Job Openings at Hapag-Lloyd AG

Brief Description of the role

To oversee and supervise all activities of the business administration department ensuring the integrity of processes, internal controls, bookkeeping and cost savings strategies

Overall Responsibility

• Consciously establishes a culture that encourages customer focus, individual development, efficiency, collaboration and creates an environment for process improvements.
• Upholds and ensures that all Hapag-Lloyd policies and procedures are followed and maintained
   

Job Specification - Key Accountabilities:

• Completion of monthly financial reporting according to the Hapag-Lloyd GAP accounting policies.
• Prepare and submit annual budgets and quarterly forecasts.
• Manage cash flow within the company guidelines and perform accurate liquidity forecast.
• Approval and submission of monthly cost-plus schedules.
• Provide monthly commentary on deviations against budget and forecast on the cost-plus schedule.
• Manage and oversee external and internal audits and ensure unqualified report is received.
• Ensure total Compliance to Hapag Lloyd global standards and policies as well as local regulatory laws.
• Coordinate monthly payroll functions.
• Ensure statutory requirements (Self-Assessment, VAT, Withholding Tax, PAYE and SSNIT) are met and timely.
• Manage accounts receivable and payable within the company guidelines.
• Maintain relationship with Auditors, Banks, clients’ financial representative and other actors.
• Ensure that proper reconciliation is prepared on all general ledger accounts.
• Provide backup for month-end operational/overhead accruals.
• Provide commentary on monthly KPI’s - DSO and DPO.
• Review and authorize payments and beneficiaries on internet banking.
• Ensure all SOP’s under the control checklist are adhered to strictly.
• Ensure registration requirements are kept current at all times and files statutory returns and renewals.
• Securing statutory clearance certificates such as TCC, SSNIT clearance etc.
• Coordinating to secure and renew GIPC quota allocation.
• Coordinating and securing equity remittance confirmations from Bank of Ghana.
• Ensure insurance covers for assessed risks are maintained up to date.
• Carry out annual performance appraisals with BA department
• Coach and develop individual staff in Business Administration department.

Key Performance Indicators:

• Completing monthly overhead reports on or before 26th of the month.
• Preparing and submitting annual budget by 17th of August.
• Preparing and submitting quarterly forecast FC1, FC2 & FC3 on or before end of March, June and September respectively.
• Submit cost-plus schedules on or before scheduled deadlines.
• Manage DSO and DPO within Region target of 14.0 for DSO and 45.0 for DPO.
• File statutory tax returns per below deadlines
• VAT – end of ensuing month
• Withholding tax – 15th of ensuing month
• PAYE – 15th of ensuing month
• SSNIT – 14th of ensuing month
• Provident fund – 14th of ensuing month
• Annual Corporate final tax – on or before end of April
• Self-assessment (Provisional Corporate Tax) – March, June, September and December for 1st, 2nd, 3rd and 4th quarter respectively.
• Ensure all customer payments are correctly allocated to outstanding invoices.
• Timely recovery of overdue balances from customers.
• Ensure credit customers settles balances per agreed terms.
• Ensure customer accounts are reconciled and ageing balances cleaned-up.
• Ensure vendors balances are settled according to agreed payment terms.
• Ensure port dues for partner slot sharing is invoiced with 2 days of receiving approved invoice from Opx.
• Ensure partner SOA reconciliation is done on or before 20 of ensuing month with overdue balance recovered.
• Setting exchange rate in FIS before 10 am.
• Maintain appropriate schedules for all balance sheet accruals and prepayments.
• Ensure minimal open items on balance sheet GLs. Target is maximum of 10 items.
   

Critical Qualifications/ Skills Experience:

University degree or equivalent with at least 5 years of experience in Finance or Accounting or the equivalent combination of education and experience

Core Competencies:

• Knowledge of user application systems and Proficient in EXCEL
• Fluent in English
• Accounting
• SAP and Policies & Procedures

Personality:

• Highly analytic and independent way of working
• Ability to present complex correlations in a clear way
• Team player / Flexible / Cooperative
• Solid Communication skills

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This position supports the Operations department by monitoring systems, writing local procedures, collating/checking budget data and running statistics as needed. It coordinates the setup of the Electronic Data Interchange platform with vendors and monitoring their performance.

Responsibilities include:

• Supporting vendor evaluations as per Hapag-Lloyd quality manuals, and monitoring vendor service levels
• Providing ad-hoc statistics from all relevant systems to support analysis of data for Management and staff in Operations
• Coordinating and monitoring dressing material and seal supplies within our locations
• Following up with locations and vendors for mandatory onboarding documents for preparation of approved supplier list
• Is the point of entry for operational costs in the Area providing input in budgets and monitoring against actuals
• Coordinates and provides explanations for deviations against the budget
• Ensures the accuracy and quality of data maintained in our system
• Supports and follows up to closure disputed cost cases
• Ensures onsite audits are conducted and documented
• Follows up with the quality and operational teams for work order creation and completeness
• Supports Ghana cocoa stuffing operations, local equipment and transport operations
• Provides equipment support to customers and depots as and when needed.

Critical Qualifications / Skills / Experience

Technical Competencies:

• University degree or equivalent
• Minimum 3 years’ experience in an operational role, preferably in the maritime sector
• Good command of spoken and written English
• Comprehensive knowledge about operations applications
• Advanced knowledge of Microsoft Office especially excel
• Analytical, ability to work on multiple systems and ability to work with large databases
• Good time management skills

What drives you?

• Team player
• Positive attitude and Enthusiastic
• Self-Confident and Self Disciplined
• Persistent
• Ethical

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Objectives of the Position

Are you a self-driven people leader with the capability to:

• Drive the highest levels of quality towards creating value and building a customer-oriented team.
• Drive performance across all segmented verticals and sales channels in Area West and Central Africa thereby exceeding our quality promises and KPI deliverables.
• Coordinating all sales matters related to Area West and Central Africa.

Function and Duties

• Guide, coach and instruct Area Sales team.
• Drive and direct the sales organization (including the Third-party agency) to achieve all targets set for the Area.
• Monitor customer performance and take action to improve business where needed.
• Be aware of relevant competition activity and market developments that may impact the business.
• Support the rollout of and adherence to the Commercial Blueprint in the Area.
• Participate and support the global/regional projects related to sales.
• Review customer survey results and implement measures to improve customer satisfaction together with other relevant departments.
• Assist in the rollout and drive the usage of new and existing products offered by Hapag-Lloyd.
• Liaise whenever required with the sales management of other areas.
• Safeguard effective equipment marketing by steering containers to equipment demand areas and depleting surplus areas.
• Work closely with other area Directors and the Quality Service Centre on process improvement and communication flow.
• Analyze competitive information and market statistical data and generate the business plan to gain and maintain market share as well as contribution.