Procurement Associate at World Food Programme (WFP)

JOB PURPOSE: 

• Under the overall supervision of the Country Director, and direct supervision of the Procurement Officer in Accra, the Procurement Associate will be expected to perform the following duties:

MAJOR DUTIES AND RESPONSIBILITIES

• Preparation of procurement plan. Collate inputs (list of items required for the year) from other units.
• Consolidate and finalized the inputs received from the various units into a procurement plan for the year for management approval.
• Review purchase requests, prepare request for quotation, Invitation to bid and request for proposals for publication.
• Prepare purchase orders, contracts, and service agreements for approval.
• Constant supplier monitoring and appraisal to ensure that desired service levels are achieved.
• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners for the procurement of appropriate goods and services.
• Organize procurement and contracts committee meetings and prepare note for record for review and approval.
• Research, collect and analyze data to produce reports to enable informed decision making and to ensure consistency of information presented to stakeholders and management.
• Manage updates and further develop databases and records to ensure information is accurate, organized, and available for others to access and to support the supply chain unit’s operational reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with the wider programme and ensure a coherent approach to meeting programme objectives.
• Perform any other duties as provided from time to time.

Minimum Academic Qualifications

• A Higher National Diploma or university degree in Procurement and Supply Chain Management, Economics, or related fields.
• A master’s degree and experience in any of the above fields is an added advantage

Desired Experiences for Entry into the role:

• A minimum of six years of professional experience relevant to Procurement and Supply Chain Management, Economics, or a related field.

Language:

•  Fluency and good command of the English language is essential.