Jobs at Right To Play

The Finance Coordinator reports directly to the Finance Manager (FM). The incumbent is responsible for providing supports to the FM in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries.

Indirect Advisory Responsibilities

The incumbent deals with the country staff specially Field Facilitators regarding advances. He/she is expected to provide advices to the country staff in this regard.

Responsibilities

Accounting

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
• Filing of vouchers and send the vouchers to Finance at country office on a monthly basis.
• Ensures that all payments are made on time.
• Review bank transactions to ensure all the cheques are processed; files hardcopies and prepare bank reconciliation.
• Record all financial transactions into the RTP Daily Expenses Log (DEL).
• Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent.
• Responsible for budget follow up and the correct use of all the donor codes.
• Do regular surprise cash counts from cashier, where applicable

Financial Implementation and Management

• Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit.
• Updating financial elements of RTP risk register.
• Ensures the Organization complies with the financial requirements of the Donors.
• Assists with preparing budgets for funding application, forecast and annual budgets of the organisation.
• Supports FM on staff trainings on RTP rules, policies and procedures and donor requirements.
• Supports partners on RTP policies, donor compliance matters and ensure timely submission of reports that are accurate and complete.
• Maintains and tracks cash advances and ensure all amounts are reconciled and liquidated
• Support FM in tracking salary advances in coordination with HR.

Planning and Organizing

• The incumbent is expected to come up with a weekly plan in line with the country work plan.
• However, the incumbent is expected to respond to urgent matters as directed by the supervisor.Performs other duties as assigned.

Performs other duties as assigned.

Qualification Required & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or related discipline.
• 3 years’ experience in accounting and knowledge of grant management.

Competencies / Personal Attributes

• Ability to work independently with little supervision
• Ability to work well under pressure and deadline
• Integrity and details focused
• Ability to multitask and work within deadlines
• Good analytical skill
• Ability to work with staff at all levels

Technical Skills

• Proficiency in use of Microsoft applications, including Excel and Word
• Good skill at using financial software applications
• Skilled in maintaining documentation
• Good written and oral communication skills
• Good knowledge of accounting and Human Resources practice, policies and procedures.

Languages

Fluency in spoken and written English

Job Contributions/Impact

Problem Solving

The incumbent is expected to deal with day to day work issues independently. Seek guidance from the FM when dealing with unusual situations.

Financial Impact

Failing to submit accurate and timely financial reports will have negative impact on the financial aspect of RTP in the country of operation. The incumbent is accountable for the quality and accuracy of data imputed into the financial system

Information Management

The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level.

Continuous Improvement

The incumbent is expected to introduce improvement to the work process and help others using the improved process.

Relationship Management

The incumbent expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with counterparts in the banks and insurance providers.

Location: Tamale

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Job Summary

The Project Officer reports directly to the Program Manager (PM) and is responsible for the effective administration of the project and reporting on the outcome to internal and external contacts as required.

Indirect Advisory Responsibilities

• The Project Officer provides direct advice and guidance to partners for effective implementation of Right To Play projects in the project location.

Responsibilities

Project Administration

• Contributes to the formulation of the project strategies plans feeding into the overall country strategic plan.
• Prepares and leads the implementation plan of project activities from existing operational plan.
• Guides Field Facilitators on executing the activities in each project location.
• Ensures that activities are compliant with RTP methodology and standards.
• Oversees community events such as Play Days to promote topics/ issues related to their needs.
• Develops and strengthens understanding of our project management cycle with project staff and partners.
• Compiles reports received from the Field Facilitators and submits monthly activity reports to PM.
• Completes monthly budget projections and tracks expenditures.
• Participates in the planning of budget and tracks activity expenses occurred against cash projections.
• Procures project equipment (in coordination with Logistics Officer/Assistant where applicable), within authorization levels set in the In-Field Authorization Levels policy.
• Coordinates facility upgrades based on the needs of the project site.
• Arranges for storage and delivery of sport equipment to participating schools.
• Coordinates with other NGOs/CBOs to ensure participation in partner events.
• Monitors security situation in project location and reports to the PM.
• Follows up on logistics issues at project location and ensure assets, including project vehicles are maintained.

