Vacancies at Parapet Cleaning Services

Key Accountabilities

Procurement Policies

• Define and implement the procurement policy according to the group strategy. To ensure compliance with statutes and also various policy guidelines of Parapet limited.
• Implement Effective Reporting Systems
• To maintain a complete and updated database and to manage identification, negotiation and selection of vendors/suppliers.

Cost Management & Optimisation

• To support in coordination in the procurement & supply chain management function of all
• Parapet Limited’s subsidiaries so that there is significant savings in the direct material cost.
• Manage the external spend of the Parapet group of companies. To work on cost reduction measures.
• Business Unit Supply Chain
• Cadre Management
• Span of Control Procurement Assistant, Store Keeper and Distribution Clerk

Purchasing Function

• Responsible for the group purchases, the Supply Chain Manager will interact with the Group Heads of the various departments to ensure on-time delivery and in accordance with expected quality specifications consistently.

SKILLS, COMPETENCIES, QUALIFICATIONS, EDUCATION AND EXPERIENCE

• A Degree in purchasing & supplies management or a related field from a recognized institution
• Minimum 8 years relevant experience in a recognized institution and 5 years in a similar position
• A Master’s degree in procurement & logistics or MBA in strategic management from arecognized institution will be an added advantage
• Knowledge of an ERP System for purposes of Inventory Management
• Inventory Management

Skills

• Excellent negotiation skills
• Ability to interact with a diverse group of people
• Good organization and planning skills
• Good problem-solving skills A member of a relevant professional body
• Professional certification in supply chain Management (Preferably CPIS)
• Should have exposure to multi country procurement activity, international procurement and shipment
• Track record of achievements in previous engagements
• Excellent oral and written communication skills

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Key Accountabilities

• Present the business and its various service offerings to potential customers through in-person visits and presentations to existing and prospective customers
• Establish, develop and maintain business relationships with current Customers and prospective Customers in the assigned territory/market segment to generate new business for the organization’s products and services through in person visits, email and telephone communication
• Conduct site visits to develop clear and effective written proposals/quotations for current and prospective customers and pricing plans
• Develop the scope, prepare and agree on pricing and close on both Retail and contractual business opportunities.
• Review costing for contractual jobs to confirm adherence to profit margins and ensure contracts are duly signed off.
• Take the lead in transition meetings for contractual sales delivered to ensure contractual commitments are met.
• Ensure invoices are settled promptly in line with credit policy so as to contribute to the company’s 

Essential Requirements

• Degree in sales and marketing or a in business related field.
• A minimum of two (2) years’ experience in an aggressive sales environment preferably in the service industry
• Excellent knowledge of MS Office systems including Word, Outlook, Excel and PowerPoint
• Team player with a team-oriented mindset
• Diligent and detail oriented/meticulous eye for detail and accuracy.
• Able to plan own work and prioritize effectively and demonstrate superior time management skills.
• High level of integrity.
• Calm and confident - able to deal with people effectively at all levels.
• Excellent English communication skills, both written and spoken
• Confident communication and negotiation skills with excellent communication skill
• Organized and efficient - able to prioritize and organize workload to complete assigned tasks within agreed timelines.
• Customer service mind set with a positive and helpful attitude.

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Key Accountabilities

• Present the business and its various service offerings to potential customers through in-person visits and presentations to existing and prospective customers
• Establish, develop and maintain business relationships with current Customers and prospective Customers in the assigned territory/market segment to generate new business for the organization’s products and services through in person visits, email and telephone communication
• Conduct site visits to develop clear and effective written proposals/quotations for current and prospective customers and pricing plans
• Develop the scope, prepare and agree on pricing and close on both Retail and contractual business opportunities.
• Review costing for contractual jobs to confirm adherence to profit margins and ensure contracts are duly signed off.
• Take the lead in transition meetings for contractual sales delivered to ensure contractual commitments are met.
• Ensure invoices are settled promptly in line with credit policy so as to contribute to the company’s 

