Job Opportunities at Plan International

About The Job

Dimensions of Role:

• The MEL Specialist will be responsible and ultimately accountable for developing and implementing the project’s feminist MEL system, providing capacity development in M&E to local women’s organizations, and developing and implementing the project’s knowledge management system, all with the ultimate objective of improving program effectiveness. 
• Feminist principles of co-creation of knowledge, collaboration, participation, transparency and respect for the agency of women’s organizations will be integrated in all aspects of this role. 
• The post-holder will be based in Addis Ababa yet travel to the project locations in Amhara, Oromia and SNNPR for approximately 30 - 40% of their time.

Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success

• Feminist MEL System: 
  • Lead the participatory development and implementation of the project’s feminist MEL system. 
  • A strong understanding of results-based management, feminist principles, and technical proficiency in mixed methods, data collection, analysis and presentation is essential.

Expected Outcomes:

• Feminist monitoring and evaluation system, tools and processes are developed in a participatory manner with local women’s organizations and structured for measuring the results of the project
• Performance measurement frameworks and plans are finalized and validated with relevant stakeholders, and are inclusive of women’s empowerment domains and indicators
• Ability to integrate indices designed as composite measurements that aggregate, rank and summarize multiple indicators and data points.
• Creativity in developing qualitative and quantitative monitoring tools suited to the needs and capacities of WROs operating at different levels.
• Routine project monitoring is undertaken inclusive of tool design and development; data collection, cleaning and compilation; analysis, validation and sharing with relevant stakeholders.
• Management Information System is established and maintained to systematically collect, store and analyze output and activity information.
• Technical oversight and direction for baseline and endline studies inclusive of developing Terms of Reference and ensuring consultants deliver high quality reports (support in verifying the methodology, the relevance of the tools, and the quality of the report submitted) and value for money.
• Ensures M&E strategies in gender equality and women’s empowerment are responsive to the context, implemented consistently across all project activities (start-up to close-out), and adhere to best practices in the sector. 
• Advise on design and implementation to ensure achievement of results and advance project and organizational learning
• Responsible for ensuring all monitoring and evaluation activities are conducted in line with Plan International’s child protection/safeguarding and ethical principles and promote accountability to beneficiaries
• Performs any other duties to be assigned to support the achievement of organizational goals
• Capacity Development & Relationships: 
• Through participatory approaches, the MEL Specialist will provide capacity development and ongoing coaching to local women’s organizations. 
• Cultivating strong and respectful relationships with women’s organizations will be an essential component of this accountability.

Expected Outcomes:

• Contribute to the design, coordination and oversight of the organizational self-assessments and capacity building strategies for women’s organizations operating at different levels and in diverse socio-cultural contexts.
• Provide inputs and support in developing tools, guidelines and capacity building modules and reviewing all the material developed through the project and share its cutting-edge competencies in gender equality and evidence based programming with women’s organizations
• Provide capacity development and ongoing coaching directly to women’s organizations, specifically in strengthening their MEL systems
• Facilitate and guide the project team and women’s organizations in determining data sourcing, collection and reporting protocols, procedures and mechanisms
• Provide technical support and guidance to women’s organizations to fulfil grant monitoring and reporting requirements 
• Foster strong coordination and collaboration with women’s organizations through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.

Knowledge Management & Reporting: 

• Best practices and lessons learned are documented, shared, and integrated into programming.

Expected Outcomes:

• In collaboration with the project team, stakeholders and consultants (when relevant), compile raw data, choose data representations, and document lessons learned and best practices 
• Design and implement dissemination plans to share knowledge and findings with relevant stakeholders, including women’s organizations, government, donor agency, etc.
• As an integral member of the project team, ensure high quality data and learnings are available to inform planning, implementation and decisions
• Contribute to regular project narrative reports, ensuring high quality data and learnings are available to complete reports on time
• Identify and develop / improve opportunities for continuous improvement of systems, processes and overall learning and development with Plan International Ghana.
• Communications and Working Relationships:
  • Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• High level contact: Internal: 
  • The Project level program team, women’s rights organizations and Plan International Canada
• Medium level contact: 
  • The Project operations team, the CO based technical advisors; contact with Plan International partner organizations (WROs) to ensure compliance;
• Low level contact:  
  • Maintains low contact with other staff from the Program Unit and country offices to offer support for understanding and implementation of the Women’s Voices and Leadership related activities

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives: Gained through education, training, & experience
Qualification and Experience:

