Manager, Procurement & Administration at BRAC

Manager, Procurement & Administration, BRAC Ghana Savings and Loans Ltd.

• Support the Chief Business Support Officer to ensure all logistics and supplies are procured and managed according to good standards, to ensure quality and high integrity of all procurement processes.

Key Responsibilities:

• Procurement of equipment and other supplies;
• Purchase and organize supplies for all new branches;
• Management of fuel consumption (generator /office vehicles);
• Responsible for the maintenance and procurement of office vehicles;
• Responsible for the signing of purchase orders;
• Responsible for the clearance of tax invoices;
• Responsible for the preparation of purchase proposals for the Company’s equipment
• Monitor various activities and contracts (Service / Maintenance);
• Provide reports to management on regular basis on the activities managed and cost-cutting initiatives;
• Work with other departments to prepare branch roll-out plans for new Business Offices and execution;
• Monitoring, supervising and ensuring safety measures are incorporated into all business aspects;
• Co-ordination and management of all administrative issues like hygiene, stationeries, & welfare;
• Develop and maintain up-to-date, effective security measures to protect the Company’s properties and staff;
• Ensure all rents are paid promptly;
• Supervise all maintenance activities and maintain a regular schedule of maintenance for the Company’s properties;
• Work with the Legal officer to establish the Service Level Agreements for all service providers and suppliers and monitor their compliance;
• Ensure the Company’s insurance policy is adhered to at all premises and premium charges are paid promptly;
• Maintain clean surroundings on daily bases throughout the day in all of the branches and head office;
• Maximize the best value for money for companywide procurement activities in line with the company’s policies and procedures;
• Proper management and efficient utilization of stores;
• Deliver all administration services in the most efficient manner to facilitate the functions of other departments;
• Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse;
• Organize all drivers and vehicles to provide efficient transport for branches and staff;
• Ensure all drivers of vehicles have read and fully understood the Vehicle Usage Policy and Vehicle Code of Conduct;
• Ensure all basic checks are completed on fluid levels and brakes on a weekly basis and log in Vehicle Maintenance Log Book.
• Ensure all vehicle logbooks are correctly filled in for all journeys and checked against the Fuel Log on a monthly basis;
• Ensure all work on vehicles is checked on completion, all parts are replaced, and vehicles condition has improved where appropriate;
• Manage vehicle usage ensuring all employees and drivers comply with the organization's Vehicle Usage Policy and any accidents or damages are fully and promptly reported to senior management;
• Ensure all vehicles are roadworthy and have valid insurance and COF;
• Manage the sale and purchase of any vehicles with the support of the Senior Management;
• Ensure strict compliance with Outsourcing guidelines and Company’s policies;
• Ensure that the Company has adequate cover for its fixed assets, against fraud and accidents.

Safeguarding

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Minimum Bachelor’s Degree in Business Administration with procurement and administration concentration.
• Master’s Degree in a similar field will be of added advantage.

Required Competencies:

• Excellent organizational, planning, analytical and problem-solving skills.
• High level of customer service and a strong willingness to work in the field.
• Excellent interpersonal, communication and training skills.
• Excellent technical report writing skills and computer literacy.

Experience Requirements:

• Experience in procurement and administration
• At least 5 years of working experience in administration with proven knowledge of procurement procedures and processes
• Experience in managing contracts with various vendors and ensuring the SLA is adhered to
• Extremely proficient in computing

External candidates need to email their CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at [email protected]

Internal candidates need to apply with their latest CV including all job assignments in detail with BRAC PIN and email to [email protected]
Please mention the name of the position and AD# BI 140/22 in the subject bar.