Admin & Accounting Assistant at Expertise France

Job Description
Finance/accounting :

• Accounting work on a daily basis;
• Prepare necessary documents to initiate payments;
• Assist in supervising and giving advice as necessary to other staff to ensure their compliance with the required financial procedure;
• Control petty cash in the office.

Admin :

• Fill in, check and organize accounting and admin documents (bills, cash slips, invoices, financial supporting documents, receipts);
• Publish job offers and calls on local platforms;
• Carry administrative follow-up of experts/consultants/participants in Ghana (timesheets, perdiem, attendance sheets etc…).
• Carry administrative duties such as preparing meetings, typing notes, proofing documents, filing etc….

Logistics:

• Arrange the logistics surrounding events and activities held in Ghana (steering committees, seminars, missions, trainings, regional events…): accommodation, travel, booking, catering, invites…
• Support the organisation of activities/events in other countries if needed;
• Manage office supplies stock and place orders;
• Follow-up on use and maintenance needs of project vehicle (logbook, gas…);
• Support the Regional Admin Officer and other team members when necessary.

Requirement/Skills

• 3 years MINIMUM of relevant work experience within humanitarian/development project;
• Bachelor degree in Accounting or project management;
• Previous experience with EU donor;
• Full professional English proficiency, French appreciated;
• Strong analytical skills (quantitative and qualitative information);
• Excellent skill in MS Word, Excel, and PowerPoint;
• Excellent interpersonal skills, with the ability to listen, communicate and present complex issues in simplified ways which is easily understood;
• Goal orientated with the ability to work under pressure, ability to prioritize and commitment to meet deadlines;
• Ability to work independently and with minimal supervision