Job Openings at Kenya Ports Authority - Deloitte Consulting

Responsibilities

• Ensuring that accounting records are properly maintained by checking the accuracy of general ledger accounts and supporting schedules for each account.
• Preparing monthly financial statements.
• Controlling closure and opening of accounting periods.
• Coordinating replies to all audit queries.
• Coordinating all period and end closing procedures.
• Replying to audit and other Public Investment Committee’s queries.
• Liaising with other departments on matters relating to ledger accounts.
• Coordinating reconciliation of ledger accounts.
• Controlling creation/deletion of General Ledger Master Data.
• Posting journal documents.
• Reconciling of General

Qualifications

• Be a holder of a Bachelor of Commerce (Accounting Option) or its equivalent from a recognized institution
• Be a Certified Public Accountant CPA (K) or its equivalent from a recognized professional body.
• Be a valid member of the Institute of Certified Public Accountants (ICPAK) or any other internationally recognized accounting body and be of good standing
• Have not less than five (5) years’ experience providing support in preparation of financial statements and accounts with at least three (3) years served at a managerial level

Responsibilities

• Signing cheques for creditor, pensioners and staff
• Preparing periodic (monthly/annual) accounts
• Dealing with internal auditors, external auditors and the public investment committee with regards to all audit queries
• Ensuring specialized advice and support to management on matters
• Posting of journal documents.
• Reconciliation of General Ledger Accounts.
• Maintenance of records.

Qualifications

• Be a holder of a Bachelors and a Master’s Degree in Commerce (Accounting Option) or any other relevant field from a recognized institution
• Be a Certified Public Accountant CPA (K) or its equivalent from a recognized professional body.
• Be a valid member of the Institute of Chartered of Certified Public Accountant (ICPAK) or any other internationally recognized accounting body and be of good standing
• Have not less than five (5) years’ experience in financial accounting with at least three (3) years served at a managerial level

Responsibilities

• Dealing with staff matters for staff working under him including training and ensuring that there is high performance and discipline.
• Carrying out research on information necessary for short and long term planning.
• Formulating project design concepts and in so doing evaluates and prepare cost estimates for budgetary purposes as well as preparation of tender documents.
• Holding brief with consultants on projects being undertaken.
• Supervising projects undertaken by Contractors and in house projects enforcing compliance with specifications, drawings, conditions of contracts and quality.
• Ensuring compliance with conditions of contract specifications and budgetary provisions.
• Planning and prioritizing execution of works.
• Maintaining adequate and updated records, drawings and plans for the projects undertaken and/or alterations carried to existing facilities.
• Issuing completion certificates for completed projects.
• Providing technical advice on modification, rehabilitation and repairs following damage to marine structures.

Qualifications

• Be a holder of BSc Degree in Civil Engineering or its equivalent from a recognized institution
• Be a Registered as an Engineer with Engineers Board of Kenya (EBK) with valid annual practicing license.
• Be a member of the Institute of Engineers of Kenya (IEK) and be of good standing.
• Have not less than five (5) years’ experience in marine maintenance and rehabilitation gained from a reputable organization
• Knowledge in Port Infrastructure and Operations and/or Maritime industry will be an added advantage.

Responsibilities

• Ensuring that there is timely maintenance of equipment, availability of working tools and office accommodation.
• Attending to all official correspondences for the Department.
• Coordinating and compiling medical reports (patient attendance, admissions, referrals, MCH (Mother – Child Healthcare), Lab, sick-offs, rebates/non-rebates, etc.
• Ensuring proper maintenance and safe custody of Departmental records, personal/subject files and patient files and giving direction for destruction of the records when due.
• Reporting accidents /incidences in the Department.
• Ensuring availability of transport (ambulances, utility vehicle) for the Department.
• Preparing Departmental procurement needs and ensuring availability of equipment as per requirements and controlling the Departmental sub store.
• Advising sectional Heads on rules and regulations in force which affects them in the course of their supervisory roles.
• Attending to staff matters e.g. leave, sickness, acting, promotions, retirements, deaths, desertions, time and attendance.
• Compiling staff disposition and submitting to Human Resource Department on quarterly basis.
• Preparing orientation programs for newly employed staff, those on industrial attachment and monitoring progress.
• Attending to employee needs, queries and industrial relations issues in the Department.
• Monitoring and controlling expenditure of the Department and forwarding Departmental billing information to revenue accountant.
• Ensuring verification of accounting documents (payment vouchers, motor mileage log sheets, duty travel forms, medical center bills, NHIF certificate of contribution paid and third party payments) and forwarding to the Head of Medical Services for approval.
• Assisting in the preparation of the Departmental budget under the direction of Head of Medical Services and in liaison with section heads.
• Availing, monitoring and controlling imprest cash facilities for the Department.
• Ensuring compliance of the Government NHIF policies for the benefit of KPA staff in liaison with Human Resources Department and NHIF offices.
• Ensuring preparation of medical bills recoverable from employees are compiled and forwarded to Human Resources Department.
• Changing local purchasing orders (LPO’s) in the system to match the invoices raised by service providers.
• Liaising with other medical centers and doctors on issues related to medical bills

