Front Desk / Administrative Assistant at Ricks Logistics Ltd

We (Ricks Logistics) are one of the indigenous integrated logistics service providers in Ghana with branch offices in Sierra Leone and Ivory Coast.

We are looking to hire an Intern to join our Administrative team.

Duties and Responsibilities

• Reports to Finance & Administrative Manager
• Shall be handling Front Desk duties as required.
• Provide general office administrative support and secretarial duties to the executive Management Team.
• Answer and direct phone calls, reply to email or face to face enquiries
• Provide general support to visitors
• Organize and schedule meetings and appointments and take accurate minutes of meetings
• Assist in the preparation of regularly scheduled reports on accounts
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, photocopying, binding, scanning etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures, develop and update administrative systems to make them more efficient.

Qualification Required & Experience

The prospective candidate must possess any of the following qualifications

• BSc. Administration or secretarialship or any other field of study
• University degree in Business or Public Administration or similar is preferable.
• HND or Diploma in any of the business courses
• Secondary Education, preferably with specialized certification and/or training in Accounting and Finance.
• At least 1 year working experience in a similar position
• Candidates must be staying around community 25, Golf city- preferably around Kpone barrier and its environs

Competencies

• Computer literate with skills in Microsoft Office
• Good communication skills – verbal and written
• Proficient in English language
• Team player
• Work with minimum or no supervision