Team Management

• Conducts performance appraisals for all direct reports and provides regular feedback on performance.
• Oversees performance of any contract staff such as security guards where applicable.
• Ensures staff understands and complies with policies of RTP.
• Assesses training needs of all direct reports with input from project staff, partners and stakeholders.
• Oversees training of coaches delivered by Field Facilitators and observes coaches’ performance for certification.
• Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.

Networking, representation and partnership building

• Shares activity plans with local NGOs, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
• Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries and partners.
• Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of Government, UN Agencies and partner organizations.
• Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities.
• Coordinates planning meetings with partners and represents RTP in various platforms.
• Facilitates participation of Athlete Supporters in project activities and events.
• Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.
• Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding policy.

Monitoring ad Reporting

• Visits project locations to oversee activities, events and collects information to report on performance outcomes.
• Works with school directors and teachers to develop their understanding of RTP’s monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
• Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to RTP monitoring tools.
• Submits regularly reports to PM and occasionally external stakeholders including Ministries, partners and donors.
• Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.

Planning and Organizing

• The incumbent is expected to plan his/her activities based on the established annual work plan. Consultation with partners would be required for activities schedules.
• The incumbent is also expected to organize meetings and events which require coordination with partners and/or other organizations.

Performs other duties as assigned.

Qualification Required & Experience

• Bachelor’s degree in Business Administration, Management, Social Sciences or any related discipline.
• 3 years’ experience in project administration or community work including managing direct reports.

Competencies / Personal Attributes

• Excellent interpersonal and communication skills both written and verbal
• Self-starter with ability to work with minimal supervision
• Strong organizational and delegation skills
• Able to meet deadlines and prioritize tasks
• Strong development and team building skills
• Effective organization skills.

Technical Skills

• Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
• Understand project management cycle
• Effective report writing and analytical skills

Languages

• Fluency in spoken and written English and local language(s).

Desired Qualifications (An Asset)

• Knowledge in child and/or adult education
• Knowledge in Sport for Development
• Experience developing and managing budgets

Job Contributions/Impact

Problem Solving
The incumbent is expected to follow established procedures and methods. Some problems will require analytic skills to identify ways to work within the limits and address needs at the same time.

Financial Impact

• The incumbent is expected to manage the activities based on the approved budget and has approval ability as set by the In-Field Authorization Levels policy. He/she recommends purchasing equipment and other project-related expenses.
• Tracks expenses and decides on how to best spend remaining budget.

Information Management

The incumbent is expected to share information with external stakeholders with input from Field Facilitators and approval from PM. He/she collects data and generates reports and newsletters that distributes within the country and region and occasionally all of RTP.

Continuous Improvement

The incumbent is expected to identify changes that would benefit the community, project team or partners. The incumbent is expected to assess opportunities and recommend changes to improve communications within the country of operations.

Relationship Management

The incumbent is expected to enhance relationships with partners by identifying needs and integrating them into activities as much as possible while providing support for maintaining great relationship.

Additional Job Conditions

The incumbent may be asked by the PM to provide support to other project locations/partners which may require travel to other project locations.

Location: Tamale

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Job Summary

The Field Facilitator reports directly to the Project Officer (PO) and is responsible for the implementation of Right To Play project activities and providing support and guidance to the community team in using RTP tools in the project location. He/she is also responsible for monitoring the project for quality of delivery and effectiveness.