Qualifications

• Be a holder of a Bachelor’s degree in Health Records and Information Management from a recognized institution.
• Hold a Diploma in Health Records and Information technology from a recognized institution.
• Be a valid member of a recognized professional body and be of good standing.
• Have not less than five (5) years’ experience in provision of administrative support to facilitate provision of medical care with three (3) years served at a supervisory level.

Responsibilities

• Staff development, monitoring performance and approving staff administrative procedures.
• Controlling and co-ordinating the activities of the Human Resources Department to ensure the delivery of efficient and timely day to day Human Resources services to user departments.
• Ensuring observance of statutory regulations with regard to leave and adherence to minimum wage standards and compliance to workers compensation requirements.
• Overseeing the development and implementation of the Authority’s welfare policies ensuring that activities are undertaken in a cost effective manner.
• Overseeing the man power planning function of the Authority ensuring the Authority has sufficient capacity in terms of staffing and skills.
• Approving and participating in the formulation of policies and strategies for the maintenance of sound staffing systems including the development of procedures for the recruitment, promotion and the development of staff
• Overseeing the resourcing function of the Authority.
• Receiving requests from Departmental Heads and reviews options on whether to source candidates internally or externally. Chairs the intermediate staffing committee (Grade HM4 and below) and is the Secretary of the Senior Interviewing Panel (Grade HM1to Grade HM3).
• Overseeing the development and implementation of disciplinary and grievances policies and advises/assists Departmental Heads on all disciplinary matters.
• Overseeing the implementation of the training needs assessment/survey including the sourcing for cost effective training development solutions and evaluation of training/development activities to ensure business needs are met and is the secretary of the training committee.
• Developing and monitoring the implementation of performance review systems and procedures and ensuring that performance gaps identified are addressed through relevant and cost effective training.
• Directing the development and maintenance of sound computerized HR management information system.
• Assisting in conducting and developing proposals with regard to salary reviews and remuneration. Overseeing salary payroll administration and ensuring the implementation of pay/reward and employment policies, which motivate employees to deliver outstanding performance and customer service.
• Assisting in the negotiations of the CBA and is responsible for implementation of agreed recommendations e.g. salary increases, leave, allowances.
• Preparing in liaison with the relevant branch of the financial services division, the budget for the Human Resources Department and exercises control on expenditure.
• Liaising with the representatives of workers’ organizations on matters relating to the terms and conditions or service for unionisable staff.

Qualifications

• Be a holder of a Bachelors and Master’s degree in any of the following fields: Human Resource Management, Social Sciences, Arts or any other relevant field from a recognized institution,
• Be a holder of Post Graduate qualification in Human Resources Management from a recognised institution,
• Be a member of the Institute of Human Resources Management Kenya with a valid practicing license.
• Have not less than seven (7) years’ experience in delivery of human resources services gained from a reputable organization

