Executive Secretary at Quick Angels LTD

Job Description

• The executive secretary shall be reporting to the CHIEF EXECUTIVE OFFICER. She shall be managing the affairs of the Chief Executive officer’s office.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including email
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and arrange for all kinds of meetings for the CEO.
• Make travel arrangements for the CEO.
• Conduct research, compile data, and prepare papers as may be requested from time to time
• Compile, transcribe, and distribute minutes of meetings with the CEO
• Attend meetings both within and outside the office in order to record minutes.
• Manage and maintain the CEO's schedules
• Shall be responsible for the Management of the social media pages of the CEO.

Requirement/Skills

• BSc. Secretarialship
• 3 to 5 years working experience with at least 5 years’ experience in same or similar position
• Excellent IT background
• Proficiency in Windows, including MS Word, Excel and PowerPoint
• Excellent writing, editing, grammatical, organizational, and research skills.
• Knowledge of other languages and international customs is an asset; knowledge of French is an added advantage.