Essential Requirements

• Degree in sales and marketing or a in business related field.
• A minimum of two (2) years’ experience in an aggressive sales environment preferably in the service industry
• Excellent knowledge of MS Office systems including Word, Outlook, Excel and PowerPoint
• Team player with a team-oriented mindset
• Diligent and detail oriented/meticulous eye for detail and accuracy.
• Able to plan own work and prioritize effectively and demonstrate superior time management skills.
• High level of integrity.
• Calm and confident - able to deal with people effectively at all levels.
• Excellent English communication skills, both written and spoken
• Confident communication and negotiation skills with excellent communication skill
• Organized and efficient - able to prioritize and organize workload to complete assigned tasks within agreed timelines.
• Customer service mind set with a positive and helpful attitude.

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SALES DELIVERABLES

STRATEGY FORMULATION

• Responsible for senior level decision making and both day to day management and strategic direction of the sales growth of the organization.

BUSINESS PLANNING AND BUDGETING

• Participate in the business planning process, review, recommend, obtain budgetary approval, implementation and control for contributing to the robustness of business plans and activities and cost containment.

STATUTORY COMPLIANCE AND REPORTING

• Manage, modify, and report on all statutory obligations relating to tenders and bids, and for compliance with legal requirements as well as manage the external tender process.

GROW THE SALES VOLUMES

• Proactively ensure steady sales growth for the company as the company retains market competitiveness and positive image as well as ensure continuous sales growth by building a high performance sales team that delivers results, maximizing sales to the current clientele and new products development

FOLLOW UP ON PAYMENTS

• Drive the sales team to ensure clients make pending payments on time to ensure smooth flow of projects.
• TEAM DEVELOPMENT AND MANAGEMENT

Academic Qualifications & Experience

• A degree in marketing or business administration from a recognized institution
• Master’s degree will be an added advantage;
• Professional qualification: Diploma in sales & marketing from a recognized institution or equivalent;
• A minimum of eight (8 years) experience of which 4 (four) should be in a management position in main stream Sales.

Proficiencies

• Proficiency in excel and Sage systems.
• Extensive experience in all aspects of Sales management and customer service.
• Knowledge of Sales and Marketing tools and techniques
• Knowledge of and experience in the service industry and similar and operating environment an
• added advantage

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Key Accountabilities

• Creating procedures and policies that ensure timely payments while maintaining a high level of customer retention
• Making follow ups on debts in order to meet the set weekly, monthly and year to date collection targets.
• Reconciling accounts that have been escalated from the AR team
• Monitoring debtor balances to ensure a reduction in DSO
• Ensuring credit and collection policies and procedures are followed within the company
• Liaising with customers, as well as internal personnel including the sales team
• Generating list of non-payers for stop order on services.
• Liaising with external debt collection agencies to chase after difficult debtors
• Recommending listing of bad debts with Credit Reference Bureau, and the delisting of payers
• Acknowledging receipt of customer debt related complaints and attending to the same
• Attending to customer inquiry calls and queries.
• Reconciliation of disputed invoices.
• Reconciliation of customer accounts so as to maintain an up to date ledger.
• Ensuring credit policy is followed by all account holders

SKILLS, COMPETENCIES, QUALIFICATIONS, EDUCATION AND EXPERIENCE

• Holder of BCom, Finance or Business related
• Degree as well as CPA
• Minimum experience of 5 years in Credit
• Control / Accounts Receivables environment
• Outstanding attention to detail with an ability to reconcile complex accounts
• Accurate, efficient and organised with the ability to prioritise tasks as needed
• Knowledge and experience of Microsoft Office and accountancy software
• Ability to maintain strong relationships with external clients and internal colleagues
• Professional, confident and diplomatic when liaising with others
• Multi-tasker who works effectively and efficiently under pressure and meets deadlines
• Self-driven and Results Oriented
• Good numeracy skills.
• Confidence and the ability to place pressure tactfully on individuals and companies who owe money
• Excellent communication skills
• High integrity with ability to maintain strict confidentiality Good planning skills
• Very strong interpersonal skills
• Must be of a highly persuasive, positive nature