Responsibilities

• Developing, implementing and administering programs, policies and procedures for various functions and operations of the Administration Department.
• Responsible for all facilities management building properties, management services including the building, cleaning and security, maintenance and repair and furniture and fittings
• Responsible for the allocation and furnishing of office space.
• Responsible for gender and disability mainstreaming activities.
• Overseeing general administration services including telephone services, and staff Sports & employee wellness in the organisation.
• Overseeing the effective Management of KPA clubs and Nursery Schools.
• Overseeing the transport and fleet management services and systems.
• Overseeing the proper maintenance, safety and security of the motor vehicle fleet and deployment of staff cars.
• Evaluating the performance of outsourced Transport shuttle buses with the service provider providers.
• Overseeing the allocation and usage of fuel and ensuring fuel accountability.
• Overseeing the management of the registry, courier and postal services in the fund.
• Supervising and reviewing the performance of outsourced property managers and suppliers.
• Ensuring the provision of a conducive working environment including good lighting, sufficient office space and accessibility.
• Preparing papers/reports on the status of work being performed to ensure that services and programs are delivered in a safe, timely, efficient and effective manner for consideration and presentation to the General Manager Human Resources and Administration.

Qualifications

• Be a holder of a Bachelors and a Master’s Degree in Social Sciences or any other relevant field from a recognized institution
• Possess a Post Graduate qualifications in relevant field
• Be a valid member of a relevant professional body and be of good standing.
• Have not less than seven (7) years’ experience in provision of administration services gained from a reputable organization.

Responsibilities

• Managing turnaround time of documents from online lodgement to invoicing in a bid to enhance satisfaction. Identifying training needs and other career-enhancing courses for staff personal development
• Preparing duty rosters and annual leave days for the section/Units, recommending overtime duties to Units/section staff where applicable.
• Ensuring that brochures are up to date and in place. Issuing tariff books and other promotion materials, journals, brochures to both internal and external customers.
• Developing / deepening the relationship with customers and ensuring that customers profiles are updated regularly
• Handling efficiently custody items such as computers/printers in billing/Customer Care sales offices, utility equipment, stock items (invoice/statement stationery, Tariff Books, etc) and facilitating their procurement.
• Exploring new sales areas & way to achieve target
• Preparation & maintaining the sales call report
• Providing after-sales service to customer to ensure Customer Satisfaction
• Providing solution to the customer’s documentation and billing needs.
• Managing the day to day running’s of the Customer Care Centre
• Selling and promoting the Authority’s services through direct and cross selling to achieve financial goals and increase customer base & revenue. Managing groups of assigned customers and prospective accounts.
• Mentoring and coaching staff

Qualifications

• Be a holder of a Bachelors Degree in Commerce or any other Business related field from a recognized institution
• Be a valid member of a recognized professional body and be of good standing
• Have not less than five (5) years’ experience in providing support in delivery of customer relations services with at least three (3) years served at a managerial level
• Knowledge of Port Operations and/or Maritime Logistics Industry will be an added advantage

Responsibilities

• Formulating and recommending IT policies for adoption by management
• Responsible for Senior IT staff development in technical and management areas resulting in the smooth running of their departments /sections.
• Keeping abreast with IT development and ensuring that KPA fully benefits on an ongoing basis from technical developments in the IT industry and continuously improving existing business processes.
• Overseeing the efficient management of IT infrastructure at the port.
• Overseeing all IT projects right from Management and Board approval through to their successful implementation and ensuring that the inherent risks are effectively managed and contained.
• Overseeing implementation of business continuity plans and disaster recovery plans for IT systems.
• Ensuring that the department runs smoothly, cost – effectively.
• Overseeing provision of quality services to KPA users and other stakeholders.
• Preparing and controlling budget and forecasts for the department
• Liaising with external agencies including relevant government units in order to harmonize IT systems within the Port community.

Qualifications

• Be holder of a Bachelor’s Degree in Information Technology or its equivalent from a recognized institution
• Be a holder of a Professional ICT qualification from a reputable professional body
• Be a valid member of relevant professional body and be of good standing
• Have not less than seven (7) years’ experience in delivery of ICT services gained from a reputable organization

