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  • Posted: May 15, 2019
    Deadline: Jun 15, 2019
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    Quick Angels limited is a fully owned Ghanaian ANGEL INVESTOR company established in 2019 under Section 24 of the Companies Code 1963 (Act 179) with registration No. CS067512019.The companys prime focus is to support startups and business growth.


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    Front Desk & Administrative Assistant

    Job Description

    • Reports to Finance & Administrative Manager
    • Shall be supervising Front Desk Executives, Drivers, Security Men and the cleaners.
    • He or she shall be providing general office administrative support to the executive Management Team.
    • Answer and direct phone calls
    • Organize and schedule meetings and appointments
    • Maintain contact lists
    • Produce and distribute correspondence, memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Book travel arrangements for staffs
    • Provide general support to visitors
    • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
    • Contribute to team effort by accomplishing related results as needed
    • Carry out administrative duties such as filing, typing, photocopying, binding, scanning etc.
    • Organize travel arrangements for senior managers
    • Performing secretarial duties for the Executive Management Team
    • Cover the reception desk when required
    • Maintain computer and manual filing systems
    • Handle sensitive information in a confidential manner
    • Take accurate minutes of meetings
    • Coordinate office procedures
    • Reply to email, telephone or face to face enquiries
    • Develop and update administrative systems to make them more efficient
    • Resolve administrative problems
    • Receive, sort and distribute mail
    • Answer telephone calls and pass them on
    • Manage staff appointments
    • Maintain up-to-date employee holiday records
    • Coordinate repairs to office equipment

    Qualification Required & Experience

    • BSc. Administration or secretarialship or any other field of study
    • At least 2 years working experience in a similar position.

    go to method of application »

    Executive Secretary

    Job Description

    • The executive secretary shall be reporting to the CHIEF EXECUTIVE OFFICER. She shall be managing the affairs of the Chief Executive officer’s office.
    • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
    • Open, sort, and distribute incoming correspondence, including email
    • File and retrieve corporate documents, records, and reports.
    • Prepare responses to correspondence containing routine inquiries.
    • Prepare agendas and arrange for all kinds of meetings for the CEO.
    • Make travel arrangements for the CEO.
    • Conduct research, compile data, and prepare papers as may be requested from time to time
    • Compile, transcribe, and distribute minutes of meetings with the CEO
    • Attend meetings both within and outside the office in order to record minutes.
    • Manage and maintain the CEO's schedules
    • Shall be responsible for the Management of the social media pages of the CEO.

    Requirement/Skills

    • BSc. Secretarialship
    • 3 to 5 years working experience with at least 5 years’ experience in same or similar position
    • Excellent IT background
    • Proficiency in Windows, including MS Word, Excel and PowerPoint
    • Excellent writing, editing, grammatical, organizational, and research skills.
    • Knowledge of other languages and international customs is an asset; knowledge of French is an added advantage.

    Method of Application

    CV and cover letter should be submitted in person to Quick Angels office at:
    NUMBER 14 RING ROAD CENTRAL
    IN BETWEEN ERNEST CHEMIST HEAD-OFFICE A
    ND PROVIDENT INSURANCE HEAD OFFICE;
    NEAR CIRCLE OVER-HEAD

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