• Advanced degree in statistics, measurement, planning, monitoring & evaluation, development research, or other relevant fields.
• Strong understanding of results-based management tools and approaches
• Demonstratable expertise in developing and implementing M&E systems
• In-depth knowledge of the processes, procedures and systems in project planning, management, monitoring and evaluation.
• A minimum of 8 years experience in program planning, monitoring, evaluation and research of complex development projects
• Knowledge of statistical analysis, quantitative and qualitative data collection techniques
• Coaching and mentoring skills for building the capacity of women’s organizations in M&E and learning
• Proven experience in facilitating and delivering various trainings using participatory approaches.  
• Knowledge in Gender programming and working with WROs is an advantage.
• Capacity building experience in project design, implementation, reporting, and evaluation.
• Demonstrated behaviours needed by the postholder to successfully perform the role:
• Passion for feminist principles, mission driven work and personal values aligned with Plan International.
• Commitment to working transparently and with integrity.
• Inclusive and empowering approach to leadership and project management.
• Demonstrated creativity and willingness to innovate.
• Flexible and adaptable work style to respond to an evolving context.
• Ability to work under pressure, prioritize and meet deadlines.
• Communicates clearly and effectively
• Committed to respecting  deadlines

Skills Specific to the post needed to put knowledge into practice:

• Demonstrable experience in implementing M&E framework in multimillion-dollar institutional grants through donors such as Global Affairs Canada, USAID, DFID and European Union. 
• Strong understanding of feminist principles, gender equality, and women’s empowerment.
• Strong understanding of feminist monitoring and evaluation, and results-based management tools and approaches.
• Strong understanding and proven application of project cycle management.
• Skills in the design, entry, analysis of data in Microsoft Excel  and Access as well as for Microsoft word and PowerPoint; knowledge of statistical software (e.g. SPSS) preferred
• Experience in SAP is an advantage
• Solid writing skills (report writing etc.)
• Self-starter takes initiative and works with minimal direct supervision.
• Strong inter-personal and cross-cultural skills.
• Flexible, able to shift directions quickly and occasionally work long hours to meet tight reporting deadlines.

Physical Environment and Demands:

• May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements:

• This post holder will be stationed in the Country Office in Accra with regular travel (approximately 30% of time) to project locations where women’s rights organizations operate. 

Level of Contact with Children:

• Responsibilities of this job require a low level of contact with children. 
• Plan International’s global policy on safeguarding children and young people will be adhered to at all times.

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About The Job

Dimensions of Role:

• The Finance Manager will be responsible for the management of the project budget (over 5.5 million EUR), providing oversight, reporting and analysis on the financial health of the WISE project. The Finance Manager will also be responsible for ensuring compliance to donor requirements, government requirements, and Plan International Ghana financial management and compliance standards.
• The post-holder will be based in Tamale but travel to the project districts where the WISE project operates for approximately 40% of her/his time, as well as to the Plan International Ghana Country Office in Accra.

Typical Responsibilities:

• Prepares financial and other reports to present the overall financial health of the WISE project for decision making.  

To do this, the position holder will:

• Ensure that project transactions are reviewed and correctly entered into SAP on timely basis;
• Review project sub-ledger for all advances and prepaid expenses and sign off reports after month end closure
• Undertake checks to ensure that all transactions are accurately entered into SAP.
• Review staff advance liquidations for appropriateness and completeness
• Prepare quarterly, semi-annual, year-end and other grants financial reports and analyses as per required instructions for management decision making;
• Responsible for the preparation of quarterly, semi-annual and year-end financial schedules of the project;
• Budget preparation and budgetary control support for the effective implementation of the WISE project financial plan. 

To do this, the position holder will:

• Lead the preparation of the Project annual budget in collaboration with the project team and implementing partners
• Monitor project budget on a monthly basis and provide information to programs teams for modification when necessary
• Consolidate monthly project budget and financial report
• Respond to grants financial queries in liaison with the Head of Finance and Operations, Business Development Manager and the Project Lead;
• Train/coach partner finance staff in the delivery of job requirements to support grants compliance, budget preparation and control and financial reporting
• Ensure reviewed partner liquidation and financial reports are validated before further funds are advanced
• Ensure compliance with best practices and donor specific requirements by partner organisations.
• Operates the Plan International Operations accounting software (SAP) to meet Plan’s and Donor spending and financial reporting requirements. 