Responsibilities

• Coordinating contract preparation and signing in liaison with the User, Supplier and Corporation Secretary.
• Liaising with tender section and users for tendering of expired contracts and variation of contracts
• Monitoring contractors’ performance in progressive management of all on-going contracts.
• Analyzing variations requested as prescribed in the Procurement Act and regulations.
• Coordinating of CTC action implementation through preparation of Purchase Orders to the firms which have been awarded tenders.
• Ensuring that delivery is done to avoid delays on the part of Suppliers/Contractors.
• Ensuring that the contract documents are properly drawn up and signed by both parties.
• Maintaining up to date records for the contracted items/quantities and monitors their supply.
• Generating regular reports on Suppliers/Contractors’ performance.
• Appraising contractors in liaison with customer care and users
• Ensuring maintenance of records related to contracts in the system and trigger new tendering process.
• Executing workflow items relevant to contracts.
• Managing staff in the unit

Qualifications

• Be a holder of a Bachelor’s Degree in Procurement and Supplies or any other relevant field from a recognized institution
• Possess a Graduate Diploma in Procurement and Supplies from a recognized institution
• Be a valid member of Kenya Institute of Supply Chain Management (KISCM) with valid practicing license
• Have not less than five (5) years’ experience in providing support in purchasing and contracting with at least three (3) years served at a managerial level

Responsibilities

• Taking responsibility for the reports emerging from the Division and all documentation sent to the Head of Section/Head of Department
• Supervising, coaching and mentoring junior Departmental staff
• Participating in Departmental planning and budgeting meetings.
• Ensuring quality control and customer service
• Ensuring analysis of trends in traffic volumes, shipping movements and classes of cargo are carried out.
• Liaising with other units within the Department and other Departments with the view of obtaining financial data for the preparation of financial Management Information reports.
• Identifying long-term financial implications of proposed actions (i.e. effect of capital expenditure project on cash flow).
• Maintaining updated databank on cash flow statements, loan justification reports and traffic trends.
• Overseeing the day to day running of Management Information Unit.
• Reviewing planning assumptions in the light of actual performance.
• Preparing monthly, annual and long-term cash flow statements.
• Calculating relevant Management Financial and statistical ratios as prescribed from time to time by the management.
• Conducting financial appraisals for existing and proposed investments and loans.
• Preparing financial reports as directed by the Head of Department

Qualifications

• Be a holder of Bachelor of Commerce (Accounting Option) or its equivalent from a recognized institution
• Possess a Certified Public Accountant CPA (K) or its equivalent from a recognized professional body.
• Be a member of the Institute of Chartered of Certified Public Accountant (ICPAK) or any other internationally recognized accounting body and be of good standing
• Have not less than five (5) years’ experience in preparation of periodic management reports related to costs and management information gained in a reputable organization

Responsibilities

• Preparing Tender Documents in liaison with Heads of User Departments.
• Ensuring approvals to incur expenditure are in place
• Preparing Advertisements (Invitations to Tender/asking for EOIs etc.), placing notices on the Authority’s, Public Procurement Oversight Authority websites and other approved press.
• Ensuring that the tender documents are properly printed and bound and availed in time to bidders.
• Ensuring that opening of tenders is done as per regulation in force.
• Maintaining and updating the Tender Register
• Coordinating notification to both successful & unsuccessful bidders after Tender Committee award.
• Preparing Quarterly reports for management reporting, and to Public Procurement Oversight Authority (PPOA).
• Reviewing Tender Evaluation Reports.
• Analyzing data for the tender section.
• Coordinating preparation of monthly procurement reports.

Qualifications

• Be a holder of a Bachelor’s Degree in Procurement and Supplies or any other relevant field from a recognized institution
• Possess a Graduate Diploma in Procurement and Supplies from a recognized institution
• Be a valid member of Kenya Institute of Supply Chain Management (KISCM) with valid practicing license
• Have not less than five (5) years’ experience in providing support in tendering with at least three (3) years served at a managerial level

• Recommend, coordinate and monitor the marketing programmes, procedures and activities for the assigned market segments.
• Formulate market activity plans that integrate into the comprehensive corporate plans to enable the Authority achieve its objectives.
• Identify and recommend market research to ensure that the Authority has the right information.
• Monitor customer issues and factors that affect market performance.
• Carry out customer satisfaction surveys as required and coordinates the implementation of the recommendations.
• Identify areas of new business opportunities within the assigned market segments and recommends appropriate strategies for developing these areas.
• Organize and coordinate trade shows and missions, impact trips and customer visits to monitor and improve customer service.
• Organize the Authority’s corporate events.
• Provide leadership and performs general management duties within the assigned market segment.
• Identify and recommend suitable advertising/promotional strategies/plans and liaises with the Authority advertising agency for effective execution.
• Ensure efficient utilization of the budget allocated to their market segment

