Finance & Grants Assistant at USAID Systems For Health Project

Job Description

Finance Team Support:

• Work collaboratively with the other financial management team members to process invoices for payment in a timely manner.
• Support in the development of monthly field reports by ensuring that all supporting schedules, postings and reconciliations are done in a timely version.
• Assist with the verification of original vouchers and receipts and obtain the appropriate certifications.
• Support the Finance Team with the processing of documents such as travel/activity advances for project staff.
• Support the finance team to ensure that all costs in the project adhere to USAID/URC regulations, and are allowable, reasonable and allocable.
• Organize finance and grants documentation for scanning and for shipment to HQ
• Work collaboratively with other finance team members in finance closeout activities

Grants Team Support:

• Work closely with the members of the grants management team to implement a consistent- hard copy / electronic filing structure and system for financial information and contracts related to grants.
• Work collaboratively with the other grants management team members in overseeing sub-grant functions including monitoring of grant periods/due dates and close out of the sub-grant awards.
• Implement policies and procedures around the administration and monitoring of grants, and procedures designed to comply with donor regulations.
• Provide support in tracking and reporting of financial performance of grants
• Support the Grants Team in review of grantee invoices, financial reports and processes to ensure donor compliance.
• Organize grants documentation for scanning and for shipment to HQ
• Work collaboratively with other grants team members in grants closeout activities

Requirement/Skills

• Degree in accounting or comparable certifications/qualifications
• At least 3 years’ experience in accounting and general financial management of USAID programs preferred
• Excellent written and oral communication and interpersonal skills
• Proficiency with Microsoft Office products (Word, Excel, Outlook)
• Experience with QuickBooks preferred
• Attention to detail, ability to prioritize and manage multiple tasks