To do this, the position holder will:

• Work with grants accountants to ensure that approved project budget lines and Donor account lines, together with subsequent modifications, are accurate in SAP and mapped onto correct budget lines
• Prepare quarterly donor financial report
• Undertake checks to ensure that all transactions are accurately entered into SAP.
• Analyse project balance, especially expenses account after month end closure, and effect the necessary corrections with the support of the Project Lead
•  Implement Internal Financial Controls and Payment Processes for the attainment of value for money at all times. To do this, the position holder will:
• Lead contact person on project audit
• Prepare project Financial audit action list after each audit and ensure its compliance
• Monitor and submit quarterly report on project financial risks
• Ensure Partner Organizations are prepared for donor financial audit.

Others:

• Visit Partners Organisations and their locations at least once a quarter to provide the needed technical support to Partner Organisations finance teams
• Keep Project Lead informed of any initiative or difficulties relating to job responsibilities
• Fulfils Plan International’s Safeguarding Policy at all times to protect Children and Youth from all forms of abuse
• Perform any other duties that may be assigned from time to time to support the achievement of the WISE Project Goals
• Ensure strict adherence to Plan International Ghana’s internal controls and donor

Communications and Working Relationships:

• High level contact with all WISE project team (Plan International Ghana and Plan International Canada), Programme Unit Finance staff as well as Country Office Finance Staff for smooth implementation of the finance and accounting functions.
• High level contact with Partner Organisations to provide financial management and compliance support to partners and ensure Plan International receives value for money and the financial requirements are adhered to
• Medium level contact: 
  • Maintains low contact with other staff from the Program Unit and country offices to offer support for compliance with finance and accounting procedures.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Qualification and Experience:

• First Degree in Accounting plus ICA Ghana part 2 or ACCA Foundation (Level 2) or its equivalent
• A minimum of 7 years of experience in a similar role with relevant professional experience in managing complex and multimillion-dollar budgets on institutional grants through donors such as Global Affairs Canada, USAID, DFID, and European Union.
• Knowledge in SAP Accounting software would be an added advantage
• Show strong understanding and knowledge of Cash Flows, Budgetary Controls and Compliance with Finance Controls.
• Proven experience in providing financial management and compliance support to partner organisations to ensure high quality delivery on project budgets and compliance requirements.
• Strong knowledge in Project Management.

Demonstrated behaviours needed by the postholder to successfully perform the role:

• Communicates clearly and effectively
• Ability to facilitate participative processes
• Commitment to working transparently and with accountability.
• Maintains independence, objectivity and integrity.
• Organized, Methodic and Meticulous
• Develops, motivates and coaches others.
• Promotes innovation and learning
• Gains, develops and retains credibility about his/her performance
• Ability to work under pressure, prioritize and meet deadlines.

Skills Specific to the post needed to put knowledge into practice:

• Demonstrable experience in managing multimillion-dollar institutional grants through donors such as Global Affairs Canada, USAID, DFID and European Union. 
• Financial Reporting Skills
• Excellent Accounting, Analytical and Judgement Skills
• Knowledge in relevant accounting software (SAP) and proficient in Microsoft applications especially Excel and Pivot tables, PowerPoint
• Good Supervisory and Coordination Skills
• Problem Solving Skills
• Good Team Player
• Good Negotiating, Facilitating and Influencing Skills
• Strong Communication Skills (both oral and written skills)
• Self-starter takes initiative and works with minimal direct supervision.
• Flexible, able to shift directions quickly and occasionally work long hours to meet tight reporting deadlines.

Physical Environment and Demands:

• Typical office environment

Travel requirements:

• This post holder will be stationed in Tamale with regular travel (approximately 40% of time) to project locations where the WISE operates. 

Level of Contact with Children:

• Responsibilities of this job require a low level of contact with children. Plan International’s global policy on safeguarding children and young people will be adhered to at all times.

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About The Job

Role Purpose:

• The Alumni Network coordinator will support Ghana’s influencing agenda by engaging former sponsored children and program participants who are 18 years and above and carried out activities in line with Plan International Ghana’s new country strategy and the mission and vision of the organization.

Dimensions Of The Role:

• Alumni Engagement & Influencing
• Help amplify Plan International’s purpose and contribute to achieving Ghana’s target of 100 million reasons through social media advocacy/campaign and offline activities.
• Support and shape the activities of the alumni network to influence policy change that advances opportunities for young people and equality for girls.
• Act as key point of contact and liaise with former sponsored children and program participants and keep track of their activities.
• Ensure up to-date database of the alumni network with relevant data of members
• Develop a strategy to reach out to former sponsored children and program participants/club members who are 18 years and above and onboard them to the alumni network.
• Help set up “PU alumni chapter” across the various operational areas/program units of Plan International Ghana.
• Ensure effective participation of alumni in youth-led activities/projects in sponsorship communities.
• Liaise with the sponsorship coordinators and community facilitators at PU level and put in place mechanism to ensure smooth transition on-boarding of graduated Sponsored children to the alumni network.
• Share update on alumni activities in Ghana with the Regional Alumni Coordinator.

