Career Opportunities at World Food Programme (WFP)

JOB PURPOSE

• The incumbent, based in Accra will coordinate all technical training aspects of the project.
• He/she will supervise training staff, other support staff and the local engineer who will be overseeing the construction of the facility.
• The responsibilities will include the engagement with UNHRD in Ghana, the Ghana Country Office, local actors and trainees, and the preparation and reviewing of training content and the conducting of technical meetings with local actors to identify training needs.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the general supervision of the Project Manager, the incumbent shall perform the following duties:

• Manage and coordinate the TTC activities in close collaboration with UNHRD, the Ghana Country Office, local actors, and trainees.
• Develop and implement training proposals and schedules, closely liaising with all stakeholders.
• Lead the mapping of local private and public actors in Ghana and the region and build partnerships.
• Conduct technical meetings with local actors to assess training needs.
• Oversee the creation of training content closely with project partners and agree on common pedagogical resources to be included in the training catalogue.
• Collect and consolidate project impact measurement data through different channels (LMS, training questionnaires, etc.)
• Provide guidance on the building of the online training portal hosted in WFP’s corporate learning channel ‘WeLearn’ and oversee the regular maintenance and update of the portal
• Present TTC activities to Country Offices for potential training opportunities.
• Keep track and communicate on the progress of the TTC construction and the completion of trainings as per the training plan.
• Supervise engineer and trainers at the TTC to conduct trainings and prepare training content.
• Align TTC training schedules with ongoing capacity strengthening activities in the Ghana Country Office and the region.
• Conduct fleet assessment missions in relevant project countries.
• Perform any other related task.

STANDARD MINIMUM QUALIFICATIONS

Education

• University degree in Business Administration, Engineering, Transport Economics or other related field to surface transport

Experience

• At least 6 years of progressively responsible post-graduate experience in Transport/Logistics or Fleet Management
• Experience carrying out methodical assessments for optimization purposes
• Experience in supervising professional staff
• Knowledge in fleet management systems, processes and operations

Language

• Working knowledge (proficiency/Level C) of English and French is required

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JOB PURPOSE: 

• Under the overall supervision of the Country Director, and direct supervision of the Procurement Officer in Accra, the Procurement Associate will be expected to perform the following duties:

MAJOR DUTIES AND RESPONSIBILITIES

• Preparation of procurement plan. Collate inputs (list of items required for the year) from other units.
• Consolidate and finalized the inputs received from the various units into a procurement plan for the year for management approval.
• Review purchase requests, prepare request for quotation, Invitation to bid and request for proposals for publication.
• Prepare purchase orders, contracts, and service agreements for approval.
• Constant supplier monitoring and appraisal to ensure that desired service levels are achieved.
• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners for the procurement of appropriate goods and services.
• Organize procurement and contracts committee meetings and prepare note for record for review and approval.
• Research, collect and analyze data to produce reports to enable informed decision making and to ensure consistency of information presented to stakeholders and management.
• Manage updates and further develop databases and records to ensure information is accurate, organized, and available for others to access and to support the supply chain unit’s operational reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with the wider programme and ensure a coherent approach to meeting programme objectives.
• Perform any other duties as provided from time to time.

Minimum Academic Qualifications

• A Higher National Diploma or university degree in Procurement and Supply Chain Management, Economics, or related fields.
• A master’s degree and experience in any of the above fields is an added advantage

Desired Experiences for Entry into the role:

• A minimum of six years of professional experience relevant to Procurement and Supply Chain Management, Economics, or a related field.

Language:

•  Fluency and good command of the English language is essential.