Jobs at Palladium

The position will be on a USAID/Ghana project that addresses a key constraint restricting the development of commercial agriculture and obtaining full food security in Ghana – access to finance necessary to enable investment in agricultural value chains. 
The Office Manager will be responsible for administrative support for the project office. S/he will report directly to the Director of Finance and Administration. 

 Primary Duties and Responsibilities:

The Office Manager will be responsible for the following:  

• Assist in planning and coordinating regional and international travel for the project staff and consultants 
• Arrange and participate in conferences, training sessions, and meetings 
• Manning of the telephone switchboard to provide and/or oversee telephone and fax communication for all staff 
• Receive clients and visitors, assist and resolve problems and inquiries of visitors 
• Travel to project activities in accordance with the project needs 
• Assist in the organization and execution of training events and seminars to be implemented by the project 
• Support the accounting, M&E, and communications personnel in their day-to-day duties 
• Any other tasks as requested by the Director of Finance and Administration and COP

Required Qualifications:

• Strong verbal communication skills in English 
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities  
• Professional and mature demeanor and conduct 
• Ghanaian nationals preferred.  

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The position will be on a USAID/Ghana project that addresses a key constraint restricting the development of commercial agriculture and obtaining full food security in Ghana – access to finance necessary to enable investment in agricultural value chains. 
The Driver will be responsible for providing secure transportation in and outside of town to project staff as requested to facilitate project activities, and with clearance from the Office Manager or Director of Finance and Administration. S/he will report directly to the Director of Finance and Administration. 

 Primary Duties and Responsibilities:

•  The Driver will be responsible for the following:  
• Drive responsibly at all times  
• Ensure that the vehicle use is in accordance with the Project’s Vehicle Use Policy  
• Ensure cars documents, title and registration, insurance and any other documentation as required by local law are correct and up to date  
• Record vehicle movement and purchases of fuel and lubricants accurately in the vehicle log book  
• Maintain the vehicle in a clean, secure, and good condition  
• Ensure that there is adequate fuel and supplies, including First Aid supplies, in the vehicle at all time  
• Collect vehicle mileage for all project vehicles at the end of each month for the project Accountant to track  
• Monitor the need for servicing of, and repairs to, the vehicle. Keep Office Manager and Director of Finance and
• Administration informed of concerns, and ensure that vehicles are properly maintained using local service providers identified in compliance with project guidelines and approvals.  
• Avoid fines for improper parking or for other motoring offenses  
• Keep driving license current and unblemished  
• Provide airport transfers for project expatriate staff and consultants  
• Provide transfers to and from project sites for project staff and consultants, and for local staff traveling on project business  
• Transport project staff to appointments and meetings, with particular attention to following safe driving habits and timelines  
• Transport documents, supplies or materials between project offices or work sites as requested by project staff  
• Any other tasks as requested by the Director of Finance and Administration and COP

Required Qualifications:

• Strong verbal communication skills in English 
• Valid driver’s license 
• Professional and mature demeanor and conduct 
• Ghanaian nationals preferred.