Innovation & Initiatives:

• Help develop innovative campaign/advocacy activities to help address issues relating to children and gender equality.
• Prepare and submit yearly alumni activities with budget to the sponsorship manager for consideration in the organization’s fiscal year and budgeting.
• Help with implementation of the country strategy of Plan International Ghana particularly, thematic areas that focuses on youth.  
• Brainstorm and share innovative ideas and initiatives with the head of programs for consideration.  
• Crowdsource ideas from Alumni on country-specific problems and issues.

Social Media & Advocacy/Campaign:

• Manage all official social media handles (Facebook, Twitter, Instagram etc.) of the Alumni Network
• Help penetrate the social media community and extend Plan International Ghana’s reach of influence through strategic activities.
• Influence young people to campaign against inequality and advocate for gender equality via social media.
• Lead social media campaign/advocacy to advance children’s rights and equality for Girls.
• Help develop social media advocacy/campaign ideas and materials.
• Organize series of advocacy/campaign activities on topical issues of concern to young people especially girls.
• Collaborate with other youth-led groups and organize virtual or offline activities on identified issue/problem or issues relating to Gender based violence, SRHR, gender equality etc.
• Prepare monthly or quarterly action plan for alumni activities
• Prepare monthly report on social media engagement and activities with analytics on performance of social media posts.
• Help increase likes/followers of all official social media pages/handles of the alumni network

Media & Communication:

• Support in developing ideas on how to use the media for influencing and to engage young people on key issues of interest to them.
• Share networking and job opportunities with the alumni network
• Support in creating multimedia content for alumni advocacy/campaign activities
• Support the sponsorship unit with video content for sponsorship marketing

Key Relationships:

• The Alumni Network coordinator will report to the sponsorship manager and will work closely with the Youth Engagement Facilitator.

Techincal Expertises, Skills & Knowledge:
Essential:

• Former Plan International Ghana sponsored child, program participant or club member
• Strong communication skills
• Fluent in English and other local languages
• Digital and Social media skills
• Basic knowledge in photo and video editing
• Knowledge in graphic designing and video editing software (eg. Adobe Photoshop, InDesign, Illustrator, Premiere Pro etc.)
• Passionate about gender equality and social impact
• Organized and proactive
• Leadership attributes
• Willingness and ability to travel for field activities as required

Desirable:

• A Bachelor’s degree in communications, public relations, social sciences, development studies, gender studies or related field.
• Experience in coordinating or leading a group or community
• Experience in managing a small budget
• Experience in creating multimedia content (videos, images, artworks etc.)

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About The Job

Role Purpose:

• This position requires strong project management, proposal writing, budgeting, analytical and communication skills to be able to perform at the optimum level. 
• She/he will work with the grants team in identifying grants opportunities from donors and contribute significantly to fund-raising efforts of Plan International Ghana. 
• She/he will facilitate ethical checks on local partners, manage grants information in Systems Applications and Products (SAP) in Data Processing and ensure the smooth coordination of all concept notes/proposal development efforts at the national, regional/PU and community levels.

Dimensions Of The Role:

• Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
• Coordinates Country Resource Mobilization Planning and implementation and contributes significantly in raising more than 1 (One) million in Annual Grants.

ACCOUNTABILITIES
“What” is done and “why”, but not “how”; include indicators for success
Grants Acquisition and Management:

• Ensures readily available data per Country Strategy (CS) and the 4 key outcome areas for easy reference for proposal and concept note development.
• Develops a schedule for local resource mobilization within Plan International Ghana.
• Conduct search for Calls for proposals and concept notes on the internet as well as National Offices (Nos) and share same with Programme Units (PUs).
• Coordinates research and development of new proposals of 600 Euros and below to ensure a high standard, using participatory, empowering approaches, in line with the country strategy and annual growth plan.
• Maintains a database of all proposals received for easy reference by grouping the proposals received by impact areas and by PUs.
• Maintains a photo bank on grant funded projects per PU.
• Maintains a database of reports to NOs per PU.
• Reviews concept notes and proposals developed from the field per CS  for submission to - the Business Development Manager (not quite clear)
• Coordinate on behalf of Business Development Manager Grants audit and follow up. 
• Monitors Grants Implementation in the field.
• Fulfills Plan International’s Child Protection and Gender Policy at all times 
• Performs any other duties that may be assigned.

