Material Analyst at Wayoe Engineering and Constructions Limited

A Material Analyst is responsible for the request, receipt, storage and retrieval of materials for projects to proceed steadily.

Key Performance Indicators (KPI’s)

• Timely delivery of materials in right quantity and quality for work to proceed without delay.

Working Environment/Exposure to Risk

• Air-conditioned office
• Mostly on the workshop floor and laydown area with minimal exposure to dust.
• Frequent telephone conversations with functional units

Responsibilities

Technical Expertise

• Analyse / study what materials are going to be issued for production based on the availability of IFC Drawings, Project Schedule, Engineering Final MTO (Material Take Off).
• Execute specific procedures and ensure all supporting documents and records are maintained.
• Prepare feasibility report in order to identify the list of materials that are going to be issued to production as per priority and Project over all schedule
• Give notice to the contractors for material to be issued directly to them.
• Prepare Material Coupon for the issuance of materials that are to be issued for Site Production.
• Plan the offloading, storage and safekeeping of equipment/material in specific laydown and/or warehouse areas using the respective pre-alert documentation (local and international).
• Receive materials on site, taking note of tag numbers and condition of equipment.
• Compile an OS and D Report (over, short or damaged). Keep a photographic record.
• Advise the responsible Supervisor and or Production Coordinator regarding damages for insurance purposes.
• Coordinate with Engineering Section for Plates, Bolts and EI/HT concern.
• Coordinate with Planning Dept and Site/WorkShop Team for the activity schedule such as Fabrication, Assembly and Erection
• Coordinate with Warehouse Section for the availabilty and preparation of the materials as per issued/requested Material Coupon.
• Responsible for inventory of Materials such as Plates, Bolts and EI/HT
• Report to Production Coordinator and Project Control Manager for miscellaneous reports.
• Prepare Nesting Request to Engineering in standard format in order to provide cutting and drillng programs to Production.
• Prepare workpacks for production works at Fabrication Area.
• Make sure that Plates are fully utilized accordingly and properly (until the materials end as scrap).
• Prepare, update and submit weekly report to Production Coordinator.
• Analyze and prepare issuance of bolts and inventory of materials with regards to all Structural works of the Project.
• Coordinate with Site/Workshop Team according to priority, urgency and schedule.
• Analyze and prepare issuance of Electrical / Instrument items according to the prepared/final Engineering MTO.
• Prepare and update summary per MTO that is to be used for final reconciliation.
• Prepare and confirm issuance of materials for hydro testing as per request by the Engineering and Site Team

Operational Function

• Address all document related queries with immediate supervisor.
• Serve as an interface with the project team.
• Ensure good housekeeping to avoid delays and safety hazards
• Maintain good document control for audit purpose.
• Scanning of required documentation to the shared drive.
• Practice good inventory management to enable the project deadlines to be achieved.
• Carry out all reasonable instructions by the Production Coordinator.

Stakeholder Relations

• Ensures that interactions with all Stakeholders are conducted in professional and respectful manner
• Ensures that all relevant stakeholders are kept informed and up to date on status of materials

Personal Capabilities

• Takes ownership and accountability for deliverables
• Proactive, results driven and committed
• Values innovation and diversity of ideas
• Positive – “can do” attitude

Key Relationships

• Internal: Project and Construction Site Managers, Procurement Team and Stores.
• External: Suppliers, Freight Forwarders and Logistics Companies.

Judgement and Complexity

Judgement of the jobholder is highly required in the following:

• Being safety conscious in executing the job

Responsibility for Assets

• Computer and other IT tools and equipment under his/her care

Level of Authority

• The jobholder’s authority is limited to making recommendations and seeking approval

Competences Required

Educational & Professional Qualification:

• BSc Mechanical Engineering, HND Mechanical or Civil Engineering or related Engineering Discipline
• Logistic and Supply Chain, Purchasing & Supply, Procurement Supply Chain Management, etc
• Material Management
• Full MS Office Package at minimum intermediate level
• Demonstrable experience of working in a similar role at a comparable level in a company
• Worked within an EPCM/Mining or Oil and Gas environment
• At least five (5) years extensive work experience within the mining, construction, Oil and Gas and a heavy lifting industry