration Manager

    We are looking for a Finance and Administration Manager (FAM) based in Accra, Ghana to support PSI’s Insecticide Treated Net (ITN) work for the President’s Malaria Initiative (PMI) VectorLink project. VectorLink is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. The FAM will assist in the start-up and implementation of VectorLink activities in Ghana. The FAM should have strong management qualifications and international experience with USAID and other donors. We are looking for someone with a proven track record of delivering results in field offices and working in fast paced environments.

    Sound like you? Read on.

    Your contribution

    The VectorLink FAM, reporting to Program Director, VectorLink, will be responsible for helping to plan and manage activity budgets while assuring compliance with regulations and financial/administrative best practices. S/he will provide organizational start-up assistance to put systems and staffing in place, as well as oversee ongoing office procurements to make sure they’re in line with PSI and USG policies.

    Strategic

    • Contribute to organizational strategic planning and goal setting in line with the PSI global strategic plan
    • Help plan, develop and maintain financial and administrative systems for PSI in Ghana
    • Adapt PSI global personnel, travel and HR policies for PSI Ghana
    • Maintain sound financial systems and policies in line with PSI and USAID regulations, and local law
    • Provide assurance that records and controls are sufficient to ensure the accuracy and reliability of financial information

    Financial Management:

    • Ensure sound financial management including programmatic budgeting, spending projections and monitoring of payments
    • Manage financial reporting, budgeting, compliance, treasury, accounts payable, accounts receivable, sales/distribution, and inventory
    • Manage relationships with internal and external auditors
    • Lead the development of quarterly/annual programmatic and financial reports; provide monthly progress updates for the project
    • Prepare the monthly financial certification package including all supporting schedules and the trial balance
    • Maintain the fixed asset register
    • Maintain the chart of accounts and the master project list
    • Reconcile bank accounts daily or weekly using online statements, and monthly using paper statements
    • Review and approve travel, sub-recipient, and salary advances, and pre-payments to vendors
    • Prepare monthly, quarterly, annual and ad hoc financial reports as needed

    Program Management:

    • Lead the recruitment and onboarding of new project staff
    • Coach finance staff to achieve goals and professional growth
    • Prepare and review new contracts and lease agreements in coordination with PSI-Washington Program Management team and ensure timely renewal of all relevant agreements
    • Work closely with in-country technical team and HQ-based team to ensure effective, timely and coordinated project implementation
    • Ensure compliance with USAID PMI operational policies and regulations, and appropriate use of donor funds
    • Promote and demonstrate an ethical environment in line with PSI’s values and of honesty and acting with integrity
    • Other tasks as assigned

    What are we looking for?

    The candidate we hire will embody PSI’s corporate values:

    Collaboration: You can work independently, but thrive within a team.

    Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

    Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough.

    Honesty: You aren’t afraid to speak up and speak your mind.

    Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.

    Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

    The basics:

    • MBA with finance specialty or chartered accountant with experience working at senior levels OR Bachelor of Science Degree (4 Years) in Commerce/Business Administration/Accounting or related field
    • At least 8 years of experience in international development or public health projects in Ghana
    • Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Understanding of country office systems including finance and administrative reporting
    • Working knowledge of US government rules and regulations for cooperative agreements
    • Contract management and compliance expertise
    • Supervisory experience with good track record of managing junior staff
    • Strong multitasking skills and ability to meet deadlines
    • Exceptional attention to detail
    • Knowledge of malaria and public health issues is desired
    • Fluency in English required
    • Work authorization in Ghana is required

    What would get us excited?

    • Experienced manager. You have been a previous Finance & Admin Manager for an international NGO in Ghana (or outside of) before.
    • Capacity Builder: You have experience in building teams, setting up systems, empowering local technical, management and leadership capacity.
    • Collaborative manager. You are able to inspire a shared vision for eliminating malaria in Ghana. You have successfully helped your staff learn, grow, and thrive in their work.
    • A connector. You have experience working with Ministries of Health, donors, health care companies, and other implementing partners. You are able to listen to others and identify challenges and work with local leaders to creatively address gaps.

    go to method of application »

    ITN Technical Advisor

    The successful candidate for this position will join the PMI VectorLink Project’s Ghana team as the team’s ITN Technical Advisor. Working across 23 countries in sub-Saharan Africa as well as Cambodia, the PMI VectorLink Project is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. Specifically, the PMI VectorLink Project is building the capacity of country governments to use epidemiological, entomological, and coverage data to support the optimal deployment of vector control tools within each country context while promoting gender equity in all facets of planning and implementation.

    The objectives of the PMI VectorLink Project in Ghana include:

    1. Strengthen continuous distribution of ITNs through routine health services, specifically antenatal care (ANC) clinics and child welfare clinics (CWC).
    2. Support post-2019 school-based distribution activities and prepare for 2020 school-based distribution activities.
    3. Strengthen national-level ITN distribution coordination.