Responsibilities

Activity Planning and Implementation

• Ensures participation of partners, children/young people and stakeholders in the process of project planning and implementation of the proposed activities.
• Supports Coaches and Coach Trainers in developing their activity plans and schedules, encourages their initiatives while ensuring alignment with project proposal, facilitates their activities and reports to the PO.
• Organizes and conducts special events activities, play days and sports tournaments.
• In coordination with partners, Coaches and Coach Trainers, evaluates events, provides updates of lessons learned and best practices and reports on progress and challenges as they arise.
• Manages the logistical arrangements for training workshops and events.
• Assesses training needs of Coach Trainers, Coaches, Junior Leaders, teachers and partners, recommends the suitable intervention and works with them to develop training schedules.
• Organizes and facilitates training workshops conducted by other program staff and participates in the training as required.
• Facilitates the training sessions conducted by Coach Trainers, evaluates them and reports to the PO.
• Handles equipment management and distribution in the assigned community.
• Handles advance payments and manages cash money used for the activity implementation.
• Follows up on how partners are spending budget received for project implementation in the location and verifies the accuracy of their financial reports and receipts and reports to the PO.
• Assesses needs for facility repairs and upgrades in the community, facilitates the authorized work and ensures that overall work has been completed in accordance with the approved standards.

Monitoring and reporting

• Conducts regular field visits with partners, Coach Trainers and Coaches to follow up and provide support as needed.
• Participates in workshops/training to partners, Coaches and Coach Trainers in the quantitative data collection tools and qualitative monitoring tools and ensures accurate and timely submission of quantitative and qualitative data to RTP team.
• Provides narrative, qualitative and quantitative monitoring information/data to support monthly, quarterly and annual reports to update Country and HQ on project progress.
• Submits financial reports related to activity implementation.
• Ensures partners and Coaches are in compliance with Child Safeguarding Policy.

Establish and maintain partnerships

• Identifies community needs, participates in the selection of communities and partners to be included in RTP program in the respective Field.
• Represents RTP in the project location and relevant forums and have regular consultations with local partners, stakeholders and key beneficiaries in the assigned community.

Supervision and guidance

• Conducts performance assessment of Coach Trainers and Coaches and recommends incentives based on the approved incentive criteria.
• In collaboration and consultation with partners, PO and the Training Officer implements a Coach Incentive system.
• In collaboration and consultation with partners identifies potential Coaches who can become Coach Trainers.
• Recommends Coach Trainers and Coaches for certification.

Planning and Organizing

• The incumbent is expected to plan his/her own work and to consult with the PO to ensure that the work plan is in line with the approved project work plan.
• The incumbent is also expected to coordinate the plan with partners.

Performs other duties as assigned.

Qualification Required & Experience

• Bachelor’s degree in social sciences, adult education or any related discipline.
• 2 years’ experience working in project implementation and facilitation part of which should have been in leading a team.

Competencies / Personal Attributes

• Ability to confidently represent oneself and Right To Play
• Effective planning and organizing skills
• Coaching and feedback skills
• Excellent communication skills both verbal and written
• Strong development and team building skills

Technical Skills

• Understanding of adult education principles
• Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
• Effective report writing
• Understanding of a community-led process
• Understanding of the concept of sport for development
• Understanding of child rights and child protection

Languages
Excellent spoken and written English and local language(s)

Desired Qualifications (An Asset)

• Experience implementing a development program with local populations in both rural and urban settings
• Experience in training, leading workshops and teaching
• Personal sport and activity background with coaching experience
• Holds a valid driver’s license

Job Contributions/Impact

Problem Solving
The incumbent is expected to follow established work procedures and methods in dealing with work related problems. He/she needs to consult with the PO when dealing with unusual situations/problems.

Financial Impact
The incumbent is expected to implement the project activities within the approved budget.
He/she may receive some advance payments and handle cash payments.

Information Management
The incumbent is expected to generate/produce standard reports ensuring that the information in the reports are accurate and correct. He/she is expected to keep the information and data available in a safe location for the use of the PO, the Program Manager and other senior managers.

Continuous Improvement
The incumbent is expected to introduce improvements to his/her own work as well as to the work done by Coaches and Coach Trainers using lessons learned from activity implementation.

Relationship Management
The incumbent is expected to enhance relationships with partners as well as Coaches, and Coach Trainers. This relationship is critical to the success of the project implementation.

Location: Accra, Tamale and Keta