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  • Posted: Mar 5, 2020
    Deadline: Not specified
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    Wayoe Engineering and Construction Limited (WEC) is one of the largest privately owned Ghanaian Engineering and Construction companies operating since the year 2000 with world-class capabilities and expertise spanning across the complete client value chain in the disciplines of Structural Steelwork, Mechanical Equipment, Electrical & Instrumentation, ...
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    Material Analyst

    A Material Analyst is responsible for the request, receipt, storage and retrieval of materials for projects to proceed steadily.

    Key Performance Indicators (KPI’s)

    • Timely delivery of materials in right quantity and quality for work to proceed without delay.

    Working Environment/Exposure to Risk

    • Air-conditioned office
    • Mostly on the workshop floor and laydown area with minimal exposure to dust.
    • Frequent telephone conversations with functional units

    Responsibilities

    Technical Expertise

    • Analyse / study what materials are going to be issued for production based on the availability of IFC Drawings, Project Schedule, Engineering Final MTO (Material Take Off).
    • Execute specific procedures and ensure all supporting documents and records are maintained.
    • Prepare feasibility report in order to identify the list of materials that are going to be issued to production as per priority and Project over all schedule
    • Give notice to the contractors for material to be issued directly to them.
    • Prepare Material Coupon for the issuance of materials that are to be issued for Site Production.
    • Plan the offloading, storage and safekeeping of equipment/material in specific laydown and/or warehouse areas using the respective pre-alert documentation (local and international).
    • Receive materials on site, taking note of tag numbers and condition of equipment.
    • Compile an OS and D Report (over, short or damaged). Keep a photographic record.
    • Advise the responsible Supervisor and or Production Coordinator regarding damages for insurance purposes.
    • Coordinate with Engineering Section for Plates, Bolts and EI/HT concern.
    • Coordinate with Planning Dept and Site/WorkShop Team for the activity schedule such as Fabrication, Assembly and Erection
    • Coordinate with Warehouse Section for the availabilty and preparation of the materials as per issued/requested Material Coupon.
    • Responsible for inventory of Materials such as Plates, Bolts and EI/HT
    • Report to Production Coordinator and Project Control Manager for miscellaneous reports.
    • Prepare Nesting Request to Engineering in standard format in order to provide cutting and drillng programs to Production.
    • Prepare workpacks for production works at Fabrication Area.
    • Make sure that Plates are fully utilized accordingly and properly (until the materials end as scrap).
    • Prepare, update and submit weekly report to Production Coordinator.
    • Analyze and prepare issuance of bolts and inventory of materials with regards to all Structural works of the Project.
    • Coordinate with Site/Workshop Team according to priority, urgency and schedule.
    • Analyze and prepare issuance of Electrical / Instrument items according to the prepared/final Engineering MTO.
    • Prepare and update summary per MTO that is to be used for final reconciliation.
    • Prepare and confirm issuance of materials for hydro testing as per request by the Engineering and Site Team

    Operational Function

    • Address all document related queries with immediate supervisor.
    • Serve as an interface with the project team.
    • Ensure good housekeeping to avoid delays and safety hazards
    • Maintain good document control for audit purpose.
    • Scanning of required documentation to the shared drive.
    • Practice good inventory management to enable the project deadlines to be achieved.
    • Carry out all reasonable instructions by the Production Coordinator.

    Stakeholder Relations

    • Ensures that interactions with all Stakeholders are conducted in professional and respectful manner
    • Ensures that all relevant stakeholders are kept informed and up to date on status of materials

    Personal Capabilities

    • Takes ownership and accountability for deliverables
    • Proactive, results driven and committed
    • Values innovation and diversity of ideas
    • Positive – “can do” attitude

    Key Relationships

    • Internal: Project and Construction Site Managers, Procurement Team and Stores.
    • External: Suppliers, Freight Forwarders and Logistics Companies.

    Judgement and Complexity

    Judgement of the jobholder is highly required in the following:

    • Being safety conscious in executing the job

    Responsibility for Assets

    • Computer and other IT tools and equipment under his/her care

    Level of Authority

    • The jobholder’s authority is limited to making recommendations and seeking approval

    Competences Required

    Educational & Professional Qualification:

    • BSc Mechanical Engineering, HND Mechanical or Civil Engineering or related Engineering Discipline
    • Logistic and Supply Chain, Purchasing & Supply, Procurement Supply Chain Management, etc
    • Material Management
    • Full MS Office Package at minimum intermediate level
    • Demonstrable experience of working in a similar role at a comparable level in a company
    • Worked within an EPCM/Mining or Oil and Gas environment
    • At least five (5) years extensive work experience within the mining, construction, Oil and Gas and a heavy lifting industry

    Method of Application

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