    Your contribution

    • Provide overall technical support and guidance to the PMI VectorLink ITN team and PMI VectorLink portfolio.
    • Together with the Program Manager, co-lead the PMI VectorLink ITN team’s execution of the ITN workplan, including, as stated above, implementation of various activities intended to support the National Malaria Control Program and Ghana Health Service to improve the delivery of ITNs through continuous distribution channels.
    • Engage closely and collaboratively with the National Malaria Control Program to ensure the PMI VectorLink ITN team’s activities align closely with the National Malaria Control Program’s strategy, goals, and objectives.
    • Closely collaborate with the PMI VectorLink Chief of Party to ensure the PMI VectorLink ITN team’s activities contribute to the achievement of PMI/Ghana’s desired integrated vector control outcomes. Serve as an ITN technical resource for the PMI VectorLink Project in Ghana.
    • Represent the PMI VectorLink ITN team and PMI VectorLink Project externally with various stakeholders.
    • Engage with the PMI Impact Malaria Project and other PMI projects to identify and act on opportunities for engagement.

    What are we looking for?

    Education

    You hold a relevant graduate degree (MPH, MBA, MSc, etc.) in public health, logistics management, marketing, or business.  Alternatively, you have a bachelor’s degree with at least 10 years of additional relevant experience.

     

    Experience

    You have at least 8 years of relevant experience working with malaria control programs in Ghana, preferably ITN-related programs.  As a demonstrated leader in the field of malaria control in Ghana, you have an established reputation.  You have proven experience designing or managing ITN continuous or mass distribution activities.  However, despite your experience, you are an information sponge and understand what worked yesterday may not necessarily work today (or tomorrow), that each context is different.

     

    Savviness

    As a proven leader with a positive reputation in the field of malaria control in Ghana, you have demonstrated an ability to contribute to the vector control technical and policy debate in Ghana.  You are a proactive leader who catalyzes innovation by both leading and working through others.  You know how to get things done.  You quickly distil complexity to essential and simple concepts and approaches.

     

    Collaboration

    You are able to coordinate and work effectively with diverse stakeholders in numerous locations and levels, including donors, government officials and bodies, other technical experts, other implementing organizations, civil society organizations, community members and organizations, private sector entities, and project support staff.  As an established leader in the field of malaria control in Ghana, ideally, you have a close, collaborative relationship with the Ghana Health Service and National Malaria Control Program and experience working with diverse donors, including USAID, PMI, DFID, Global Fund, BMGF.

     

    Communication

    You write with clarity and feel comfortable speaking up when you have something important to say. You’re not afraid of public speaking and have developed good skills in this arena. You have excellent interpersonal skills, with great experience communicating across cultures. Ability to work in English is essential.

     

    This position is pending donor approval. References will be required. Must be authorized to work in Ghana.  N.B. PSI will not consider work visa sponsorship and relocation expenses will not be covered for this position.

    *Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

    go to method of application »

    Program Director

    We are looking for a Program Director with Country Representative duties based in Accra, Ghana to support PSI’s Insecticide Treated Net (ITN) distribution work for the President’s Malaria Initiative (PMI) VectorLink project. VectorLink is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. The Program Director will oversee daily activities of the VectorLink project in Ghana and should be capable of managing a diverse staff. In addition to proven skills in organizational management, the position requires significant international experience with international donors, an interest in private sector approaches to development and relevant language skills. The ideal candidate will have demonstrated ability to manage a complex platform, increase health impact and maintain excellent partnerships with donors, the government and other key stakeholders.

    Sound like you? Read on.

    Duties and Responsibilities

    • Represent PSI to stakeholders (government, donors, partners, etc.) in programming areas impacting the successful and smooth running of the VectorLink project.
    • Proactively perform risk assessments to identify and mitigate risks, including operational, financial, legal, contractual, reputational and safety.
    • Ensure that mitigation actions are implemented and proactively work with HQ to ensure adequate oversight and support is provided across teams.
    • Develop, maintain and manage program work plans and track progress towards achieving targets.
    • Monitor the progress of program targets and initiate corrective action when necessary.
    • Anticipate potential schedule or priority delays and formulate/initiate plans for alternative actions.
    • Provide programmatic oversight and be responsible for the actions of team members.
    • Assist timely delivery of ITNs to field sites in coordination with supply chain team.
    • Coordinate and manage activities with and between PSI’s internal departments, including: internal audit, research/ M&E, program, operations, HR and finance to guide implementation of program activities.
    • Conduct field supervision visits to implementation counties, document findings, propose corrective actions and work with relevant stakeholders and PSI departments to address the findings.
    • Ensure that all donor compliance requirements and PSI’s internal guidelines and policies are strictly adhered to at all times.
    • Manage VectorLink budget and regularly monitor expenditure trends, raising any issues/challenges once they are identified.
    • Participate in external meetings, technical working groups, coordination meetings, etc. that impact the successful and smooth running of project activities.
    • Coordinate submission of internal and external program progress reports as well as responses to requests by donors, government, and partners.
    • Ensure timely submission of all reports and feedback to all donor queries.
    • Ensure compliance with PSI global Financial policies and Internal Controls.

