Latest Jobs at Quick Angels LTD

Job Description

• Reports to Finance & Administrative Manager
• Shall be supervising Front Desk Executives, Drivers, Security Men and the cleaners.
• He or she shall be providing general office administrative support to the executive Management Team.
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence, memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements for staffs
• Provide general support to visitors
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, photocopying, binding, scanning etc.
• Organize travel arrangements for senior managers
• Performing secretarial duties for the Executive Management Team
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Maintain up-to-date employee holiday records
• Coordinate repairs to office equipment

Qualification Required & Experience

• BSc. Administration or secretarialship or any other field of study
• At least 2 years working experience in a similar position.

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Job Description

• The executive secretary shall be reporting to the CHIEF EXECUTIVE OFFICER. She shall be managing the affairs of the Chief Executive officer’s office.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including email
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and arrange for all kinds of meetings for the CEO.
• Make travel arrangements for the CEO.
• Conduct research, compile data, and prepare papers as may be requested from time to time
• Compile, transcribe, and distribute minutes of meetings with the CEO
• Attend meetings both within and outside the office in order to record minutes.
• Manage and maintain the CEO's schedules
• Shall be responsible for the Management of the social media pages of the CEO.

Requirement/Skills

• BSc. Secretarialship
• 3 to 5 years working experience with at least 5 years’ experience in same or similar position
• Excellent IT background
• Proficiency in Windows, including MS Word, Excel and PowerPoint
• Excellent writing, editing, grammatical, organizational, and research skills.
• Knowledge of other languages and international customs is an asset; knowledge of French is an added advantage.