Qualifications

• Be a holder of a Bachelor’s of Commerce (Marketing option) or any other Business related field from a recognized institution
• A Master’s Degree in the above field or any relevant field will be an added advantage
• Be a valid member of the Chartered Institute of Marketing or Marketing Society
• of Kenya (MSK) and be off good standing.
• Have not less than five (5) years’ experience in coordinating and implementation of marketing strategies with at least three (3) years served at a managerial level

Responsibilities

• Offering specialized clinical services including, Anesthesia, ENT/Audiology, ophthalmology, reproductive health, orthopedics and trauma, child health and pediatrics, lungs and skin, dermatology and venereology, cardiovascular perfusion.
• Taking history, examining, diagnosing and treating patients.
• Liaising with other health personnel for efficient delivery of patient care.
• Guiding and counseling patients/clients and other staff on health issues.
• Sensitizing patients and clients on preventive and pro motive health.
• Referring patients and clients to appropriate clinics/specialists.
• Teaching of students undertaking training in their field.
• Implementing community health care activities in liaison with other health workers.
• Collecting and compiling clinical data.
• Carrying out minor surgical procedures as per training and skills.
• Assessing, preparing and presenting medico – legal reports.
• Organizing health management teams and convening health management committee meetings.
• Effective supervision, training and development of staff working under him/her
• Coaching and mentoring students on attachment.

Qualifications

• Be a holder of Bachelor of Medicine and Surgery or any other related field from a recognized institution
• A Masters in a health related field from a recognized institution will be an added advantage.
• Be registered with the Clinical Officers Council of Kenya
• Possess Annually Practicing Certificate by the Kenya Medical Board
• A Diploma in Industrial & Occupational Health will be an added advantage.
• Trained in Health Care Management
• Have not less than five (5) years’ experience in delivery of clinical services with at least three (3) years served at supervisory level

Responsibilities

• Developing Electrical designs as per projects demand in liaison with the other Engineers and Architects.
• Supervising and monitoring capital works project by liaising with his fellow engineers who work within the same project.
• Ensuring that standards of work are adequate and to introduce quality control measures to monitor work carried out.
• Preparing BOQ for Electrical related works carried out in the division.
• Carrying out work in SAP as assigned roles by the SAP teams.
• Evaluating safety of use of equipment’s at the port

Qualifications

• Be a holder of a Bachelor’s Degree in Electrical or its equivalent from a recognized institution
• Be registered as an Engineer with Engineers Board of Kenya (EBK) with valid annual practicing license.
• Be a member with the Institute of Engineers of Kenya (IEK) and of good standing
• Have not less than five (5) years of experience in planning, designing and supervising projects with at least three (3) years served at a managerial level

Description

Overall Objective

Reporting to the Head of Marine Operations, the job holder is responsible for overseeing the fire fighting and prevention services in all areas within the authority’s jurisdiction.

Tasks And Responsibilities

• Overseeing training of new recruits and in-serving fire service staff to maintain high standards.
• Ensuring compliance with staff regulations, Harbour Regulations 1970, Circulars and Notices issued from time to time.
• Participating in the preparation of budgetary proposals and controls.
• Coordinating firefighting and prevention activities within the jurisdiction of the Kenya Ports Authority.
• Conducting fire risk assessment, surveys and inspection of premises during construction/alterations, formulate fire plans and advise management on all aspects of fire precautions.
• Ensuring fire safety inspections, issuance of fire permits and guarding of all hot works, explosives, bunkering services and that appropriate charges are raised and secured.
• Ensuring safe working procedures are adhered at all times.
• Ensuring special service calls (assist in pumping out water from sea crafts, rescue operations, provision of water under pressure etc.) are conducted safely, effectively and timely.
• Overseeing fire safety training for employees and port users through fire service drills and use of fire appliances.
• Organizing first aid trainings, examinations, re-examinations, competitions and other related activities for the employees.
• Overseeing the investigation of fire incidents and recommending preventive measures.
• Ensuring effective and timely co-ordination with other fire and rescue emergency responders.