    Qualifications

    • Relevant post-graduate degree (MBA, MPA, MPH, MD, PhD) or equivalent experience; special consideration will be given to candidates with a proven track record that combines strong management and technical skills.
    • Minimum 8 years of project/program management and international coordination experience, with at least 5 years of experience in health sector.
    • Proven record of excellent management, leadership, decision-making and interpersonal skills.
    • Exceptional program and financial management experience and skills along with planning and time management skills.
    • Knowledge and experience in applying monitoring and evaluation tools in program management and using information gathered to improve program performance.
    • Strong preference will be given to those candidates with significant experience implementing malaria elimination activities.
    • Experience interacting with the USAID, government agencies, MOH and host country governments and counterparts.
    • Ability to facilitate and work in multi-cultural environment.
    • Enthusiasm and a desire to make a positive impact as a team leader and team player.
    • Oral and written fluency in English.
    • Work authorization in Ghana is required

    go to method of application »

    Project Assistant

    We are looking for a Project Assistant (PA) based in Accra, Ghana to support PSI’s Insecticide Treated Net (ITN) distribution work for the President’s Malaria Initiative (PMI) VectorLink project. VectorLink is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. The PA will assist in the start-up and implementation of VectorLink activities in Ghana. The PA should have some management qualifications and international experience with USAID and other donors. We are looking for someone with a proven track record of delivering results in field offices and working in fast paced environments.

    Sound like you? Read on.

    Your contribution

    The VectorLink Project Assistant, reporting to the Finance & Admin Manager of the project, will help ensure the administrative and financial integrity of the project in order to help VL achieve quality results and meet all project goals, objectives and targets.

    Administrative Responsibilities:

    • Maintain office personnel records, including CVs, 1420 biodata forms, necessary work permits and copies of all employee contracts; develop a historical human resource records through a filing and retrieval system
    • Facilitate staff travel, e.g. per diems, accommodation, ticket arrangements
    • Ensure timely payment of utility bills and to keep accurate track of payment
    • Maintain office supply system and inventory; work with vendors to procure necessary equipment and supplies in compliance with PSI and USAID procurement guidelines
    • Verify that supporting documents are attached to every transaction
    • Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity
    • Enforce the application of appropriate procedures and internal controls
    • Support Finance and Admin Manager in preparation of monthly, quarterly, annual and ad hoc financial and programmatic reports, as necessary
    • Perform other duties as assigned

    Financial Responsibilities:

    • Preparation of staff payroll, under the supervision of the Finance & Admin Manager
    • Ensure accurate completion of staff timesheets and ensure they are charged according to PSI and USAID policies
    • Review and process travel, sub-recipient, and salary advances, and pre-payments to vendors
    • Work alongside the Finance Admin Manager (FAM) to support the financial systems and ensure efficiency and accountability throughout the life of the project
    • Entering all financial transactions in QuickBooks Enterprise (QBE) accounting software
    • Verify that supporting documents are attached to every transaction
    • Prepare monthly financial certification package including all supporting schedules and the trial balance for submission to VectorLink HQ
    • Prepare documentation to support audit samples
    • Maintain all financial files.

    What are we looking for?

    The candidate we hire will embody PSI’s corporate values:

    • Collaboration: You can work independently, but thrive within a team.
    • Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates
    • Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough.
    • Honesty: You aren’t afraid to speak up and speak your mind.
    • Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results.
    • Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

    The basics:

    • Candidates should possess a degree in Accounting, Human Resource Management or Administration; with at least three (3) years prior HR/Admin experience, preferably with a humanitarian non-governmental organization
    • QuickBooks Enterprise, MS Word and MS Excel competency required
    • Experience managing administrative needs of a USAID-funded project
    • Readiness to take responsibility for the management of budgets and resources to implement a complex portfolio of activities, and be accountable for results
    • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
    • Familiarity with the national labor laws
    • Excellent communication skills, both oral and written;
    • Highly motivated; ability to multi-task
    • Experience in effectively dealing with national and international staff
    • Advanced English proficiency is required
    • Work authorization in Ghana is required

    What would get us excited?

    • Experienced Office Manager. You have held a similar position for an international NGO in Ghana (or outside of) before.
    • Capacity Builder. You have experience in helping to start up and build teams, set up systems, empowering local technical, management and leadership capacity.
    • HR Expertise. Experience in setting up and managing administration and human resource management systems highly desired.
    • Problem Solver. Ability to solve complex technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

    PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.

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