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  • Posted: Jul 8, 2019
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Marie Stopes International is a global organization with 11,000 team members working in 37 countries to deliver our mission. Starting from one single clinic in London, our organization has grown from one clinic in central London to become one of the worlds largest providers of high quality, affordable contraception and safe abortion services.

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    Receptionist / Front Desk Executive

    Job Description

    • Management of the front desk activities and the reception while enhancing the professional image of MSIG
    • Ensures prompt placement and transfer of calls
    • Ensures daily communication with caterers on day staff numbers for lunch
    • Prepares relevant documents needed in processing payment for lunch
    • Supports the Administrative Officer in preparation for meetings and training sessions
    • Ensures timely dispatch, receipt and distribution of all letters or correspondence. as well as proper documentation and record keeping
    • Assists the Administrative Officer in the execution of the day-to-day activities of the department and  entire organisation
    • Any other related duties assigned

    Requirement / Skills:

    • HND in Secretaryship and Management Studies from a recognised technical institution
    • University degree in Administration or social sciences from a recognised tertiary institution will be an advantage
    • At least three (3) years’ experience in a similar role
    • Excellent spoken and written English language
    • Good spoken and written French will be an advantage
    • Computer literate (Microsoft Word and Excel are required)
    • Ability to communicate effectively
    • Team *yet’ and results-oriented
    • Ability to work independently and efficiently
    • Sympathetic to women and men seeking Family Planning and Reproductive Health services
    • Ability to work on own initiative and for long periods
    • Customer-focused with good interpersonal skills to engage with people at all levels
    • Passionate about maternal heatth
    • Honest friendly, assertive and reliable
    • Pro-Choice

    go to method of application »

    Procurement Officer

    Job Description

    • Process Purchase Requisition Forms (PRFs) into Purchase Orders using INFLOW and follow up with vendors for delivery.
    • Organise and maintain computerised and hard copy procurement files according to established filing systems and verify invoices and delivery notes by ensuring that they tally with the Purchase Order.
    • Maintain pre-qualified vendor database as authorised and correspond with vendors regarding prices, product avaitability and delivery.
    • Assist in facilitation of product sample approvals by the
    • respective user department where applicable.
    • Coordinate and schedule meetings With vendors.
    • Perform procurement activities relating to review of completeness of PRFs and Request for Quotations (RFQs) and take minutes of procurement committee
    • Respond to procurement and logistic-related queries.
    • Update the weekly procurement tracker and share to all MSIG staff.
    • Coordinate the dispatch of supplies to the warehouse andlor to user departments.
    • Compile Monthly procurement reports such as – PRFs received, Processing Time for PRFs, Purchase Orders Issued, Savings made.
    • Ensure Compliance with PSI procurement policies and procedures,
    • Ensure that Value for Money is achieved in all pro handled through tactful negotiations and
    • ensure that goods I services procured are fit for purpose.
    • Timely processing of PRFs received from user departments, On-Time and In-Full delivery of goods and servos procured.
    • Maintain good relationships with both internal and external stakeholders
    • Process supplier invoices, ensuring that right and complete documentation is processed for payment.
    • Any other duties that may come up.

    Requirement / Skills

    • A Bachelors degree in Business Administration, Commerce, Procurement from a recognised institution of higher learning, MCIPS or working towards MCIPS
    • Proven knowledge of procurement and logistics
    • Other professional qualifications, ideally in Project Management or Marketing will be an advantage
    • The candidate must have:
    • At least three (3) years working experience in the same capacity in a medium to large-size organisation
    • Attention to detail and high level of accuracy
    • Proficiency in use of MS Excel, MS Word, Outlook and relevantcomputer appiætbns
    • Excellent interpersonal skiis and abiiity to build effective working relationships at all levels internally and externally
    • Excellent oral md written communication skils
    • Excellent report writing skins
    • Ability to work on own intiative and for long periods
    • Abliity to work under pressure and adhere to deadlines
    • A team player, confident and culturaly sensitive
    • Experience working with international NGOs and/or not-for-profit organisations
    • Must be pro-choice and passionate about maternal health

    Method of Application

    Use the link(s) below to apply on company website.


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