Requirements

• Be a holder of a Bachelor of Science or its equivalent from a recognized institution
• Possess Advanced Fire Fighting Certificate from a recognized Institution.
• Be a member of the Institute of Fire Engineers (IFE) or any other relevant professional body
• Should be trained in Disaster Management and Emergency Evacuation
• Have sound Knowledge of Directorate of Occupational Safety & Health Services Legislation (DOSHS)
• Have not less than five (5) years’ experience in provision of firefighting and prevention services with at least three (3) years served at a managerial level

Description

Overall Objective

Reporting to the Head of Employee Relations, the job holder is responsible for the implementation of Authority’s industrial relations programs and resolves disputes/ grievances affecting unionisable employees arising from employment.

Tasks & Responsibilities

• Effectively assisting in the coordination and implementation of the Authority’s’ industrial relations programs.
• Sensitizing and Educating Shop stewards and immediate supervisors on industrial relation matters.
• Addressing complaints and grievances affecting Unionisable employees arising from employment practices and work life.
• Ensuring Union deductions and FKE subscriptions are processed and remitted in accordance with the law.
• Assisting in the review of the terms and conditions of service for unionisable employees(CBA)
• Liaising with other divisions and provides guidance and advise to Sectional heads on the implementation of established CBA with the recognized Trade Unions
• Resolving issues likely to lead to industrial relations problems arising from the employment practices and work life at source.
• Carrying out regular audits on the implementation of statutory agreements and regulations. (Human Resources Manual, Collective Bargaining Agreement and Industrial Relations Machinery).
• Providing Union contracts administration services including investigation of grievances.
• Providing guidance and advice to unionisable employee on the correct policies and procedures with regards to disciplinary cases.
• Facilitating of the Joint Industrial Council program and implementation of all issues discussed.
• Participating in productivity and liaison matters
• Monitoring and addressing trade disputes raised by the Union to the County Labour Office.
• Ensuring compliance with staff regulations, circulars and notices issued from time to time.
• Ensuring working overtime is within approved budget.

Requirements

• Be a holder of a Bachelor’s Degree in Human Resources Management or, Social Sciences or in any other relevant field from a recognized institution
• A Master’s degree in Human Resource Management or any other equivalent and relevant qualifications from a recognized institution will be an added advantage
• Possess Post Graduate qualification in Human Resource Management or any other relevant field from a recognized institution
• Be a member of the Institute of Human Resources Management Kenya with a valid practicing license.
• Have not less than five (5) years experience in delivery of Employee/ Industrial Relations services with at least three (3) years served at a managerial level.

Benefits

If you believe you can clearly demonstrate your abilities to meet the relevant criteria for this role, please submit your application including copies of your academic and professional certificates, testimonials and your curriculum vitae, including among other details your current position, current remuneration, email and telephone contacts of three (3) professional referees.

Description

Overall Objective

Reporting to the Principal Employee Relations Officer, the job holder participates in Industrial relations activities for industrial harmony and realization of the Authority’s objectives.

Tasks And Responsibilities

• In consultation attending to the operation of industrial relations Activities to maintain industrial harmony.
• Providing advisory services to works committees and first phase in handling serious grievances at Sectional levels.
• Conducting regular audits on the implementation of the Employment policies and Collective Agreements.
• In liaison conducting surveys on the review of the terms and conditions of employment for Unionisable employees.
• Studying and carrying out sensitization programs to ensure all cadres of staff are aware of their obligations to the contract of employment.
• Explaining to and guiding staff/workers on the existing channels of addressing their grievances and complaints.
• In consultation managing issues affecting the breakdown of industrial relations issues including strikes.
• Attending to the resolution of disputes at the district labour offices filed by the Union or by individual employees.

Requirements

• Be a holer of a Bachelor’s Degree in Human Resource Management or, Social Sciences, or any other relevant field from a recognized institution from a recognized institution
• Be a valid member of the Institute of Human Resources Management Kenya and be of good standing.
• Have over five (5) years’ experience in providing support in the delivery of Employee/ Industrial Relations services with at least three (3) years served at a managerial level