Director of Finance and Administration, Ghana SAGES at Creative Associates International

Responsibilities

• Establish and maintain financial management and accounting control systems for program expenditures;  
• Ensure that the project meets all donor contractual requirements and complies with donor policies and regulations;  
• Liaise between Creative Associates' field and headquarters offices; 
• Oversee all operations staff/departments, including office administration, human resources, procurement, logistics, and IT 
• Supervise procurement processes and inventory management; oversee assignment of inventory to staff and assign spot checks and physical verifications;  
• Supervise travel and logistics for staff, including facilitating flight/hotel arrangements as needed; 
• Supervise personnel recruitment, onboarding, payroll, capacity building, UltiPro HR database updates, visa paperwork (as required) and termination (as required); 
• Supervise all project hard and soft copy filing systems in accordance with HQ protocols; 
• Mentor staff and field-based partners as appropriate  
• Provide financial and operational management and systems training/capacity building for project staff and field-based partners as required;  
• Participate in ongoing analysis, forecasting and review of project expenses.  
• Participate in budget planning and realignments as required; 
• Track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses, including developing spreadsheet programs for tracking and monitoring all financial project activities, and maintaining spreadsheets with current project expense data; 
• Work closely with field-based partners to ensure budgets, projections, and invoices are completed according to Creative/USAID policies and procedures; 
• Maintain project financial and contractual files; 
• Develop financial procedures manual; 
• Provide financial management and systems training for project staff and partners; 
• Prepare the requisite financial documents and vouchers; 
• Draft quarterly and annual financial reports on financial status of project expenses and budget information; and  
• Ensure monthly field expense reports. 

Qualifications

• Master’s degree in business administration, finance, accounting, or relevant field, or equivalent experience and certifications;  
• Minimum of 8 years of experience in administrative and financial management of complex, international development assistance programs, developing and managing budgets, and managing grant funds;  
• At least four (4) years of experience working on education, youth, and/or systems strengthening programming within Ghana is highly desired; 
• Demonstrated expertise and excellent track record in management, finance, grants, accounting and office operations;  
• Proven ability to coach, mentor, and build capacity of local staff and partners in the area of finance;  
• Experience effectively managing teams with culturally diverse teams and working with counterparts from other cultures;  
• Strong written and oral communication skills; and  
• Professionally proficient and fluency in written and spoken English.