Grants Reporting: 

• Supports Grants Reporting to ensure they meet donor requirements and produce no negative/adverse feedback. To do this, the role will:
• Develop, update and maintain a schedule for grants reporting detailing the donor, reporting requirements, type of reports, deadlines. 
• Facilitate timely follow ups on donor deadlines. 

Donor Relationship Management: 

• Facilitate timely follow ups on donor deadlines and ensure that all donor queries are adequately addressed.
• Review reports due donors and ensure that reports meet donor reporting requirements as per Funding Agreement Document (FAD) (please write FAD in full) and other documented agreements and recommend actions to Business Development Manager.

Budget Management:

• Support the preparation and review of grants proposal budget.
• Perform any other duties that may be assigned from time to time.

SAP Grants Administration and Management:

• Create new donor and assign it to country.
• Maintain donor details should any change happen.
• Extend existing donor to another country.
• Create and maintain donor budget lines (in SAP referred to as sponsored/funded programs) in grant master.
• Set up and maintain grants and contractual match sponsorship (if required).
• Set up and maintain funding bundle (by pulling together relevant grant, contractual match and residual funds) including splitting rule.
• Perform grants related routine maintenance in SAP.

Capacity Building:

• Facilitate capacity enhancement of staff and grants partners on grant policies, grants development and management through mentoring and training.
• Provides staff with the required capacity to perform grants related routine maintenance in SAP

Criteria for success:

• High quality and timely delivery of project activities in communities
• Effective working partnership with local partners and other stakeholders. 
• Timely delivery of quality project activities.
• Quality and timely periodic reporting.
• Quality documentation of best practices on learning themes. 
• Evidence of improved understanding of proposal writing, reporting  skills, donor management, and budget management
• An effective monitoring system to track performance of grants.

Dealing with Problems:

• Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
• Collates and provides technical support for the implementation of resource mobilization activities
• Puts in place systems to monitor and provides technical soundness to all Grants projects
• Works with minimum supervision
• Analyses issues for decision making to strengthen and support delivery of Grants activities that meet organizational requirements and refers to Supervisor for approval.
• Analyses issues for decision making to address the organisation’s grants and resource mobilization functions and only refer to a higher manager where applicable
• Works with minimum supervisionEnsure the principles and guidelines on the new Global Policy on Prevention of Sexual Harassment, Exploitation and Abuse is fully embedded and in your area work.
• Ensure all concerned person, Child, member of a community where Plan International works and/or Programme Participant knows how to and feels safe and empowered to report any concerns, allegations or suspicions of Sexual Harassment, Exploitation or Abuse and the report is taking seriously.
• Create and strengthening the capacity of all staff, Associates and visitors to prevent and respond in a timely, effective, safe, comprehensive and confidential manner to all complaints, allegations and incidents on Sexual Harassment, Exploitation and Abuse.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. 
• This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships:

• Medium contact with Plan partners for the grants acquisition and management
• Has high contact with all Country Office and Programme Unit staff to support locally raised grants implementation
• Maintains medium contact with partners, Multilateral Companies and organisations operating in Ghana.

Essential
Qualification and Experience:

• Bachelors Degree in Development Studies/Social Sciences , International Development, Planning, Management Project Management, Marketing and Communication or related area.
• Have at least three (3) years working experience in a related field.
• Has good understanding of contemporary resource mobilization and management.
• Experience in Gender, Advocacy and Community Development related issues.
• Proficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point).
• Understanding of International Donor requirements.

Knowledge Skills, Behaviours and Experience Required to Achieve Roles Objectives:

• Demonstrated behaviours needed by the post holder to successfully perform the role.
• Continuous commitment to high performance and improvement.
• Ability to work in a team.
• Committed to the protection of the rights of the child.
• Communicates clearly and effectively.
• Knowledge in development issues affecting children.
• Skills Specific to the post needed to put knowledge into practice:
• Crisis management skills
• Negotiation and Influencing skills
• Good Business Development and Marketing skills
• Proven leadership and supervisory skills
• Excellent human relations skills
• Excellent Communication and IT skills
• Tactical planning skills
• Facilitation, presentation, training and communication skills
• Project management skills
• Monitoring and evaluation skills
• Critical thinking and analytical skills